❓ A WA parliamentary question on notice regarding postage expenditure for various port authorities in Western Australia, including details on stamp purchases, franked items, and audit history.
AnsweredQoN 2573Legislative Assembly
QuestionView source ↗
(b) what was the value of stamps purchased; (c) what was the value of ‘franked’ items posted; and (d) when was the last time that postage expenditure was audited?
(c) what was the value of ‘franked’ items posted; and (d) when was the last time that postage expenditure was audited?
(d) when was the last time that postage expenditure was audited?
Albany Port Authority (a) 2001/2002 $143.55 per month 2002/2003 $129.67 per month 2003/2004 $131.25 per month (b) No postage stamps are purchases (see item c) (c) All postage is arranged through an account with Australia Post and the use of a stamp on letters with the words “Postage Paid – Australia” (d) The APA’s accounts are audited each year. Broome Port Authority (a) Month 2001/02 2002/03 2003/04 July 101.57 131.32 218.70 August 101.57 205.94 180 September 101.57 0.81 437.23 October 101.57 153.93 214.68 November 101.57 232.13 139.64 December 101.57 200.16 59.11 January 101.57 300.37 150.3 February 207.84 173.37 233.09 March 90.92 182.45 188.51 April 173.59 150.4 May 20.91 816.80 June 326.45 121.11 Total 1,530.71 2,668.79 1,821.26 (a) $5,398.43 (b) Nil (c) February 2004 Bunbury Port Authority (a) 2001/2002 July $111.08 August $128.28 September $133.08 October $83.11 November $603.95 December $123.59 January $102.29 February $118.20 March $120.60 April $123.14 May $108.49 June $88.53 2002/2003 July $185.17 August $197.03 September $145.98 October $356.27 November $329.60 December $144.26 January $188.61 February $178.60 March $193.80 April $253.60 May $150.40 June $108.00 2003/2004 July $191.35 August $157.40 September $165.20 October $388.40 November $265.65 December $388.10 January $133.40 February $187.40 (b) stamps are not purchased, all items are charged to account and billed to the port on a monthly basis. (c) all items are stamped postage paid and values are 2001/2002-$1844.34, 2002/2003- $2431.32, 2003/2004-$1876.90. (d) Not specifically audited as amounts immaterial – but checked monthly as part of internal controls. Dampier port authority (a) 2001/2002 $1552.43 2002/2003 $1617.43 July 03 $284.88 Aug 03 $92.86 Sep 03 $165.00 Oct 03 $343.50 Nov 03 $89.68 Dec 03 $194.32 Jan 04 $121.56 Feb 04 $53.73 (b) Value of stamps is included in total postage (c) Not Applicable (d) The Corporate Services Manager and CEO check expenditure when a reimbursement is prepared (approx every 6-8 weeks) Esperance Port Authority (a) 7/01 $1 821.82 7/02 $968.38 7/03 $27.86 8/01 $161.00 8/02 $176.51 8/03 $14.20 9/01 $62.48 9/02 $46.80 9/03 $73.42 10/01 $53.47 10/02 $27.09 10/03 $2 548.10 11/01 $290.00 11/02 $65.80 11/03 $83.65 12/01 $86.89 12/02 $101.85 12/03 $12.95 1/02 $487.42 1/03 $255.21 1/04 $32.15 2/02 $94.15 2/03 $397.15 2/04 $767.91 3/02 $286.80 3/03 $47.75 4/02 $69.15 4/03 $217.25 5/02 $206.05 5/03 $27.70 6/02 $23.65 6/03 $244.75 (b) Not applicable – as we purchase pre-stamped envelopes (c) N/A (d) 1987 Fremantle Port Authority (a) 2001/02 JUL $843 AUG 887 SEP 792 OCT 794 NOV 1,747 DEC 1,914 JAN 970 FEB 915 MAR 729 APR 1,150 MAY 875 JUN 1,487 2002/03 JUL $975 AUG 685 SEP 850 OCT 1,764 NOV 732 DEC 1,616 JAN 1,313 FEB 1,221 MAR 1,175 APR 1,277 MAY 1,323 JUN 802 2003/04 JUL $1,124 AUG 1,224 SEP 1,726 OCT 1,054 NOV 2,498 DEC 2,407 JAN 904 FEB 1,365 These amounts include franking, cost of postbox at Australia Post, post paks, express post, pre-paid registered letters and printed post bulk mail, (b) Zero (c) $32,860 (d) 1996 Geraldton Port Authority ( a) 2001/2002 $348.21 per month 2002/2003 $453.76 per month 2003/2004 July $378.63 August $334.50 September $287.37 October $843.68 November $394.49 December $474.01 January $361.40 February $272.54 (b) No postage stamps are purchased (see item c) (c) All envelopes are pre stamped “Postage Paid Australia” and are put on account through Australia Post. (d) The Statements are checked monthly against our daily mail records by the Accounts Payable Clerk. Accounts audited annually. Port Hedland Port Authority (a) 2001/2002 2002/2003 2003/2004 July $500 July $500 