❓ Question on Notice regarding credit card payment practices within various WA government agencies and the Ministerial Office, specifically whether invoices are checked against statements before payment.
AnsweredQoN 2126Legislative Assembly
Asked
14 October 2003
Member
Portfolio
Tourism; Small Business; Sport and Recreation; Peel and the South West
QuestionView source ↗
(b) if not, why not?
ROTTNEST ISLAND AUTHORITY (a) Yes (b) Not applicable SMALL BUSINESS DEVELOPMENT CORPORATION (a) The Small Business Development Corporation checks its credit card statements against the invoices or equivalent documentation for all purchases before being passed for payment. (b) Not applicable. DEPARTMENT OF SPORT AND RECREATION (a) Documentation for the payment of credit cards is checked against transactions, however it is not always possible to verify all documentation prior to the payment being processed. (b) There is only a short timeframe available to pay the credit card account and DSR pays the account within the timeframe to avoid penalty fees. DSR actions the acquisition of supporting documentation as quickly as possible. However this is not always within the designated timeframe (EG: in some cases supporting documentation needs to sent from regional offices). However, all supporting documentation for credit card transactions is followed up and recorded in line with the required protocols. WA SPORTS CENTRE TRUST (a) Yes (b) Not applicable WESTERN AUSTRALIAN INSTITUTE OF SPORT (a) Yes. The statement from the Credit Card companies are checked against the invoices and after ensuring that appropriate authorisation has been obtained, only then does the payment process take place. (b) Not applicable PEEL DEVELOPMENT COMMISSION (a) Yes (b) Not Applicable SOUTH WEST DEVELOPMENT COMMISSION (a) Yes (b) Not applicable MINISTERIAL OFFICE (a) - (b) Credit card statements are paid in full on receipt of the statement without reference to invoices. This practice avoids interest rate penalties. Cardholders subsequently provide supporting information when acquitting individual cardholder statements. This practice meets with Office of the Auditor General approval.
SMALL BUSINESS DEVELOPMENT CORPORATION (a) The Small Business Development Corporation checks its credit card statements against the invoices or equivalent documentation for all purchases before being passed for payment. (b) Not applicable. DEPARTMENT OF SPORT AND RECREATION (a) Documentation for the payment of credit cards is checked against transactions, however it is not always possible to verify all documentation prior to the payment being processed. (b) There is only a short timeframe available to pay the credit card account and DSR pays the account within the timeframe to avoid penalty fees. DSR actions the acquisition of supporting documentation as quickly as possible. However this is not always within the designated timeframe (EG: in some cases supporting documentation needs to sent from regional offices). However, all supporting documentation for credit card transactions is followed up and recorded in line with the required protocols. WA SPORTS CENTRE TRUST (a) Yes (b) Not applicable WESTERN AUSTRALIAN INSTITUTE OF SPORT (a) Yes. The statement from the Credit Card companies are checked against the invoices and after ensuring that appropriate authorisation has been obtained, only then does the payment process take place. (b) Not applicable PEEL DEVELOPMENT COMMISSION (a) Yes (b) Not Applicable SOUTH WEST DEVELOPMENT COMMISSION (a) Yes (b) Not applicable MINISTERIAL OFFICE (a) - (b) Credit card statements are paid in full on receipt of the statement without reference to invoices. This practice avoids interest rate penalties. Cardholders subsequently provide supporting information when acquitting individual cardholder statements. This practice meets with Office of the Auditor General approval.
