❓ Question on Notice regarding procedures for the return of keys and cards by departing staff within the Department of Housing and Works, Land Information, and the State Supply Commission. The response details the procedures in place and when they were instituted.
AnsweredQoN 2323Legislative Assembly
QuestionView source ↗
(ii) what procedures are in place for the return of a key on the permanent departure of a staff member; and (iii) when were these procedures instituted;
(iii) when were these procedures instituted;
(ii) what procedures are in place for the return of a card on the permanent departure of a staff member; and (iii) when were these procedures instituted?
(iii) when were these procedures instituted?
(b) (i) The Department of Housing and Works has 1098 cards as at 9 December 2003. (ii) A procedure is in place to recover cards from exiting employees. (iii) The current procedure has been in place since 1999. LAND INFORMATION (i) (i-iii) Not applicable. (b) (i) At time of responding, there were 750 cards issued to staff for the Department of Land Information (DLI) Midland building and 220 issued for the Mount Street Building (Valuation Services). (ii) DLI's Human Resource Branch informs the Operations Coordination Centre of a staff member’s termination date. On the applicable day, the respective card’s access to the building is deactivated via the online security system. The physical return of the deactivated card is the responsibility of the respective staff member and his/her manager, in accordance with an internal “Property Return Checklist”. DLI is presently reviewing existing practices. (iii) These procedures were instituted in 1993. STATE SUPPLY COMMISSION a) (i) 18 (ii) The State Supply Commission is a quality endorsed agency and has a Management System in place for all of its operational and staff processes and procedures. This is strictly adhered to by all staff members. Accordingly, before a staff member permanently departs from the agency, a Staff Exit Form which contains a list of items including the return of security identifications and keys must be completed and signed off by the staff member and his/her Director/Manager and all property returned to the Manager, Business Services. (iii) The above procedures were instituted in 1998. b) (i) Not applicable (ii) Not applicable (iii) Not applicable
LAND INFORMATION (i) (i-iii) Not applicable. (b) (i) At time of responding, there were 750 cards issued to staff for the Department of Land Information (DLI) Midland building and 220 issued for the Mount Street Building (Valuation Services). (ii) DLI's Human Resource Branch informs the Operations Coordination Centre of a staff member’s termination date. On the applicable day, the respective card’s access to the building is deactivated via the online security system. The physical return of the deactivated card is the responsibility of the respective staff member and his/her manager, in accordance with an internal “Property Return Checklist”. DLI is presently reviewing existing practices. (iii) These procedures were instituted in 1993. STATE SUPPLY COMMISSION a) (i) 18 (ii) The State Supply Commission is a quality endorsed agency and has a Management System in place for all of its operational and staff processes and procedures. This is strictly adhered to by all staff members. Accordingly, before a staff member permanently departs from the agency, a Staff Exit Form which contains a list of items including the return of security identifications and keys must be completed and signed off by the staff member and his/her Director/Manager and all property returned to the Manager, Business Services. (iii) The above procedures were instituted in 1998. b) (i) Not applicable (ii) Not applicable (iii) Not applicable
(b) (i) At time of responding, there were 750 cards issued to staff for the Department of Land Information (DLI) Midland building and 220 issued for the Mount Street Building (Valuation Services). (ii) DLI's Human Resource Branch informs the Operations Coordination Centre of a staff member’s termination date. On the applicable day, the respective card’s access to the building is deactivated via the online security system. The physical return of the deactivated card is the responsibility of the respective staff member and his/her manager, in accordance with an internal “Property Return Checklist”. DLI is presently reviewing existing practices. (iii) These procedures were instituted in 1993. STATE SUPPLY COMMISSION a) (i) 18 (ii) The State Supply Commission is a quality endorsed agency and has a Management System in place for all of its operational and staff processes and procedures. This is strictly adhered to by all staff members. Accordingly, before a staff member permanently departs from the agency, a Staff Exit Form which contains a list of items including the return of security identifications and keys must be completed and signed off by the staff member and his/her Director/Manager and all property returned to the Manager, Business Services. (iii) The above procedures were instituted in 1998. b) (i) Not applicable (ii) Not applicable (iii) Not applicable
(ii) DLI's Human Resource Branch informs the Operations Coordination Centre of a staff member’s termination date. On the applicable day, the respective card’s access to the building is deactivated via the online security system. The physical return of the deactivated card is the responsibility of the respective staff member and his/her manager, in accordance with an internal “Property Return Checklist”. DLI is presently reviewing existing practices. (iii) These procedures were instituted in 1993. STATE SUPPLY COMMISSION a) (i) 18 (ii) The State Supply Commission is a quality endorsed agency and has a Management System in place for all of its operational and staff processes and procedures. This is strictly adhered to by all staff members. Accordingly, before a staff member permanently departs from the agency, a Staff Exit Form which contains a list of items including the return of security identifications and keys must be completed and signed off by the staff member and his/her Director/Manager and all property returned to the Manager, Business Services. (iii) The above procedures were instituted in 1998. b) (i) Not applicable (ii) Not applicable (iii) Not applicable
