❓ WA Parliamentary Question on Notice regarding agencies' compliance with SRC 8 (Digital Recordkeeping). Highlights varying levels of compliance and resource allocation across Police, FESA, and the Office of Road Safety.
AnsweredQoN 2933Legislative Assembly
QuestionView source ↗
In Western Australia, a mandatory requirement for agencies to identify and manage State archives in digital format was introduced when the State Records Commission adopted SRC 8 (Digital Recordkeeping) with the Standard coming into operation in February 2008. In relation to each agency and department in the Minister’s portfolios, I ask:
(a) how many data sets and/or digital records have been identified by each agency for preservation as digital archives pursuant to Principle 5 of SRC 8;
(b) is there is a publicly accessible register that describes data sets and classes of records identified as digital archives in the Minister’s departments and agencies; and
(i) if not, why not, and when is it the Minister’s intention to publish such a register;
(c) if such a transparent register does not currently exist, what assurance can the Minister give that digital archives of the State within his portfolios are being identified and managed in accordance with the requirements of SRC 8; and
(d) what funding has been allocated within the Minister’s portfolios, or provided by the State Records Office, to provide agencies with training and instruction on how to comply with SRC 8?
(a) how many data sets and/or digital records have been identified by each agency for preservation as digital archives pursuant to Principle 5 of SRC 8;
(b) is there is a publicly accessible register that describes data sets and classes of records identified as digital archives in the Minister’s departments and agencies; and
(i) if not, why not, and when is it the Minister’s intention to publish such a register;
(c) if such a transparent register does not currently exist, what assurance can the Minister give that digital archives of the State within his portfolios are being identified and managed in accordance with the requirements of SRC 8; and
(d) what funding has been allocated within the Minister’s portfolios, or provided by the State Records Office, to provide agencies with training and instruction on how to comply with SRC 8?
AnswerView source ↗
Answered
22 June 2010
Responded by
Minister for Police; Emergency Services; Road Safety
Response time
34 days
Western Australia Police
(a) There are 31,000 Digital DVD's (Interviews of Suspects) stored at Maylands Police Complex and Iron Mountain (Private Service Provider). No other digital records have been identified for digital archive. WA Police Information and Communications Technology advise that no data sets have been identified for digital archiving.
(b) No.
(i) Identifying data sets/digital records for digital archiving is in its infancy. WA Police is currently using Objective as a records management system, one of the functions of Objective is electronic document management which will facilitate digital archiving of records. WA Police is in the early development stages of this function and as such no digital records have been identified for archiving.
(c) WA Police is aware of the legislative requirements and is working towards managing digital data sets/records in accordance with SRC8.
(d) Nil.
FESA
(a) 14 as detailed in their Retention and Disposal Schedule;
(b) Yes, FESA's Information Statement
http://www.fesa.wa.gov.au/internet/upload/-80535920/docs/Information_Statement_2009.pdf
;
(i) Not applicable
(c) Not applicable
(d) $8,500
Office of Road Safety
The Office of Road Safety is administratively supported as part of Main Roads WA and as such the response will be included on the MRWA response under the Minister for Transport.
Notice: This document is created or edited using unregistered or evaluation copy of rtLib valid for testing or development purposes only. To use it for productive or any other purposes please register it. You may purchase the license on
http://www.rtlib.com
(a) There are 31,000 Digital DVD's (Interviews of Suspects) stored at Maylands Police Complex and Iron Mountain (Private Service Provider). No other digital records have been identified for digital archive. WA Police Information and Communications Technology advise that no data sets have been identified for digital archiving.
(b) No.
(i) Identifying data sets/digital records for digital archiving is in its infancy. WA Police is currently using Objective as a records management system, one of the functions of Objective is electronic document management which will facilitate digital archiving of records. WA Police is in the early development stages of this function and as such no digital records have been identified for archiving.
(c) WA Police is aware of the legislative requirements and is working towards managing digital data sets/records in accordance with SRC8.
(d) Nil.
FESA
(a) 14 as detailed in their Retention and Disposal Schedule;
(b) Yes, FESA's Information Statement
http://www.fesa.wa.gov.au/internet/upload/-80535920/docs/Information_Statement_2009.pdf
;
(i) Not applicable
(c) Not applicable
(d) $8,500
Office of Road Safety
The Office of Road Safety is administratively supported as part of Main Roads WA and as such the response will be included on the MRWA response under the Minister for Transport.
Notice: This document is created or edited using unregistered or evaluation copy of rtLib valid for testing or development purposes only. To use it for productive or any other purposes please register it. You may purchase the license on
http://www.rtlib.com
Explore WA Government Data
Search the full archive in the free dashboard, or query programmatically via API.
Explore more
Government Gazette
Appointments, regulatory notices, planning changes.
Hansard
Debates, questions, speeches and sentiment.
Tabled Papers
Reports and documents tabled in Parliament.
Committees
Committee profiles and recent reports.
Regulations
Subsidiary legislation with filters and summaries.
Bills
Proposed laws and parliamentary progress.
Acts
Current WA legislation and summaries.
Explanatory Memoranda
Bills with EMs (text/PDF) available.
Members
MP profiles, party breakdown and rankings.
Pollie Rankings
Data-driven rankings across 19 categories.
Amendment Chains
Track how schemes and regulations evolve over time.