DEPARTMENT OF SPORT AND RECREATION (a) Documentation for the payment of credit cards is checked against transactions, however it is not always possible to verify all documentation prior to the payment being processed. (b) There is only a short timeframe available to pay the credit card account and DSR pays the account within the timeframe to avoid penalty fees. DSR actions the acquisition of supporting documentation as quickly as possible. However this is not always within the designated timeframe (EG: in some cases supporting documentation needs to sent from regional offices). However, all supporting documentation for credit card transactions is followed up and recorded in line with the required protocols. WA SPORTS CENTRE TRUST (a) Yes (b) Not applicable WESTERN AUSTRALIAN INSTITUTE OF SPORT (a) Yes. The statement from the Credit Card companies are checked against the invoices and after ensuring that appropriate authorisation has been obtained, only then does the payment process take place. (b) Not applicable PEEL DEVELOPMENT COMMISSION (a) Yes (b) Not Applicable SOUTH WEST DEVELOPMENT COMMISSION (a) Yes (b) Not applicable MINISTERIAL OFFICE (a) - (b) Credit card statements are paid in full on receipt of the statement without reference to invoices. This practice avoids interest rate penalties. Cardholders subsequently provide supporting information when acquitting individual cardholder statements. This practice meets with Office of the Auditor General approval.
WA SPORTS CENTRE TRUST (a) Yes (b) Not applicable WESTERN AUSTRALIAN INSTITUTE OF SPORT (a) Yes. The statement from the Credit Card companies are checked against the invoices and after ensuring that appropriate authorisation has been obtained, only then does the payment process take place. (b) Not applicable PEEL DEVELOPMENT COMMISSION (a) Yes (b) Not Applicable SOUTH WEST DEVELOPMENT COMMISSION (a) Yes (b) Not applicable MINISTERIAL OFFICE (a) - (b) Credit card statements are paid in full on receipt of the statement without reference to invoices. This practice avoids interest rate penalties. Cardholders subsequently provide supporting information when acquitting individual cardholder statements. This practice meets with Office of the Auditor General approval.
WESTERN AUSTRALIAN INSTITUTE OF SPORT (a) Yes. The statement from the Credit Card companies are checked against the invoices and after ensuring that appropriate authorisation has been obtained, only then does the payment process take place. (b) Not applicable PEEL DEVELOPMENT COMMISSION (a) Yes (b) Not Applicable SOUTH WEST DEVELOPMENT COMMISSION (a) Yes (b) Not applicable MINISTERIAL OFFICE (a) - (b) Credit card statements are paid in full on receipt of the statement without reference to invoices. This practice avoids interest rate penalties. Cardholders subsequently provide supporting information when acquitting individual cardholder statements. This practice meets with Office of the Auditor General approval.
(a) Yes. The statement from the Credit Card companies are checked against the invoices and after ensuring that appropriate authorisation has been obtained, only then does the payment process take place. (b) Not applicable PEEL DEVELOPMENT COMMISSION (a) Yes (b) Not Applicable SOUTH WEST DEVELOPMENT COMMISSION (a) Yes (b) Not applicable MINISTERIAL OFFICE (a) - (b) Credit card statements are paid in full on receipt of the statement without reference to invoices. This practice avoids interest rate penalties. Cardholders subsequently provide supporting information when acquitting individual cardholder statements. This practice meets with Office of the Auditor General approval.
PEEL DEVELOPMENT COMMISSION (a) Yes (b) Not Applicable SOUTH WEST DEVELOPMENT COMMISSION (a) Yes (b) Not applicable MINISTERIAL OFFICE (a) - (b) Credit card statements are paid in full on receipt of the statement without reference to invoices. This practice avoids interest rate penalties. Cardholders subsequently provide supporting information when acquitting individual cardholder statements. This practice meets with Office of the Auditor General approval.
SOUTH WEST DEVELOPMENT COMMISSION (a) Yes (b) Not applicable MINISTERIAL OFFICE (a) - (b) Credit card statements are paid in full on receipt of the statement without reference to invoices. This practice avoids interest rate penalties. Cardholders subsequently provide supporting information when acquitting individual cardholder statements. This practice meets with Office of the Auditor General approval.