July $264.45 Oct $500 Oct $500 Aug $184.50 Nov $79.20 Nov $89 Sep $305.80 Jan $500 Dec $32.67 Oct $218.75 Apr $500 Jan $201.93 Nov $382.50 Feb $214.70 Dec $345.75 March $449.60 Jan $191.35 April $227.90 May $180.07 June $354.60 Total $2 079.20 Total $2 750.47 Total $1 893.10 ( b) $79.20 (c) 6643.57 (d) Other than being included in programmed internal and external audits postage expenditure is not specifically audited. Midland Redevelopment Authority (a) 2001/02 $62 2002/03 $229 2003/04 $249 (b) Nil (c) Nil (d) 2002/2003 Subiaco Redevelopment Authority (SRA) & East Perth Redevelopment Authority (EPRA) (a) 2001/2002 $298 per month 2002/2003 $383 per month 2003/2004 $460 per month (b) Stamps are not purchased. All postage is arranged through an account with Australia Post and as per the Government contract with MailWest. (c) Not applicable – see (b) above (d) As part of the 2002/03 annual external audit. LandCorp and the Armadale Redevelopment Authority (d) the monthly expenditure on postage is as follows: 2001/02 $12,100 2002/03 $10,400 2003/04 Jul Aug Sep Oct Nov Dec Jan Feb $590 $1510 $790 $960 $800 $1430 $540 $490 (b) Stamps are not purchased – all posting is arranged, as per the Government contract, with the MailWest Business Unit of Australia Post; (c) Items are not ‘franked’ – see (b); and (d) As part of 2002/03 external audit. Main Roads (a) 2001/2002 $87599 2002/2003 $80381 July 2003 $6882 August 2003 $5930 September 2003 $5923 October 2003 $7494 November 2003 $5932 December 2003 $7211 January 2004 $5256 February 2004 $4323 (b) $300 (only a few regions purchase stamps). (c) Same as (a) – Main Roads do not have a franking machine our mail is sorted by Australia Post. (d) A specific audit of postage expenditure has not been undertaken over the last two financial years, however financial processes are audited on average every 18 months by Internal Auditors, and annually by External Auditors. Public Transport Authority (a) All postage by pre-paid envelope. 2001/02 2002/03 2003/04 July $4984.78 July $5086.72 July $11083.70 Aug $4865.65 Aug $4646.35 Aug $ 7642.82 Sep $4252.42 Sep $3706.92 Sep $ 9101.00 Oct $5644.35 Oct $3320.08 Oct $ 9485.21 Nov $5967.72 Nov $2866.66 Nov $ 6768.70 Dec $5741.73 Dec $2589.56 Dec $ 7225.90 Jan $5438.23 Jan $3445.35 Jan $ 5426.38 Feb $5692.05 Feb $3537.37 Feb (Account not yet Mar $4942.27 Mar $3840.95 received) Apr $4573.86 Apr $3821.05 May $4911.19 May $4825.68 June $4529.53 June $4216.57 (b) The PTA does not purchase stamps. (c) The PTA does not use a franking machine. (d) Not independently audited but is reviewed as part of the budget process. Western Australian Coastal Shipping Commission – StateShips (a) 2001/2002 $265.29 total $22.10/month 2002/2003 $170.41 total $14.20/month 2003/2004 $14.20/month (b) Nil – all postage is through the franking machine. (c) See above – all postage expenditure is through a franking machine. (d) All expenditure, including postage, is audited annually. Department for Planning and Infrastructure (DPI) (a) Monthly expenditure on postage for each of the financial years: 2001/2002* DOT $144 818.80 DPI $24 906.19 2002/2003 DPI $175 130.97 and for each month of the current financial year 2003/2004-03-25 July 2003 $54 020.28 Aug 2003 $177 318.64 Sep 2003 $153 741.75 Oct 2003 $146 568 Nov 2003 $180 364.24 Dec 2003 $131 232.14 Jan 2004 $202 321.77 Feb 2004 $155 923.80 * Department of Transport (DOT) ceased end of 2001/02, the Department for Planning and Infrastructure (DPI) commenced at the beginning of 2001/02. (b) Nil (c) See (a) above, includes automated stamping by Australia Post. (d) All expenditure, including postage, is audited annually. . Western Australian Planning Commission (WAPC) (a) monthly expenditure on postage for each of the financial years 2001/2002 $4 804.30 2002/2003 $640.47 and for each month of the current financial year 2003/04 July 2003 $142.77 Aug 2003 $1 500.34 Sep 2003 $646.99 Oct 2003 $1 900.92 Nov 2003 $2 759.10 Dec 2003 $690.06 Jan 2004 $527.52 Feb 2004 $2 109.15 (b) Nil (c) All postage is arranged through an account with Australia Post and the use of a stamp on letters with the words “Postage Paid – Australia.” (d) No specific audit records but reconciled monthly as part of internal controls.
