A WA parliamentary question seeks details on the allocation and usage of government resources (vehicles, phones, credit cards) within a Minister's office, including audit practices. The answer provides details of staff allocations, usage policies and audit procedures.

AnsweredQoN 1620Legislative Assembly
Asked
13 March 2002
Portfolio
State Development; Tourism; Small Business

QuestionView source ↗

(b) the number of vehicles attached to the office, the names of the staff to which they are allocated and under what scheme are they allocated to the staff member; (c) how many mobile phones are available at the Minister’s office and to which staff are they allocated; (d) are the mobile phone bills audited for the number of non-government related calls; (e) how many pagers are available and to which staff are they allocated; (f) how many Government credit cards have been authorised for use by the Minister’s office and to which officers have they been allocated and what is the limit of each card allocated; and (g) how often are audits conducted on credit card purchases?
(c) how many mobile phones are available at the Minister’s office and to which staff are they allocated; (d) are the mobile phone bills audited for the number of non-government related calls; (e) how many pagers are available and to which staff are they allocated; (f) how many Government credit cards have been authorised for use by the Minister’s office and to which officers have they been allocated and what is the limit of each card allocated; and (g) how often are audits conducted on credit card purchases?
(d) are the mobile phone bills audited for the number of non-government related calls; (e) how many pagers are available and to which staff are they allocated; (f) how many Government credit cards have been authorised for use by the Minister’s office and to which officers have they been allocated and what is the limit of each card allocated; and (g) how often are audits conducted on credit card purchases?
(e) how many pagers are available and to which staff are they allocated; (f) how many Government credit cards have been authorised for use by the Minister’s office and to which officers have they been allocated and what is the limit of each card allocated; and (g) how often are audits conducted on credit card purchases?
(f) how many Government credit cards have been authorised for use by the Minister’s office and to which officers have they been allocated and what is the limit of each card allocated; and (g) how often are audits conducted on credit card purchases?
(g) how often are audits conducted on credit card purchases?
(b) The following are provided with a vehicle: N Roberts GVS S Whitehouse GVS J Henderson GVS (c)(e)(f) Mobile Pager Credit cards Limits N Roberts Yes No 1 $10,000 (Amex) S Whitehouse Yes No 1 $10,000 (Visa) J Lamb Yes No 1 $10,000 (Amex) M Ercegovich Yes No 2 $10,000 (Visa) & $10,000 (Amex) J Henderson Yes No Nil (d) All mobile telephone usage within Ministerial Offices is subject to the Department of the Premier and Cabinet's Computing and Communications Acceptable Use Policy, which provides that: 'Limited personal use of facilities by staff is permitted provided: (i) it is endorsed by local management; (ii) It does not interfere with work, or the work of anyone else; and (iii) It does not involve unethical behaviour.' In addition, Premier's Circular 24/01 stipulates that mobile phones are provided for work related purposes, however there will be circumstances where private use is acceptable. However, mobile phones are not to be used for conducting private commercial activities, party political or campaigning purposes, or accessing fee incurring information services for unofficial or unnecessary purposes. The Premier's Circular requires agencies to adopt monitoring processes to address mobile phone usage, however there is no requirement for the number of non-government related calls on mobile phone accounts to be specifically audited. Detailed information on the usage of telephone facilities is retained by the Department and can be scrutinised at the direction of the Director General if necessary. (g) Credit card expenditure is subject to regular periodic testing under the Department of the Premier and Cabinet's internal audit program in accordance with Part XII of the Treasurer's Instructions accompanying the Financial Administration and Audit Act 1985. External review of departmental transactions, including credit card expenditure, is also undertaken by the Office of the Auditor General in respect of each financial year.
N Roberts GVS S Whitehouse GVS J Henderson GVS (c)(e)(f) Mobile Pager Credit cards Limits N Roberts Yes No 1 $10,000 (Amex) S Whitehouse Yes No 1 $10,000 (Visa) J Lamb Yes No 1 $10,000 (Amex) M Ercegovich Yes No 2 $10,000 (Visa) & $10,000 (Amex) J Henderson Yes No Nil (d) All mobile telephone usage within Ministerial Offices is subject to the Department of the Premier and Cabinet's Computing and Communications Acceptable Use Policy, which provides that: 'Limited personal use of facilities by staff is permitted provided: (i) it is endorsed by local management; (ii) It does not interfere with work, or the work of anyone else; and (iii) It does not involve unethical behaviour.' In addition, Premier's Circular 24/01 stipulates that mobile phones are provided for work related purposes, however there will be circumstances where private use is acceptable. However, mobile phones are not to be used for conducting private commercial activities, party political or campaigning purposes, or accessing fee incurring information services for unofficial or unnecessary purposes. The Premier's Circular requires agencies to adopt monitoring processes to address mobile phone usage, however there is no requirement for the number of non-government related calls on mobile phone accounts to be specifically audited. Detailed information on the usage of telephone facilities is retained by the Department and can be scrutinised at the direction of the Director General if necessary. (g) Credit card expenditure is subject to regular periodic testing under the Department of the Premier and Cabinet's internal audit program in accordance with Part XII of the Treasurer's Instructions accompanying the Financial Administration and Audit Act 1985. External review of departmental transactions, including credit card expenditure, is also undertaken by the Office of the Auditor General in respect of each financial year.