MINISTERIAL OFFICE (a) - (b) Credit card statements are paid in full on receipt of the statement without reference to invoices. This practice avoids interest rate penalties. Cardholders subsequently provide supporting information when acquitting individual cardholder statements. This practice meets with Office of the Auditor General approval.
Cardholders subsequently provide supporting information when acquitting individual cardholder statements. This practice meets with Office of the Auditor General approval.
This practice meets with Office of the Auditor General approval.
ROTTNEST ISLAND AUTHORITY (a) Yes (b) Not applicable SMALL BUSINESS DEVELOPMENT CORPORATION (a) The Small Business Development Corporation checks its credit card statements against the invoices or equivalent documentation for all purchases before being passed for payment. (b) Not applicable. DEPARTMENT OF SPORT AND RECREATION (a) Documentation for the payment of credit cards is checked against transactions, however it is not always possible to verify all documentation prior to the payment being processed. (b) There is only a short timeframe available to pay the credit card account and DSR pays the account within the timeframe to avoid penalty fees. DSR actions the acquisition of supporting documentation as quickly as possible. However this is not always within the designated timeframe (EG: in some cases supporting documentation needs to sent from regional offices). However, all supporting documentation for credit card transactions is followed up and recorded in line with the required protocols. WA SPORTS CENTRE TRUST (a) Yes (b) Not applicable WESTERN AUSTRALIAN INSTITUTE OF SPORT (a) Yes. The statement from the Credit Card companies are checked against the invoices and after ensuring that appropriate authorisation has been obtained, only then does the payment process take place. (b) Not applicable PEEL DEVELOPMENT COMMISSION (a) Yes (b) Not Applicable SOUTH WEST DEVELOPMENT COMMISSION (a) Yes (b) Not applicable MINISTERIAL OFFICE (a) - (b) Credit card statements are paid in full on receipt of the statement without reference to invoices. This practice avoids interest rate penalties. Cardholders subsequently provide supporting information when acquitting individual cardholder statements. This practice meets with Office of the Auditor General approval.
SMALL BUSINESS DEVELOPMENT CORPORATION (a) The Small Business Development Corporation checks its credit card statements against the invoices or equivalent documentation for all purchases before being passed for payment. (b) Not applicable. DEPARTMENT OF SPORT AND RECREATION (a) Documentation for the payment of credit cards is checked against transactions, however it is not always possible to verify all documentation prior to the payment being processed. (b) There is only a short timeframe available to pay the credit card account and DSR pays the account within the timeframe to avoid penalty fees. DSR actions the acquisition of supporting documentation as quickly as possible. However this is not always within the designated timeframe (EG: in some cases supporting documentation needs to sent from regional offices). However, all supporting documentation for credit card transactions is followed up and recorded in line with the required protocols. WA SPORTS CENTRE TRUST (a) Yes (b) Not applicable WESTERN AUSTRALIAN INSTITUTE OF SPORT (a) Yes. The statement from the Credit Card companies are checked against the invoices and after ensuring that appropriate authorisation has been obtained, only then does the payment process take place. (b) Not applicable PEEL DEVELOPMENT COMMISSION (a) Yes (b) Not Applicable SOUTH WEST DEVELOPMENT COMMISSION (a) Yes (b) Not applicable MINISTERIAL OFFICE (a) - (b) Credit card statements are paid in full on receipt of the statement without reference to invoices. This practice avoids interest rate penalties. Cardholders subsequently provide supporting information when acquitting individual cardholder statements. This practice meets with Office of the Auditor General approval.
