❓ A WA parliamentary question on notice seeks details about resources allocated to a Minister's office, including vehicles, mobile phones, credit cards, and auditing practices. The response provides specific information on allocations and relevant policies.
AnsweredQoN 1625Legislative Assembly
Asked
13 March 2002
Member
Portfolio
Housing and Works; Local Government and Regional Development; the Kimberley, Pilbara and Gascoyne
QuestionView source ↗
(b) the number of vehicles attached to the office, the names of the staff to which they are allocated and under what scheme are they allocated to the staff member; (c) how many mobile phones are available at the Minister’s office and to which staff are they allocated; (d) are the mobile phone bills audited for the number of non-government related calls; (e) how many pagers are available and to which staff are they allocated; (f) how many Government credit cards have been authorised for use by the Minister’s office and to which officers have they been allocated and what is the limit of each card allocated; and (g) how often are audits conducted on credit card purchases?
(c) how many mobile phones are available at the Minister’s office and to which staff are they allocated; (d) are the mobile phone bills audited for the number of non-government related calls; (e) how many pagers are available and to which staff are they allocated; (f) how many Government credit cards have been authorised for use by the Minister’s office and to which officers have they been allocated and what is the limit of each card allocated; and (g) how often are audits conducted on credit card purchases?
(d) are the mobile phone bills audited for the number of non-government related calls; (e) how many pagers are available and to which staff are they allocated; (f) how many Government credit cards have been authorised for use by the Minister’s office and to which officers have they been allocated and what is the limit of each card allocated; and (g) how often are audits conducted on credit card purchases?
(e) how many pagers are available and to which staff are they allocated; (f) how many Government credit cards have been authorised for use by the Minister’s office and to which officers have they been allocated and what is the limit of each card allocated; and (g) how often are audits conducted on credit card purchases?
(f) how many Government credit cards have been authorised for use by the Minister’s office and to which officers have they been allocated and what is the limit of each card allocated; and (g) how often are audits conducted on credit card purchases?
(g) how often are audits conducted on credit card purchases?
(b) 3. Julie Cole – G.V.S. John Phillimore – G.V.S. John Dedman – Home Garaging (c) 4. Julie Cole John Phillimore (2) Spares held by Executive Officer – for use by staff travelling with minister. (d) All mobile telephone usage within Ministerial Offices is subject to the Department of the Premier and Cabinet's Computing and Communications Acceptable Use Policy, which provides that: 'Limited personal use of facilities by staff is permitted provided: (i) it is endorsed by local management; (ii) It does not interfere with work, or the work of anyone else; and (iii) It does not involve unethical behaviour.' In addition, Premier's Circular 24/01 stipulates that mobile phones are provided for work related purposes, however there will be circumstances where private use is acceptable. However, mobile phones are not to be used for conducting private commercial activities, party political or campaigning purposes, or accessing fee incurring information services for unofficial or unnecessary purposes. The Premier's Circulare requires agencies to adopt monitoring processes to address mobile phone usage, however there is no requirement for the number of non-government related calls on mobile phone accounts to be specifically audited. Detailed information on the usage of telephone facilities is retained by the Department and can be scrutinised at the direction of the Director General if necessary. (e) Nil. (f) Visa Sylvia Mortas $10,000 Bill Bowker $5,000 Shelley Eaton $2,000 Anne Wood $10,000 John Dedman $20,000 John Phillimore $10,000 Amex John Dedman $25,000 John Phillimore $10,000 (g) Credit card expenditure is subject to regular periodic testing under the Department of the Premier and Cabinet's internal audit program in accordance with Part XII of the Treasurer's Instructions accompanying the Financial Administration and Audit Act 1985. External review of departmental transactions, including credit card expenditure, is also undertaken by the Office of the Auditor General in respect of each financial year.