Public Transport Authority (a) All postage by pre-paid envelope. 2001/02 2002/03 2003/04 July $4984.78 July $5086.72 July $11083.70 Aug $4865.65 Aug $4646.35 Aug $ 7642.82 Sep $4252.42 Sep $3706.92 Sep $ 9101.00 Oct $5644.35 Oct $3320.08 Oct $ 9485.21 Nov $5967.72 Nov $2866.66 Nov $ 6768.70 Dec $5741.73 Dec $2589.56 Dec $ 7225.90 Jan $5438.23 Jan $3445.35 Jan $ 5426.38 Feb $5692.05 Feb $3537.37 Feb (Account not yet Mar $4942.27 Mar $3840.95 received) Apr $4573.86 Apr $3821.05 May $4911.19 May $4825.68 June $4529.53 June $4216.57 (b) The PTA does not purchase stamps. (c) The PTA does not use a franking machine. (d) Not independently audited but is reviewed as part of the budget process. Western Australian Coastal Shipping Commission – StateShips (a) 2001/2002 $265.29 total $22.10/month 2002/2003 $170.41 total $14.20/month 2003/2004 $14.20/month (b) Nil – all postage is through the franking machine. (c) See above – all postage expenditure is through a franking machine. (d) All expenditure, including postage, is audited annually. Department for Planning and Infrastructure (DPI) (a) Monthly expenditure on postage for each of the financial years: 2001/2002* DOT $144 818.80 DPI $24 906.19 2002/2003 DPI $175 130.97 and for each month of the current financial year 2003/2004-03-25 July 2003 $54 020.28 Aug 2003 $177 318.64 Sep 2003 $153 741.75 Oct 2003 $146 568 Nov 2003 $180 364.24 Dec 2003 $131 232.14 Jan 2004 $202 321.77 Feb 2004 $155 923.80 * Department of Transport (DOT) ceased end of 2001/02, the Department for Planning and Infrastructure (DPI) commenced at the beginning of 2001/02. (b) Nil (c) See (a) above, includes automated stamping by Australia Post. (d) All expenditure, including postage, is audited annually. . Western Australian Planning Commission (WAPC) (a) monthly expenditure on postage for each of the financial years 2001/2002 $4 804.30 2002/2003 $640.47 and for each month of the current financial year 2003/04 July 2003 $142.77 Aug 2003 $1 500.34 Sep 2003 $646.99 Oct 2003 $1 900.92 Nov 2003 $2 759.10 Dec 2003 $690.06 Jan 2004 $527.52 Feb 2004 $2 109.15 (b) Nil (c) All postage is arranged through an account with Australia Post and the use of a stamp on letters with the words “Postage Paid – Australia.” (d) No specific audit records but reconciled monthly as part of internal controls.
(c) what was the value of ‘franked’ items posted; and (d) when was the last time that postage expenditure was audited?
(d) when was the last time that postage expenditure was audited?
Albany Port Authority (a) 2001/2002 $143.55 per month 2002/2003 $129.67 per month 2003/2004 $131.25 per month (b) No postage stamps are purchases (see item c) (c) All postage is arranged through an account with Australia Post and the use of a stamp on letters with the words “Postage Paid – Australia” (d) The APA’s accounts are audited each year. Broome Port Authority (a) Month 2001/02 2002/03 2003/04 July 101.57 131.32 218.70 August 101.57 205.94 180 September 101.57 0.81 437.23 October 101.57 153.93 214.68 November 101.57 232.13 139.64 December 101.57 200.16 59.11 January 101.57 300.37 150.3 February 207.84 173.37 233.09 March 90.92 182.45 188.51 April 173.59 150.4 May 20.91 816.80 June 326.45 121.11 Total 1,530.71 2,668.79 1,821.26 (a) $5,398.43 (b) Nil (c) February 2004 Bunbury Port Authority (a) 2001/2002 July $111.08 August $128.28 September $133.08 October $83.11 November $603.95 December $123.59 January $102.29 February $118.20 March $120.60 April $123.14 May $108.49 June $88.53 2002/2003 July $185.17 August $197.03 September $145.98 October $356.27 November $329.60 December $144.26 January $188.61 February $178.60 March $193.80 April $253.60 May $150.40 June $108.00 2003/2004 July $191.35 August $157.40 September $165.20 October $388.40 November $265.65 December $388.10 January $133.40 February $187.40 (b) stamps are not purchased, all items are charged to account and billed to the port on a monthly basis. (c) all items are stamped postage paid and values are 2001/2002-$1844.34, 2002/2003- $2431.32, 2003/2004-$1876.90. (d) Not specifically audited as amounts immaterial – but checked monthly as part of internal controls. Dampier port authority (a) 2001/2002 $1552.43 2002/2003 $1617.43 July 03 $284.88 Aug 03 $92.86 Sep 03 $165.00 Oct 03 $343.50 Nov 03 $89.68 Dec 03 $194.32 Jan 04 $121.56 Feb 04 $53.73 (b) Value of stamps is included in total postage (c) Not Applicable (d) The Corporate Services Manager and CEO check expenditure when a reimbursement is prepared (approx every 6-8 weeks) Esperance Port Authority (a) 7/01 $1 821.82 7/02 $968.38 7/03 $27.86 8/01 $161.00 8/02 $176.51 8/03 $14.20 9/01 $62.48 9/02 $46.80 9/03 $73.42 10/01 $53.47 10/02 $27.09 10/03 $2 548.10 11/01 $290.00 11/02 $65.80 11/03 $83.65 12/01 $86.89 12/02 $101.85 12/03 $12.95 1/02 $487.42 1/03 $255.21 1/04 $32.15 2/02 $94.15 2/03 $397.15 2/04 $767.91 3/02 $286.80 3/03 $47.75 4/02 $69.15 4/03 $217.25 5/02 $206.05 5/03 $27.70 6/02 $23.65 6/03 $244.75 (b) Not applicable – as we purchase pre-stamped envelopes (c) N/A (d) 1987 Fremantle Port Authority (a) 2001/02 JUL $843 AUG 887 SEP 792 OCT 794 NOV 1,747 DEC 1,914 JAN 970 FEB 915 MAR 729 APR 1,150 MAY 875 JUN 1,487 2002/03 JUL $975 