DEPARTMENT OF SPORT AND RECREATION (a) Documentation for the payment of credit cards is checked against transactions, however it is not always possible to verify all documentation prior to the payment being processed. (b) There is only a short timeframe available to pay the credit card account and DSR pays the account within the timeframe to avoid penalty fees. DSR actions the acquisition of supporting documentation as quickly as possible. However this is not always within the designated timeframe (EG: in some cases supporting documentation needs to sent from regional offices). However, all supporting documentation for credit card transactions is followed up and recorded in line with the required protocols. WA SPORTS CENTRE TRUST (a) Yes (b) Not applicable WESTERN AUSTRALIAN INSTITUTE OF SPORT (a) Yes. The statement from the Credit Card companies are checked against the invoices and after ensuring that appropriate authorisation has been obtained, only then does the payment process take place. (b) Not applicable PEEL DEVELOPMENT COMMISSION (a) Yes (b) Not Applicable SOUTH WEST DEVELOPMENT COMMISSION (a) Yes (b) Not applicable MINISTERIAL OFFICE (a) - (b) Credit card statements are paid in full on receipt of the statement without reference to invoices. This practice avoids interest rate penalties. Cardholders subsequently provide supporting information when acquitting individual cardholder statements. This practice meets with Office of the Auditor General approval.
WA SPORTS CENTRE TRUST (a) Yes (b) Not applicable WESTERN AUSTRALIAN INSTITUTE OF SPORT (a) Yes. The statement from the Credit Card companies are checked against the invoices and after ensuring that appropriate authorisation has been obtained, only then does the payment process take place. (b) Not applicable PEEL DEVELOPMENT COMMISSION (a) Yes (b) Not Applicable SOUTH WEST DEVELOPMENT COMMISSION (a) Yes (b) Not applicable MINISTERIAL OFFICE (a) - (b) Credit card statements are paid in full on receipt of the statement without reference to invoices. This practice avoids interest rate penalties. Cardholders subsequently provide supporting information when acquitting individual cardholder statements. This practice meets with Office of the Auditor General approval.
WESTERN AUSTRALIAN INSTITUTE OF SPORT (a) Yes. The statement from the Credit Card companies are checked against the invoices and after ensuring that appropriate authorisation has been obtained, only then does the payment process take place. (b) Not applicable PEEL DEVELOPMENT COMMISSION (a) Yes (b) Not Applicable SOUTH WEST DEVELOPMENT COMMISSION (a) Yes (b) Not applicable MINISTERIAL OFFICE (a) - (b) Credit card statements are paid in full on receipt of the statement without reference to invoices. This practice avoids interest rate penalties. Cardholders subsequently provide supporting information when acquitting individual cardholder statements. This practice meets with Office of the Auditor General approval.
(a) Yes. The statement from the Credit Card companies are checked against the invoices and after ensuring that appropriate authorisation has been obtained, only then does the payment process take place. (b) Not applicable PEEL DEVELOPMENT COMMISSION (a) Yes (b) Not Applicable SOUTH WEST DEVELOPMENT COMMISSION (a) Yes (b) Not applicable MINISTERIAL OFFICE (a) - (b) Credit card statements are paid in full on receipt of the statement without reference to invoices. This practice avoids interest rate penalties. Cardholders subsequently provide supporting information when acquitting individual cardholder statements. This practice meets with Office of the Auditor General approval.
PEEL DEVELOPMENT COMMISSION (a) Yes (b) Not Applicable SOUTH WEST DEVELOPMENT COMMISSION (a) Yes (b) Not applicable MINISTERIAL OFFICE (a) - (b) Credit card statements are paid in full on receipt of the statement without reference to invoices. This practice avoids interest rate penalties. Cardholders subsequently provide supporting information when acquitting individual cardholder statements. This practice meets with Office of the Auditor General approval.
SOUTH WEST DEVELOPMENT COMMISSION (a) Yes (b) Not applicable MINISTERIAL OFFICE (a) - (b) Credit card statements are paid in full on receipt of the statement without reference to invoices. This practice avoids interest rate penalties. Cardholders subsequently provide supporting information when acquitting individual cardholder statements. This practice meets with Office of the Auditor General approval.
MINISTERIAL OFFICE (a) - (b) Credit card statements are paid in full on receipt of the statement without reference to invoices. This practice avoids interest rate penalties. Cardholders subsequently provide supporting information when acquitting individual cardholder statements. This practice meets with Office of the Auditor General approval.