(c) 4. Julie Cole John Phillimore (2) Spares held by Executive Officer – for use by staff travelling with minister. (d) All mobile telephone usage within Ministerial Offices is subject to the Department of the Premier and Cabinet's Computing and Communications Acceptable Use Policy, which provides that: 'Limited personal use of facilities by staff is permitted provided: (i) it is endorsed by local management; (ii) It does not interfere with work, or the work of anyone else; and (iii) It does not involve unethical behaviour.' In addition, Premier's Circular 24/01 stipulates that mobile phones are provided for work related purposes, however there will be circumstances where private use is acceptable. However, mobile phones are not to be used for conducting private commercial activities, party political or campaigning purposes, or accessing fee incurring information services for unofficial or unnecessary purposes. The Premier's Circulare requires agencies to adopt monitoring processes to address mobile phone usage, however there is no requirement for the number of non-government related calls on mobile phone accounts to be specifically audited. Detailed information on the usage of telephone facilities is retained by the Department and can be scrutinised at the direction of the Director General if necessary. (e) Nil. (f) Visa Sylvia Mortas $10,000 Bill Bowker $5,000 Shelley Eaton $2,000 Anne Wood $10,000 John Dedman $20,000 John Phillimore $10,000 Amex John Dedman $25,000 John Phillimore $10,000 (g) Credit card expenditure is subject to regular periodic testing under the Department of the Premier and Cabinet's internal audit program in accordance with Part XII of the Treasurer's Instructions accompanying the Financial Administration and Audit Act 1985. External review of departmental transactions, including credit card expenditure, is also undertaken by the Office of the Auditor General in respect of each financial year.
(d) All mobile telephone usage within Ministerial Offices is subject to the Department of the Premier and Cabinet's Computing and Communications Acceptable Use Policy, which provides that: 'Limited personal use of facilities by staff is permitted provided: (i) it is endorsed by local management; (ii) It does not interfere with work, or the work of anyone else; and (iii) It does not involve unethical behaviour.' In addition, Premier's Circular 24/01 stipulates that mobile phones are provided for work related purposes, however there will be circumstances where private use is acceptable. However, mobile phones are not to be used for conducting private commercial activities, party political or campaigning purposes, or accessing fee incurring information services for unofficial or unnecessary purposes. The Premier's Circulare requires agencies to adopt monitoring processes to address mobile phone usage, however there is no requirement for the number of non-government related calls on mobile phone accounts to be specifically audited. Detailed information on the usage of telephone facilities is retained by the Department and can be scrutinised at the direction of the Director General if necessary. (e) Nil. (f) Visa Sylvia Mortas $10,000 Bill Bowker $5,000 Shelley Eaton $2,000 Anne Wood $10,000 John Dedman $20,000 John Phillimore $10,000 Amex John Dedman $25,000 John Phillimore $10,000 (g) Credit card expenditure is subject to regular periodic testing under the Department of the Premier and Cabinet's internal audit program in accordance with Part XII of the Treasurer's Instructions accompanying the Financial Administration and Audit Act 1985. External review of departmental transactions, including credit card expenditure, is also undertaken by the Office of the Auditor General in respect of each financial year.
(f) Visa Sylvia Mortas $10,000 Bill Bowker $5,000 Shelley Eaton $2,000 Anne Wood $10,000 John Dedman $20,000 John Phillimore $10,000 Amex John Dedman $25,000 John Phillimore $10,000 (g) Credit card expenditure is subject to regular periodic testing under the Department of the Premier and Cabinet's internal audit program in accordance with Part XII of the Treasurer's Instructions accompanying the Financial Administration and Audit Act 1985. External review of departmental transactions, including credit card expenditure, is also undertaken by the Office of the Auditor General in respect of each financial year.
(g) Credit card expenditure is subject to regular periodic testing under the Department of the Premier and Cabinet's internal audit program in accordance with Part XII of the Treasurer's Instructions accompanying the Financial Administration and Audit Act 1985. External review of departmental transactions, including credit card expenditure, is also undertaken by the Office of the Auditor General in respect of each financial year.