AUG 685 SEP 850 OCT 1,764 NOV 732 DEC 1,616 JAN 1,313 FEB 1,221 MAR 1,175 APR 1,277 MAY 1,323 JUN 802 2003/04 JUL $1,124 AUG 1,224 SEP 1,726 OCT 1,054 NOV 2,498 DEC 2,407 JAN 904 FEB 1,365 These amounts include franking, cost of postbox at Australia Post, post paks, express post, pre-paid registered letters and printed post bulk mail, (b) Zero (c) $32,860 (d) 1996 Geraldton Port Authority ( a) 2001/2002 $348.21 per month 2002/2003 $453.76 per month 2003/2004 July $378.63 August $334.50 September $287.37 October $843.68 November $394.49 December $474.01 January $361.40 February $272.54 (b) No postage stamps are purchased (see item c) (c) All envelopes are pre stamped “Postage Paid Australia” and are put on account through Australia Post. (d) The Statements are checked monthly against our daily mail records by the Accounts Payable Clerk. Accounts audited annually. Port Hedland Port Authority (a) 2001/2002 2002/2003 2003/2004 July $500 July $500 July $264.45 Oct $500 Oct $500 Aug $184.50 Nov $79.20 Nov $89 Sep $305.80 Jan $500 Dec $32.67 Oct $218.75 Apr $500 Jan $201.93 Nov $382.50 Feb $214.70 Dec $345.75 March $449.60 Jan $191.35 April $227.90 May $180.07 June $354.60 Total $2 079.20 Total $2 750.47 Total $1 893.10 ( b) $79.20 (c) 6643.57 (d) Other than being included in programmed internal and external audits postage expenditure is not specifically audited. Midland Redevelopment Authority (a) 2001/02 $62 2002/03 $229 2003/04 $249 (b) Nil (c) Nil (d) 2002/2003 Subiaco Redevelopment Authority (SRA) & East Perth Redevelopment Authority (EPRA) (a) 2001/2002 $298 per month 2002/2003 $383 per month 2003/2004 $460 per month (b) Stamps are not purchased. All postage is arranged through an account with Australia Post and as per the Government contract with MailWest. (c) Not applicable – see (b) above (d) As part of the 2002/03 annual external audit. LandCorp and the Armadale Redevelopment Authority (d) the monthly expenditure on postage is as follows: 2001/02 $12,100 2002/03 $10,400 2003/04 Jul Aug Sep Oct Nov Dec Jan Feb $590 $1510 $790 $960 $800 $1430 $540 $490 (b) Stamps are not purchased – all posting is arranged, as per the Government contract, with the MailWest Business Unit of Australia Post; (c) Items are not ‘franked’ – see (b); and (d) As part of 2002/03 external audit. Main Roads (a) 2001/2002 $87599 2002/2003 $80381 July 2003 $6882 August 2003 $5930 September 2003 $5923 October 2003 $7494 November 2003 $5932 December 2003 $7211 January 2004 $5256 February 2004 $4323 (b) $300 (only a few regions purchase stamps). (c) Same as (a) – Main Roads do not have a franking machine our mail is sorted by Australia Post. (d) A specific audit of postage expenditure has not been undertaken over the last two financial years, however financial processes are audited on average every 18 months by Internal Auditors, and annually by External Auditors. Public Transport Authority (a) All postage by pre-paid envelope. 2001/02 2002/03 2003/04 July $4984.78 July $5086.72 July $11083.70 Aug $4865.65 Aug $4646.35 Aug $ 7642.82 Sep $4252.42 Sep $3706.92 Sep $ 9101.00 Oct $5644.35 Oct $3320.08 Oct $ 9485.21 Nov $5967.72 Nov $2866.66 Nov $ 6768.70 Dec $5741.73 Dec $2589.56 Dec $ 7225.90 Jan $5438.23 Jan $3445.35 Jan $ 5426.38 Feb $5692.05 Feb $3537.37 Feb (Account not yet Mar $4942.27 Mar $3840.95 received) Apr $4573.86 Apr $3821.05 May $4911.19 May $4825.68 June $4529.53 June $4216.57 (b) The PTA does not purchase stamps. (c) The PTA does not use a franking machine. (d) Not independently audited but is reviewed as part of the budget process. Western Australian Coastal Shipping Commission – StateShips (a) 2001/2002 $265.29 total $22.10/month 2002/2003 $170.41 total $14.20/month 2003/2004 $14.20/month (b) Nil – all postage is through the franking machine. (c) See above – all postage expenditure is through a franking machine. (d) All expenditure, including postage, is audited annually. Department for Planning and Infrastructure (DPI) (a) Monthly expenditure on postage for each of the financial years: 2001/2002* DOT $144 818.80 DPI $24 906.19 2002/2003 DPI $175 130.97 and for each month of the current financial year 2003/2004-03-25 July 2003 $54 020.28 Aug 2003 $177 318.64 Sep 2003 $153 741.75 Oct 2003 $146 568 Nov 2003 $180 364.24 Dec 2003 $131 232.14 Jan 2004 $202 321.77 Feb 2004 $155 923.80 * Department of Transport (DOT) ceased end of 2001/02, the Department for Planning and Infrastructure (DPI) commenced at the beginning of 2001/02. (b) Nil (c) See (a) above, includes automated stamping by Australia Post. (d) All expenditure, including postage, is audited annually. . Western Australian Planning Commission (WAPC) (a) monthly expenditure on postage for each of the financial years 2001/2002 $4 804.30 2002/2003 $640.47 and for each month of the current financial year 2003/04 July 2003 $142.77 Aug 2003 $1 500.34 Sep 2003 $646.99 Oct 2003 $1 900.92 Nov 2003 $2 759.10 Dec 2003 $690.06 Jan 2004 $527.52 Feb 2004 $2 109.15 (b) Nil (c) All postage is arranged through an account with Australia Post and the use of a stamp on letters with the words “Postage Paid – Australia.” (d) No specific audit records but reconciled monthly as part of internal controls.