(c)(e)(f) Mobile Pager Credit cards Limits N Roberts Yes No 1 $10,000 (Amex) S Whitehouse Yes No 1 $10,000 (Visa) J Lamb Yes No 1 $10,000 (Amex) M Ercegovich Yes No 2 $10,000 (Visa) & $10,000 (Amex) J Henderson Yes No Nil (d) All mobile telephone usage within Ministerial Offices is subject to the Department of the Premier and Cabinet's Computing and Communications Acceptable Use Policy, which provides that: 'Limited personal use of facilities by staff is permitted provided: (i) it is endorsed by local management; (ii) It does not interfere with work, or the work of anyone else; and (iii) It does not involve unethical behaviour.' In addition, Premier's Circular 24/01 stipulates that mobile phones are provided for work related purposes, however there will be circumstances where private use is acceptable. However, mobile phones are not to be used for conducting private commercial activities, party political or campaigning purposes, or accessing fee incurring information services for unofficial or unnecessary purposes. The Premier's Circular requires agencies to adopt monitoring processes to address mobile phone usage, however there is no requirement for the number of non-government related calls on mobile phone accounts to be specifically audited. Detailed information on the usage of telephone facilities is retained by the Department and can be scrutinised at the direction of the Director General if necessary. (g) Credit card expenditure is subject to regular periodic testing under the Department of the Premier and Cabinet's internal audit program in accordance with Part XII of the Treasurer's Instructions accompanying the Financial Administration and Audit Act 1985. External review of departmental transactions, including credit card expenditure, is also undertaken by the Office of the Auditor General in respect of each financial year.
(d) All mobile telephone usage within Ministerial Offices is subject to the Department of the Premier and Cabinet's Computing and Communications Acceptable Use Policy, which provides that: 'Limited personal use of facilities by staff is permitted provided: (i) it is endorsed by local management; (ii) It does not interfere with work, or the work of anyone else; and (iii) It does not involve unethical behaviour.' In addition, Premier's Circular 24/01 stipulates that mobile phones are provided for work related purposes, however there will be circumstances where private use is acceptable. However, mobile phones are not to be used for conducting private commercial activities, party political or campaigning purposes, or accessing fee incurring information services for unofficial or unnecessary purposes. The Premier's Circular requires agencies to adopt monitoring processes to address mobile phone usage, however there is no requirement for the number of non-government related calls on mobile phone accounts to be specifically audited. Detailed information on the usage of telephone facilities is retained by the Department and can be scrutinised at the direction of the Director General if necessary. (g) Credit card expenditure is subject to regular periodic testing under the Department of the Premier and Cabinet's internal audit program in accordance with Part XII of the Treasurer's Instructions accompanying the Financial Administration and Audit Act 1985. External review of departmental transactions, including credit card expenditure, is also undertaken by the Office of the Auditor General in respect of each financial year.
'Limited personal use of facilities by staff is permitted provided: (i) it is endorsed by local management; (ii) It does not interfere with work, or the work of anyone else; and (iii) It does not involve unethical behaviour.' In addition, Premier's Circular 24/01 stipulates that mobile phones are provided for work related purposes, however there will be circumstances where private use is acceptable. However, mobile phones are not to be used for conducting private commercial activities, party political or campaigning purposes, or accessing fee incurring information services for unofficial or unnecessary purposes. The Premier's Circular requires agencies to adopt monitoring processes to address mobile phone usage, however there is no requirement for the number of non-government related calls on mobile phone accounts to be specifically audited. Detailed information on the usage of telephone facilities is retained by the Department and can be scrutinised at the direction of the Director General if necessary. (g) Credit card expenditure is subject to regular periodic testing under the Department of the Premier and Cabinet's internal audit program in accordance with Part XII of the Treasurer's Instructions accompanying the Financial Administration and Audit Act 1985. External review of departmental transactions, including credit card expenditure, is also undertaken by the Office of the Auditor General in respect of each financial year.
In addition, Premier's Circular 24/01 stipulates that mobile phones are provided for work related purposes, however there will be circumstances where private use is acceptable. However, mobile phones are not to be used for conducting private commercial activities, party political or campaigning purposes, or accessing fee incurring information services for unofficial or unnecessary purposes. The Premier's Circular requires agencies to adopt monitoring processes to address mobile phone usage, however there is no requirement for the number of non-government related calls on mobile phone accounts to be specifically audited. Detailed information on the usage of telephone facilities is retained by the Department and can be scrutinised at the direction of the Director General if necessary. (g) Credit card expenditure is subject to regular periodic testing under the Department of the Premier and Cabinet's internal audit program in accordance with Part XII of the Treasurer's Instructions accompanying the Financial Administration and Audit Act 1985. External review of departmental transactions, including credit card expenditure, is also undertaken by the Office of the Auditor General in respect of each financial year.
The Premier's Circular requires agencies to adopt monitoring processes to address mobile phone usage, however there is no requirement for the number of non-government related calls on mobile phone accounts to be specifically audited. Detailed information on the usage of telephone facilities is retained by the Department and can be scrutinised at the direction of the Director General if necessary. (g) Credit card expenditure is subject to regular periodic testing under the Department of the Premier and Cabinet's internal audit program in accordance with Part XII of the Treasurer's Instructions accompanying the Financial Administration and Audit Act 1985. External review of departmental transactions, including credit card expenditure, is also undertaken by the Office of the Auditor General in respect of each financial year.
(g) Credit card expenditure is subject to regular periodic testing under the Department of the Premier and Cabinet's internal audit program in accordance with Part XII of the Treasurer's Instructions accompanying the Financial Administration and Audit Act 1985. External review of departmental transactions, including credit card expenditure, is also undertaken by the Office of the Auditor General in respect of each financial year.
External review of departmental transactions, including credit card expenditure, is also undertaken by the Office of the Auditor General in respect of each financial year.