(c) how many mobile phones are available at the Minister’s office and to which staff are they allocated; (d) are the mobile phone bills audited for the number of non-government related calls; (e) how many pagers are available and to which staff are they allocated; (f) how many Government credit cards have been authorised for use by the Minister’s office and to which officers have they been allocated and what is the limit of each card allocated; and (g) how often are audits conducted on credit card purchases?
(d) are the mobile phone bills audited for the number of non-government related calls; (e) how many pagers are available and to which staff are they allocated; (f) how many Government credit cards have been authorised for use by the Minister’s office and to which officers have they been allocated and what is the limit of each card allocated; and (g) how often are audits conducted on credit card purchases?
(e) how many pagers are available and to which staff are they allocated; (f) how many Government credit cards have been authorised for use by the Minister’s office and to which officers have they been allocated and what is the limit of each card allocated; and (g) how often are audits conducted on credit card purchases?
(f) how many Government credit cards have been authorised for use by the Minister’s office and to which officers have they been allocated and what is the limit of each card allocated; and (g) how often are audits conducted on credit card purchases?
(g) how often are audits conducted on credit card purchases?
(b) 3. Julie Cole – G.V.S. John Phillimore – G.V.S. John Dedman – Home Garaging (c) 4. Julie Cole John Phillimore (2) Spares held by Executive Officer – for use by staff travelling with minister. (d) All mobile telephone usage within Ministerial Offices is subject to the Department of the Premier and Cabinet's Computing and Communications Acceptable Use Policy, which provides that: 'Limited personal use of facilities by staff is permitted provided: (i) it is endorsed by local management; (ii) It does not interfere with work, or the work of anyone else; and (iii) It does not involve unethical behaviour.' In addition, Premier's Circular 24/01 stipulates that mobile phones are provided for work related purposes, however there will be circumstances where private use is acceptable. However, mobile phones are not to be used for conducting private commercial activities, party political or campaigning purposes, or accessing fee incurring information services for unofficial or unnecessary purposes. The Premier's Circulare requires agencies to adopt monitoring processes to address mobile phone usage, however there is no requirement for the number of non-government related calls on mobile phone accounts to be specifically audited. Detailed information on the usage of telephone facilities is retained by the Department and can be scrutinised at the direction of the Director General if necessary. (e) Nil. (f) Visa Sylvia Mortas $10,000 Bill Bowker $5,000 Shelley Eaton $2,000 Anne Wood $10,000 John Dedman $20,000 John Phillimore $10,000 Amex John Dedman $25,000 John Phillimore $10,000 (g) Credit card expenditure is subject to regular periodic testing under the Department of the Premier and Cabinet's internal audit program in accordance with Part XII of the Treasurer's Instructions accompanying the Financial Administration and Audit Act 1985. External review of departmental transactions, including credit card expenditure, is also undertaken by the Office of the Auditor General in respect of each financial year.
(c) 4. Julie Cole John Phillimore (2) Spares held by Executive Officer – for use by staff travelling with minister. (d) All mobile telephone usage within Ministerial Offices is subject to the Department of the Premier and Cabinet's Computing and Communications Acceptable Use Policy, which provides that: 'Limited personal use of facilities by staff is permitted provided: (i) it is endorsed by local management; (ii) It does not interfere with work, or the work of anyone else; and (iii) It does not involve unethical behaviour.' In addition, Premier's Circular 24/01 stipulates that mobile phones are provided for work related purposes, however there will be circumstances where private use is acceptable. However, mobile phones are not to be used for conducting private commercial activities, party political or campaigning purposes, or accessing fee incurring information services for unofficial or unnecessary purposes. The Premier's Circulare requires agencies to adopt monitoring processes to address mobile phone usage, however there is no requirement for the number of non-government related calls on mobile phone accounts to be specifically audited. Detailed information on the usage of telephone facilities is retained by the Department and can be scrutinised at the direction of the Director General if necessary. (e) Nil. (f) Visa Sylvia Mortas $10,000 Bill Bowker $5,000 Shelley Eaton $2,000 Anne Wood $10,000 John Dedman $20,000 John Phillimore $10,000 Amex John Dedman $25,000 John Phillimore $10,000 (g) Credit card expenditure is subject to regular periodic testing under the Department of the Premier and Cabinet's internal audit program in accordance with Part XII of the Treasurer's Instructions accompanying the Financial Administration and Audit Act 1985. External review of departmental transactions, including credit card expenditure, is also undertaken by the Office of the Auditor General in respect of each financial year.