Public Transport Authority (a) All postage by pre-paid envelope. 2001/02 2002/03 2003/04 July $4984.78 July $5086.72 July $11083.70 Aug $4865.65 Aug $4646.35 Aug $ 7642.82 Sep $4252.42 Sep $3706.92 Sep $ 9101.00 Oct $5644.35 Oct $3320.08 Oct $ 9485.21 Nov $5967.72 Nov $2866.66 Nov $ 6768.70 Dec $5741.73 Dec $2589.56 Dec $ 7225.90 Jan $5438.23 Jan $3445.35 Jan $ 5426.38 Feb $5692.05 Feb $3537.37 Feb (Account not yet Mar $4942.27 Mar $3840.95 received) Apr $4573.86 Apr $3821.05 May $4911.19 May $4825.68 June $4529.53 June $4216.57 (b) The PTA does not purchase stamps. (c) The PTA does not use a franking machine. (d) Not independently audited but is reviewed as part of the budget process. Western Australian Coastal Shipping Commission – StateShips (a) 2001/2002 $265.29 total $22.10/month 2002/2003 $170.41 total $14.20/month 2003/2004 $14.20/month (b) Nil – all postage is through the franking machine. (c) See above – all postage expenditure is through a franking machine. (d) All expenditure, including postage, is audited annually. Department for Planning and Infrastructure (DPI) (a) Monthly expenditure on postage for each of the financial years: 2001/2002* DOT $144 818.80 DPI $24 906.19 2002/2003 DPI $175 130.97 and for each month of the current financial year 2003/2004-03-25 July 2003 $54 020.28 Aug 2003 $177 318.64 Sep 2003 $153 741.75 Oct 2003 $146 568 Nov 2003 $180 364.24 Dec 2003 $131 232.14 Jan 2004 $202 321.77 Feb 2004 $155 923.80 * Department of Transport (DOT) ceased end of 2001/02, the Department for Planning and Infrastructure (DPI) commenced at the beginning of 2001/02. (b) Nil (c) See (a) above, includes automated stamping by Australia Post. (d) All expenditure, including postage, is audited annually. . Western Australian Planning Commission (WAPC) (a) monthly expenditure on postage for each of the financial years 2001/2002 $4 804.30 2002/2003 $640.47 and for each month of the current financial year 2003/04 July 2003 $142.77 Aug 2003 $1 500.34 Sep 2003 $646.99 Oct 2003 $1 900.92 Nov 2003 $2 759.10 Dec 2003 $690.06 Jan 2004 $527.52 Feb 2004 $2 109.15 (b) Nil (c) All postage is arranged through an account with Australia Post and the use of a stamp on letters with the words “Postage Paid – Australia.” (d) No specific audit records but reconciled monthly as part of internal controls.
AnswerView source ↗
Answered
1 June 2004
Responded by
Minister for Planning and Infrastructure
Response time
91 days
Albany Port Authority
(a) 2001/2002 $143.55 per month
2002/2003 $129.67 per month
2003/2004 $131.25 per month
(b) No postage stamps are purchases (see item c)
(c) All postage is arranged through an account with Australia Post and the use of a stamp on letters with the words “Postage Paid – Australia”
(d) The APA’s accounts are audited each year.
Broome Port Authority
(a)
Month
2001/02
2002/03
2003/04
July
101.57
131.32
218.70
August
101.57
205.94
180
September
101.57
0.81
437.23
October
101.57
153.93
214.68
November
101.57
232.13
139.64
December
101.57
200.16
59.11
January
101.57
300.37
150.3
February
207.84
173.37
233.09
March
90.92
182.45
188.51
April
173.59
150.4
May
20.91
816.80
June
326.45
121.11
Total
1,530.71
2,668.79
1,821.26
(a) $5,398.43
(b) Nil
(c) February 2004
Bunbury Port Authority
(a) 2001/2002
July $111.08
August $128.28
September $133.08
October $83.11
November $603.95
December $123.59
January $102.29
February $118.20
March $120.60
April $123.14
May $108.49
June $88.53
2002/2003
July $185.17
August $197.03
September $145.98
October $356.27
November $329.60
December $144.26
January $188.61
February $178.60
March $193.80
April $253.60
May $150.40
June $108.00
2003/2004
July $191.35
August $157.40
September $165.20
October $388.40
November $265.65
December $388.10
January $133.40
February $187.40
(b) stamps are not purchased, all items are charged to account and billed to the port on a monthly basis.
(c) all items are stamped postage paid and values are 2001/2002-$1844.34, 2002/2003- $2431.32, 2003/2004-$1876.90.
(d) Not specifically audited as amounts immaterial – but checked monthly as part of internal controls.