Cardholders subsequently provide supporting information when acquitting individual cardholder statements. This practice meets with Office of the Auditor General approval.
This practice meets with Office of the Auditor General approval.
AnswerView source ↗
Answered
4 December 2003
Responded by
Minister for Tourism; Small Business; Sport and Recreation; Peel and the South West
Response time
51 days
WESTERN AUSTRALIAN TOURISM COMMISSION
(a) Yes
(b) Not applicable
ROTTNEST ISLAND AUTHORITY
(a) Yes
(b) Not applicable
SMALL BUSINESS DEVELOPMENT CORPORATION
(a) The Small Business Development Corporation checks its credit card statements against the invoices or equivalent documentation for all purchases before being passed for payment.
(b) Not applicable.
DEPARTMENT OF SPORT AND RECREATION
(a) Documentation for the payment of credit cards is checked against transactions, however it is not always possible to verify all documentation prior to the payment being processed.
(b) There is only a short timeframe available to pay the credit card account and DSR pays the account within the timeframe to avoid penalty fees. DSR actions the acquisition of supporting documentation as quickly as possible. However this is not always within the designated timeframe (EG: in some cases supporting documentation needs to sent from regional offices). However, all supporting documentation for credit card transactions is followed up and recorded in line with the required protocols.
WA SPORTS CENTRE TRUST
(a) Yes
(b) Not applicable
WESTERN AUSTRALIAN INSTITUTE OF SPORT
(a) Yes. The statement from the Credit Card companies are checked against the invoices and after ensuring that appropriate authorisation has been obtained, only then does the payment process take place.
(b) Not applicable
PEEL DEVELOPMENT COMMISSION
(a) Yes
(b) Not Applicable
SOUTH WEST DEVELOPMENT COMMISSION
(a) Yes
(b) Not applicable
MINISTERIAL OFFICE
(a) - (b) Credit card statements are paid in full on receipt of the statement without reference to invoices. This practice avoids interest rate penalties.
Cardholders subsequently provide supporting information when acquitting individual cardholder statements.
This practice meets with Office of the Auditor General approval.
(a) Yes
(b) Not applicable
ROTTNEST ISLAND AUTHORITY
(a) Yes
(b) Not applicable
SMALL BUSINESS DEVELOPMENT CORPORATION
(a) The Small Business Development Corporation checks its credit card statements against the invoices or equivalent documentation for all purchases before being passed for payment.
(b) Not applicable.
DEPARTMENT OF SPORT AND RECREATION
(a) Documentation for the payment of credit cards is checked against transactions, however it is not always possible to verify all documentation prior to the payment being processed.
(b) There is only a short timeframe available to pay the credit card account and DSR pays the account within the timeframe to avoid penalty fees. DSR actions the acquisition of supporting documentation as quickly as possible. However this is not always within the designated timeframe (EG: in some cases supporting documentation needs to sent from regional offices). However, all supporting documentation for credit card transactions is followed up and recorded in line with the required protocols.
WA SPORTS CENTRE TRUST
(a) Yes
(b) Not applicable
WESTERN AUSTRALIAN INSTITUTE OF SPORT
(a) Yes. The statement from the Credit Card companies are checked against the invoices and after ensuring that appropriate authorisation has been obtained, only then does the payment process take place.
(b) Not applicable
PEEL DEVELOPMENT COMMISSION
(a) Yes
(b) Not Applicable
SOUTH WEST DEVELOPMENT COMMISSION
(a) Yes
(b) Not applicable
MINISTERIAL OFFICE
(a) - (b) Credit card statements are paid in full on receipt of the statement without reference to invoices. This practice avoids interest rate penalties.
Cardholders subsequently provide supporting information when acquitting individual cardholder statements.
This practice meets with Office of the Auditor General approval.
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