(d) All mobile telephone usage within Ministerial Offices is subject to the Department of the Premier and Cabinet's Computing and Communications Acceptable Use Policy, which provides that: 'Limited personal use of facilities by staff is permitted provided: (i) it is endorsed by local management; (ii) It does not interfere with work, or the work of anyone else; and (iii) It does not involve unethical behaviour.' In addition, Premier's Circular 24/01 stipulates that mobile phones are provided for work related purposes, however there will be circumstances where private use is acceptable. However, mobile phones are not to be used for conducting private commercial activities, party political or campaigning purposes, or accessing fee incurring information services for unofficial or unnecessary purposes. The Premier's Circulare requires agencies to adopt monitoring processes to address mobile phone usage, however there is no requirement for the number of non-government related calls on mobile phone accounts to be specifically audited. Detailed information on the usage of telephone facilities is retained by the Department and can be scrutinised at the direction of the Director General if necessary. (e) Nil. (f) Visa Sylvia Mortas $10,000 Bill Bowker $5,000 Shelley Eaton $2,000 Anne Wood $10,000 John Dedman $20,000 John Phillimore $10,000 Amex John Dedman $25,000 John Phillimore $10,000 (g) Credit card expenditure is subject to regular periodic testing under the Department of the Premier and Cabinet's internal audit program in accordance with Part XII of the Treasurer's Instructions accompanying the Financial Administration and Audit Act 1985. External review of departmental transactions, including credit card expenditure, is also undertaken by the Office of the Auditor General in respect of each financial year.
(f) Visa Sylvia Mortas $10,000 Bill Bowker $5,000 Shelley Eaton $2,000 Anne Wood $10,000 John Dedman $20,000 John Phillimore $10,000 Amex John Dedman $25,000 John Phillimore $10,000 (g) Credit card expenditure is subject to regular periodic testing under the Department of the Premier and Cabinet's internal audit program in accordance with Part XII of the Treasurer's Instructions accompanying the Financial Administration and Audit Act 1985. External review of departmental transactions, including credit card expenditure, is also undertaken by the Office of the Auditor General in respect of each financial year.
(g) Credit card expenditure is subject to regular periodic testing under the Department of the Premier and Cabinet's internal audit program in accordance with Part XII of the Treasurer's Instructions accompanying the Financial Administration and Audit Act 1985. External review of departmental transactions, including credit card expenditure, is also undertaken by the Office of the Auditor General in respect of each financial year.
AnswerView source ↗
Answered
11 June 2002
Responded by
Minister representing the Minister for Housing and Works; Local Government and Regional Development; the Kimberley, Pilbara and Gascoyne
Response time
90 days
(a)
NAME POSITION EMPLOYMENT TYPE LEVEL
John Phillimore Chief of Staff T.O.G. 8
John Dedman Executive Officer Public Servant 6
Sylvia Mortas Principal Adviser – Housing T.O.G. 6
Bill Bowker Ministerial Liaison Officer – Housing Public Servant A/6
Anne Wood Senior Adviser – Loc Govt and Works T.O.G. 6
Shelley Eaton Senior Adviser – North West T.O.G. 6
Julie Cole Media Adviser T.O.G. 6
Santa Squadrito Executive Assistant/Appointments T.O.G. A/4
Clare Pritchett Administrative Officer – Correspondence Public Servant A/2
Rheanna Rodd Administrative Officer – Reception Public Servant A/2
(b) 3.
Julie Cole – G.V.S.
John Phillimore – G.V.S.
John Dedman – Home Garaging
(c) 4.
Julie Cole
John Phillimore
(2) Spares held by Executive Officer – for use by staff travelling with minister.