Dampier port authority
(a) 2001/2002 $1552.43
2002/2003 $1617.43
July 03 $284.88
Aug 03 $92.86
Sep 03 $165.00
Oct 03 $343.50
Nov 03 $89.68
Dec 03 $194.32
Jan 04 $121.56
Feb 04 $53.73
(b) Value of stamps is included in total postage
(c) Not Applicable
(d) The Corporate Services Manager and CEO check expenditure when a reimbursement is prepared (approx every 6-8 weeks)
Esperance Port Authority
(a)
7/01
$1 821.82
7/02
$968.38
7/03
$27.86
8/01
$161.00
8/02
$176.51
8/03
$14.20
9/01
$62.48
9/02
$46.80
9/03
$73.42
10/01
$53.47
10/02
$27.09
10/03
$2 548.10
11/01
$290.00
11/02
$65.80
11/03
$83.65
12/01
$86.89
12/02
$101.85
12/03
$12.95
1/02
$487.42
1/03
$255.21
1/04
$32.15
2/02
$94.15
2/03
$397.15
2/04
$767.91
3/02
$286.80
3/03
$47.75
4/02
$69.15
4/03
$217.25
5/02
$206.05
5/03
$27.70
6/02
$23.65
6/03
$244.75
(b) Not applicable – as we purchase pre-stamped envelopes
(c) N/A
(d) 1987
Fremantle Port Authority
(a)
2001/02
JUL
$843
AUG
887
SEP
792
OCT
794
NOV
1,747
DEC
1,914
JAN
970
FEB
915
MAR
729
APR
1,150
MAY
875
JUN
1,487
2002/03
JUL
$975
AUG
685
SEP
850
OCT
1,764
NOV
732
DEC
1,616
JAN
1,313
FEB
1,221
MAR
1,175
APR
1,277
MAY
1,323
JUN
802
2003/04
JUL
$1,124
AUG
1,224
SEP
1,726
OCT
1,054
NOV
2,498
DEC
2,407
JAN
904
FEB
1,365
These amounts include franking, cost of postbox at Australia Post, post paks, express post, pre-paid registered letters and printed post bulk mail,
(b) Zero
(c) $32,860
(d) 1996
Geraldton Port Authority
(
a) 2001/2002 $348.21 per month
2002/2003 $453.76 per month
2003/2004
July $378.63
August $334.50
September $287.37
October $843.68
November $394.49
December $474.01
January $361.40
February $272.54
(b) No postage stamps are purchased (see item c)
(c) All envelopes are pre stamped “Postage Paid Australia” and are put on account through Australia Post.
(d) The Statements are checked monthly against our daily mail records by the Accounts Payable Clerk. Accounts audited annually.
Port Hedland Port Authority
(a)
2001/2002
2002/2003
2003/2004
July
$500
July
$500
July
$264.45
Oct
$500
Oct
$500
Aug
$184.50
Nov
$79.20
Nov
$89
Sep
$305.80
Jan
$500
Dec
$32.67
Oct
$218.75
Apr
$500
Jan
$201.93
Nov
$382.50
Feb
$214.70
Dec
$345.75
March
$449.60
Jan
$191.35
April
$227.90
May
$180.07
June
$354.60
Total
$2 079.20
Total
$2 750.47
Total
$1 893.10
(
b) $79.20
(c) 6643.57
(d) Other than being included in programmed internal and external audits postage expenditure is not specifically audited.
Midland Redevelopment Authority
(a) 2001/02 $62
2002/03 $229
2003/04 $249
(b) Nil
(c) Nil
(d) 2002/2003
Subiaco Redevelopment Authority (SRA) &
East Perth Redevelopment Authority (EPRA)
(a) 2001/2002 $298 per month
2002/2003 $383 per month
2003/2004 $460 per month
(b) Stamps are not purchased. All postage is arranged through an account with Australia Post and as per the Government contract with MailWest.
(c) Not applicable – see (b) above
(d) As part of the 2002/03 annual external audit.
LandCorp and the Armadale Redevelopment Authority
(d) the monthly expenditure on postage is as follows:
2001/02
$12,100
2002/03
$10,400
2003/04
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
$590
$1510
$790
$960
$800
$1430
$540
$490
(b) Stamps are not purchased – all posting is arranged, as per the Government contract, with the MailWest Business Unit of Australia Post;
(c) Items are not ‘franked’ – see (b); and
(d) As part of 2002/03 external audit.
Main Roads
(a) 2001/2002 $87599
2002/2003 $80381
July 2003 $6882
August 2003 $5930
September 2003 $5923
October 2003 $7494
November 2003 $5932
December 2003 $7211
January 2004 $5256
February 2004 $4323
(b) $300 (only a few regions purchase stamps).
(c) Same as (a) – Main Roads do not have a franking machine our mail is sorted by Australia Post.
(d) A specific audit of postage expenditure has not been undertaken over the last two financial years, however financial processes are audited on average every 18 months by Internal Auditors, and annually by External Auditors.
Public Transport Authority
(a) All postage by pre-paid envelope.
2001/02 2002/03 2003/04
July $4984.78 July $5086.72 July $11083.70
Aug $4865.65 Aug $4646.35 Aug $ 7642.82
Sep $4252.42 Sep $3706.92 Sep $ 9101.00
Oct $5644.35 Oct $3320.08 Oct $ 9485.21
Nov $5967.72 Nov $2866.66 Nov $ 6768.70
Dec $5741.73 Dec $2589.56 Dec $ 7225.90
Jan $5438.23 Jan $3445.35 Jan $ 5426.38
Feb $5692.05 Feb $3537.37 Feb (Account not yet
Mar $4942.27 Mar $3840.95 received)
Apr $4573.86 Apr $3821.05
May $4911.19 May $4825.68
June $4529.53 June $4216.57
(b) The PTA does not purchase stamps.
(c) The PTA does not use a franking machine.
(d) Not independently audited but is reviewed as part of the budget process.
Western Australian Coastal Shipping Commission – StateShips
(a) 2001/2002 $265.29 total $22.10/month
2002/2003 $170.41 total $14.20/month
2003/2004 $14.20/month
(b) Nil – all postage is through the franking machine.
(c) See above – all postage expenditure is through a franking machine.
(d) All expenditure, including postage, is audited annually.