AnswerView source ↗

Answered
19 June 2002
Responded by
Minister for State Development; Tourism; Small Business
Response time
98 days
As at 11 March 2002, the following were ministerial staff
:
(a)
NAME LEVEL TYPE OF CONTRACT
J Henderson 9 Term of Government
N Roberts 9 Term of Government
S Whitehouse 9 Public Servant
J Lamb 7 Public Servant
M Ercegovich 5 Term of Government
C Skipworth 4 Short-term contract
K Clarke 3 Public Servant
J Lee 2 Public Servant
J Fegan 2 Public Servant
A Hall 1 Short-term contract
V Joynt 7 (Acting) Acting Media Officer
(b) The following are provided with a vehicle:
N Roberts GVS
S Whitehouse GVS
J Henderson GVS
(c)(e)(f) Mobile Pager Credit cards Limits
N Roberts Yes No 1 $10,000 (Amex)
S Whitehouse Yes No 1 $10,000 (Visa)
J Lamb Yes No 1 $10,000 (Amex)
M Ercegovich Yes No 2 $10,000 (Visa) & $10,000 (Amex)
J Henderson Yes No Nil
(d) All mobile telephone usage within Ministerial Offices is subject to the Department of the Premier and Cabinet's Computing and Communications Acceptable Use Policy, which provides that:
'Limited personal use of facilities by staff is permitted provided:
(i) it is endorsed by local management;
(ii) It does not interfere with work, or the work of anyone else; and
(iii) It does not involve unethical behaviour.'
In addition, Premier's Circular 24/01 stipulates that mobile phones are provided for work related purposes, however there will be circumstances where private use is acceptable. However, mobile phones are not to be used for conducting private commercial activities, party political or campaigning purposes, or accessing fee incurring information services for unofficial or unnecessary purposes.
The Premier's Circular requires agencies to adopt monitoring processes to address mobile phone usage, however there is no requirement for the number of non-government related calls on mobile phone accounts to be specifically audited. Detailed information on the usage of telephone facilities is retained by the Department and can be scrutinised at the direction of the Director General if necessary.
(g) Credit card expenditure is subject to regular periodic testing under the
Department of the Premier and Cabinet's internal audit program in accordance with Part XII of the Treasurer's Instructions accompanying the Financial Administration and Audit Act 1985.
External review of departmental transactions, including credit card expenditure, is also undertaken by the Office of the Auditor General in respect of each financial year.

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