(d) All mobile telephone usage within Ministerial Offices is subject to the Department of the Premier and Cabinet's Computing and Communications Acceptable Use Policy, which provides that:
'Limited personal use of facilities by staff is permitted provided:
(i) it is endorsed by local management;
(ii) It does not interfere with work, or the work of anyone else; and
(iii) It does not involve unethical behaviour.'
In addition, Premier's Circular 24/01 stipulates that mobile phones are provided for work related purposes, however there will be circumstances where private use is acceptable. However, mobile phones are not to be used for conducting private commercial activities, party political or campaigning purposes, or accessing fee incurring information services for unofficial or unnecessary purposes.
The Premier's Circulare requires agencies to adopt monitoring processes to address mobile phone usage, however there is no requirement for the number of non-government related calls on mobile phone accounts to be specifically audited. Detailed information on the usage of telephone facilities is retained by the Department and can be scrutinised at the direction of the Director General if necessary.
(e) Nil.
(f) Visa Sylvia Mortas $10,000
Bill Bowker $5,000
Shelley Eaton $2,000
Anne Wood $10,000
John Dedman $20,000
John Phillimore $10,000
Amex John Dedman $25,000
John Phillimore $10,000
(g) Credit card expenditure is subject to regular periodic testing under the Department of the Premier and Cabinet's internal audit program in accordance with Part XII of the Treasurer's Instructions accompanying the Financial Administration and Audit Act 1985.
External review of departmental transactions, including credit card expenditure, is also undertaken by the Office of the Auditor General in respect of each financial year.
NAME POSITION EMPLOYMENT TYPE LEVEL
John Phillimore Chief of Staff T.O.G. 8
John Dedman Executive Officer Public Servant 6
Sylvia Mortas Principal Adviser – Housing T.O.G. 6
Bill Bowker Ministerial Liaison Officer – Housing Public Servant A/6
Anne Wood Senior Adviser – Loc Govt and Works T.O.G. 6
Shelley Eaton Senior Adviser – North West T.O.G. 6
Julie Cole Media Adviser T.O.G. 6
Santa Squadrito Executive Assistant/Appointments T.O.G. A/4
Clare Pritchett Administrative Officer – Correspondence Public Servant A/2
Rheanna Rodd Administrative Officer – Reception Public Servant A/2
(b) 3.
Julie Cole – G.V.S.
John Phillimore – G.V.S.
John Dedman – Home Garaging
(c) 4.
Julie Cole
John Phillimore
(2) Spares held by Executive Officer – for use by staff travelling with minister.
(d) All mobile telephone usage within Ministerial Offices is subject to the Department of the Premier and Cabinet's Computing and Communications Acceptable Use Policy, which provides that:
'Limited personal use of facilities by staff is permitted provided:
(i) it is endorsed by local management;
(ii) It does not interfere with work, or the work of anyone else; and
(iii) It does not involve unethical behaviour.'
In addition, Premier's Circular 24/01 stipulates that mobile phones are provided for work related purposes, however there will be circumstances where private use is acceptable. However, mobile phones are not to be used for conducting private commercial activities, party political or campaigning purposes, or accessing fee incurring information services for unofficial or unnecessary purposes.
The Premier's Circulare requires agencies to adopt monitoring processes to address mobile phone usage, however there is no requirement for the number of non-government related calls on mobile phone accounts to be specifically audited. Detailed information on the usage of telephone facilities is retained by the Department and can be scrutinised at the direction of the Director General if necessary.
(e) Nil.
(f) Visa Sylvia Mortas $10,000
Bill Bowker $5,000
Shelley Eaton $2,000
Anne Wood $10,000
John Dedman $20,000
John Phillimore $10,000
Amex John Dedman $25,000
John Phillimore $10,000
(g) Credit card expenditure is subject to regular periodic testing under the Department of the Premier and Cabinet's internal audit program in accordance with Part XII of the Treasurer's Instructions accompanying the Financial Administration and Audit Act 1985.
External review of departmental transactions, including credit card expenditure, is also undertaken by the Office of the Auditor General in respect of each financial year.
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