Department for Planning and Infrastructure (DPI)
(a) Monthly expenditure on postage for each of the financial years:
2001/2002* DOT $144 818.80
DPI $24 906.19
2002/2003 DPI $175 130.97
and for each month of the current financial year 2003/2004-03-25 July 2003 $54 020.28
Aug 2003 $177 318.64
Sep 2003 $153 741.75
Oct 2003 $146 568
Nov 2003 $180 364.24
Dec 2003 $131 232.14
Jan 2004 $202 321.77
Feb 2004 $155 923.80
*
Department of Transport (DOT) ceased end of 2001/02, the Department for Planning and Infrastructure (DPI) commenced at the beginning of 2001/02.
(b) Nil
(c) See (a) above, includes automated stamping by Australia Post.
(d) All expenditure, including postage, is audited annually.
.
Western Australian Planning Commission (WAPC)
(a) monthly expenditure on postage for each of the financial years
2001/2002 $4 804.30
2002/2003 $640.47
and for each month of the current financial year 2003/04
July 2003 $142.77
Aug 2003 $1 500.34
Sep 2003 $646.99
Oct 2003 $1 900.92
Nov 2003 $2 759.10
Dec 2003 $690.06
Jan 2004 $527.52
Feb 2004 $2 109.15
(b) Nil
(c) All postage is arranged through an account with Australia Post and the use of a stamp on letters with the words “Postage Paid – Australia.”
(d) No specific audit records but reconciled monthly as part of internal controls.
(a) 2001/2002 $143.55 per month
2002/2003 $129.67 per month
2003/2004 $131.25 per month
(b) No postage stamps are purchases (see item c)
(c) All postage is arranged through an account with Australia Post and the use of a stamp on letters with the words “Postage Paid – Australia”
(d) The APA’s accounts are audited each year.
Broome Port Authority
(a)
Month
2001/02
2002/03
2003/04
July
101.57
131.32
218.70
August
101.57
205.94
180
September
101.57
0.81
437.23
October
101.57
153.93
214.68
November
101.57
232.13
139.64
December
101.57
200.16
59.11
January
101.57
300.37
150.3
February
207.84
173.37
233.09
March
90.92
182.45
188.51
April
173.59
150.4
May
20.91
816.80
June
326.45
121.11
Total
1,530.71
2,668.79
1,821.26
(a) $5,398.43
(b) Nil
(c) February 2004
Bunbury Port Authority
(a) 2001/2002
July $111.08
August $128.28
September $133.08
October $83.11
November $603.95
December $123.59
January $102.29
February $118.20
March $120.60
April $123.14
May $108.49
June $88.53
2002/2003
July $185.17
August $197.03
September $145.98
October $356.27
November $329.60
December $144.26
January $188.61
February $178.60
March $193.80
April $253.60
May $150.40
June $108.00
2003/2004
July $191.35
August $157.40
September $165.20
October $388.40
November $265.65
December $388.10
January $133.40
February $187.40
(b) stamps are not purchased, all items are charged to account and billed to the port on a monthly basis.
(c) all items are stamped postage paid and values are 2001/2002-$1844.34, 2002/2003- $2431.32, 2003/2004-$1876.90.
(d) Not specifically audited as amounts immaterial – but checked monthly as part of internal controls.
Dampier port authority
(a) 2001/2002 $1552.43
2002/2003 $1617.43
July 03 $284.88
Aug 03 $92.86
Sep 03 $165.00
Oct 03 $343.50
Nov 03 $89.68
Dec 03 $194.32
Jan 04 $121.56
Feb 04 $53.73
(b) Value of stamps is included in total postage
(c) Not Applicable
(d) The Corporate Services Manager and CEO check expenditure when a reimbursement is prepared (approx every 6-8 weeks)
Esperance Port Authority
(a)
7/01
$1 821.82
7/02
$968.38
7/03
$27.86
8/01
$161.00
8/02
$176.51
8/03
$14.20
9/01
$62.48
9/02
$46.80
9/03
$73.42
10/01
$53.47
10/02
$27.09
10/03
$2 548.10
11/01
$290.00
11/02
$65.80
11/03
$83.65
12/01
$86.89
12/02
$101.85
12/03
$12.95
1/02
$487.42
1/03
$255.21
1/04
$32.15
2/02
$94.15
2/03
$397.15
2/04
$767.91
3/02
$286.80
3/03
$47.75
4/02
$69.15
4/03
$217.25
5/02
$206.05
5/03
$27.70
6/02
$23.65
6/03
$244.75
(b) Not applicable – as we purchase pre-stamped envelopes
(c) N/A
(d) 1987
Fremantle Port Authority
(a)
2001/02
JUL
$843
AUG
887
SEP
792
OCT
794
NOV
1,747
DEC
1,914
JAN
970
FEB
915
MAR
729
APR
1,150
MAY
875
JUN
1,487
2002/03
JUL
$975
AUG
685
SEP
850
OCT
1,764
NOV
732
DEC
1,616
JAN
1,313
FEB
1,221
MAR
1,175
APR
1,277
MAY
1,323
JUN
802
2003/04
JUL
$1,124
AUG
1,224
SEP
1,726
OCT
1,054
NOV
2,498
DEC
2,407
JAN
904
FEB
1,365
These amounts include franking, cost of postbox at Australia Post, post paks, express post, pre-paid registered letters and printed post bulk mail,
(b) Zero
(c) $32,860
(d) 1996
Geraldton Port Authority
(
a) 2001/2002 $348.21 per month
2002/2003 $453.76 per month
2003/2004
July $378.63
August $334.50
September $287.37
October $843.68
November $394.49
December $474.01
January $361.40
February $272.54
(b) No postage stamps are purchased (see item c)
(c) All envelopes are pre stamped “Postage Paid Australia” and are put on account through Australia Post.
(d) The Statements are checked monthly against our daily mail records by the Accounts Payable Clerk. Accounts audited annually.
Port Hedland Port Authority
(a)
2001/2002
2002/2003
2003/2004
July
$500
July
$500
July
$264.45
Oct
$500
Oct
$500
Aug
$184.50
Nov
$79.20
Nov
$89
Sep
$305.80
Jan
$500
Dec
$32.67
Oct
$218.75
Apr
$500
Jan
$201.93
Nov
$382.50
Feb
$214.70
Dec
$345.75
March
$449.60
Jan
$191.35
April
$227.90
May
$180.07
June
$354.60
Total
$2 079.20
Total
$2 750.47
Total
$1 893.10
(
b) $79.20
(c) 6643.57
(d) Other than being included in programmed internal and external audits postage expenditure is not specifically audited.
Midland Redevelopment Authority
(a) 2001/02 $62
2002/03 $229
2003/04 $249
(b) Nil
(c) Nil
(d) 2002/2003
Subiaco Redevelopment Authority (SRA) &
East Perth Redevelopment Authority (EPRA)
(a) 2001/2002 $298 per month
2002/2003 $383 per month
2003/2004 $460 per month
(b) Stamps are not purchased. All postage is arranged through an account with Australia Post and as per the Government contract with MailWest.
(c) Not applicable – see (b) above
(d) As part of the 2002/03 annual external audit.
LandCorp and the Armadale Redevelopment Authority
(d) the monthly expenditure on postage is as follows:
2001/02
$12,100
2002/03
$10,400
2003/04
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
$590
$1510
$790
$960
$800
$1430
$540
$490
(b) Stamps are not purchased – all posting is arranged, as per the Government contract, with the MailWest Business Unit of Australia Post;
(c) Items are not ‘franked’ – see (b); and
(d) As part of 2002/03 external audit.
Main Roads
(a) 2001/2002 $87599
2002/2003 $80381
July 2003 $6882
August 2003 $5930
September 2003 $5923
October 2003 $7494
November 2003 $5932
December 2003 $7211
January 2004 $5256
February 2004 $4323
(b) $300 (only a few regions purchase stamps).
(c) Same as (a) – Main Roads do not have a franking machine our mail is sorted by Australia Post.
(d) A specific audit of postage expenditure has not been undertaken over the last two financial years, however financial processes are audited on average every 18 months by Internal Auditors, and annually by External Auditors.
Public Transport Authority
(a) All postage by pre-paid envelope.
2001/02 2002/03 2003/04
July $4984.78 July $5086.72 July $11083.70
Aug $4865.65 Aug $4646.35 Aug $ 7642.82
Sep $4252.42 Sep $3706.92 Sep $ 9101.00
Oct $5644.35 Oct $3320.08 Oct $ 9485.21
Nov $5967.72 Nov $2866.66 Nov $ 6768.70
Dec $5741.73 Dec $2589.56 Dec $ 7225.90
Jan $5438.23 Jan $3445.35 Jan $ 5426.38
Feb $5692.05 Feb $3537.37 Feb (Account not yet
Mar $4942.27 Mar $3840.95 received)
Apr $4573.86 Apr $3821.05
May $4911.19 May $4825.68
June $4529.53 June $4216.57
(b) The PTA does not purchase stamps.
(c) The PTA does not use a franking machine.
(d) Not independently audited but is reviewed as part of the budget process.
Western Australian Coastal Shipping Commission – StateShips
(a) 2001/2002 $265.29 total $22.10/month
2002/2003 $170.41 total $14.20/month
2003/2004 $14.20/month
(b) Nil – all postage is through the franking machine.
(c) See above – all postage expenditure is through a franking machine.
(d) All expenditure, including postage, is audited annually.
Department for Planning and Infrastructure (DPI)
(a) Monthly expenditure on postage for each of the financial years:
2001/2002* DOT $144 818.80
DPI $24 906.19
2002/2003 DPI $175 130.97
and for each month of the current financial year 2003/2004-03-25 July 2003 $54 020.28
Aug 2003 $177 318.64
Sep 2003 $153 741.75
Oct 2003 $146 568
Nov 2003 $180 364.24
Dec 2003 $131 232.14
Jan 2004 $202 321.77
Feb 2004 $155 923.80
*
Department of Transport (DOT) ceased end of 2001/02, the Department for Planning and Infrastructure (DPI) commenced at the beginning of 2001/02.
(b) Nil
(c) See (a) above, includes automated stamping by Australia Post.
(d) All expenditure, including postage, is audited annually.
.
Western Australian Planning Commission (WAPC)
(a) monthly expenditure on postage for each of the financial years
2001/2002 $4 804.30
2002/2003 $640.47
and for each month of the current financial year 2003/04
July 2003 $142.77
Aug 2003 $1 500.34
Sep 2003 $646.99
Oct 2003 $1 900.92
Nov 2003 $2 759.10
Dec 2003 $690.06
Jan 2004 $527.52
Feb 2004 $2 109.15
(b) Nil
(c) All postage is arranged through an account with Australia Post and the use of a stamp on letters with the words “Postage Paid – Australia.”
(d) No specific audit records but reconciled monthly as part of internal controls.
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