DLI is presently reviewing existing practices. (iii) These procedures were instituted in 1993. STATE SUPPLY COMMISSION a) (i) 18 (ii) The State Supply Commission is a quality endorsed agency and has a Management System in place for all of its operational and staff processes and procedures. This is strictly adhered to by all staff members. Accordingly, before a staff member permanently departs from the agency, a Staff Exit Form which contains a list of items including the return of security identifications and keys must be completed and signed off by the staff member and his/her Director/Manager and all property returned to the Manager, Business Services. (iii) The above procedures were instituted in 1998. b) (i) Not applicable (ii) Not applicable (iii) Not applicable
(iii) These procedures were instituted in 1993. STATE SUPPLY COMMISSION a) (i) 18 (ii) The State Supply Commission is a quality endorsed agency and has a Management System in place for all of its operational and staff processes and procedures. This is strictly adhered to by all staff members. Accordingly, before a staff member permanently departs from the agency, a Staff Exit Form which contains a list of items including the return of security identifications and keys must be completed and signed off by the staff member and his/her Director/Manager and all property returned to the Manager, Business Services. (iii) The above procedures were instituted in 1998. b) (i) Not applicable (ii) Not applicable (iii) Not applicable
STATE SUPPLY COMMISSION a) (i) 18 (ii) The State Supply Commission is a quality endorsed agency and has a Management System in place for all of its operational and staff processes and procedures. This is strictly adhered to by all staff members. Accordingly, before a staff member permanently departs from the agency, a Staff Exit Form which contains a list of items including the return of security identifications and keys must be completed and signed off by the staff member and his/her Director/Manager and all property returned to the Manager, Business Services. (iii) The above procedures were instituted in 1998. b) (i) Not applicable (ii) Not applicable (iii) Not applicable
This is strictly adhered to by all staff members. Accordingly, before a staff member permanently departs from the agency, a Staff Exit Form which contains a list of items including the return of security identifications and keys must be completed and signed off by the staff member and his/her Director/Manager and all property returned to the Manager, Business Services. (iii) The above procedures were instituted in 1998. b) (i) Not applicable (ii) Not applicable (iii) Not applicable
Accordingly, before a staff member permanently departs from the agency, a Staff Exit Form which contains a list of items including the return of security identifications and keys must be completed and signed off by the staff member and his/her Director/Manager and all property returned to the Manager, Business Services. (iii) The above procedures were instituted in 1998. b) (i) Not applicable (ii) Not applicable (iii) Not applicable
(iii) The above procedures were instituted in 1998. b) (i) Not applicable (ii) Not applicable (iii) Not applicable
b) (i) Not applicable (ii) Not applicable (iii) Not applicable
(iii) when were these procedures instituted;
(ii) what procedures are in place for the return of a card on the permanent departure of a staff member; and (iii) when were these procedures instituted?
(iii) when were these procedures instituted?
(b) (i) The Department of Housing and Works has 1098 cards as at 9 December 2003. (ii) A procedure is in place to recover cards from exiting employees. (iii) The current procedure has been in place since 1999. LAND INFORMATION (i) (i-iii) Not applicable. (b) (i) At time of responding, there were 750 cards issued to staff for the Department of Land Information (DLI) Midland building and 220 issued for the Mount Street Building (Valuation Services). (ii) DLI's Human Resource Branch informs the Operations Coordination Centre of a staff member’s termination date. On the applicable day, the respective card’s access to the building is deactivated via the online security system. The physical return of the deactivated card is the responsibility of the respective staff member and his/her manager, in accordance with an internal “Property Return Checklist”. DLI is presently reviewing existing practices. (iii) These procedures were instituted in 1993. STATE SUPPLY COMMISSION a) (i) 18 (ii) The State Supply Commission is a quality endorsed agency and has a Management System in place for all of its operational and staff processes and procedures. This is strictly adhered to by all staff members. Accordingly, before a staff member permanently departs from the agency, a Staff Exit Form which contains a list of items including the return of security identifications and keys must be completed and signed off by the staff member and his/her Director/Manager and all property returned to the Manager, Business Services. (iii) The above procedures were instituted in 1998. b) (i) Not applicable (ii) Not applicable (iii) Not applicable
LAND INFORMATION (i) (i-iii) Not applicable. (b) (i) At time of responding, there were 750 cards issued to staff for the Department of Land Information (DLI) Midland building and 220 issued for the Mount Street Building (Valuation Services). (ii) DLI's Human Resource Branch informs the Operations Coordination Centre of a staff member’s termination date. On the applicable day, the respective card’s access to the building is deactivated via the online security system. The physical return of the deactivated card is the responsibility of the respective staff member and his/her manager, in accordance with an internal “Property Return Checklist”. DLI is presently reviewing existing practices. (iii) These procedures were instituted in 1993. STATE SUPPLY COMMISSION a) (i) 18 (ii) The State Supply Commission is a quality endorsed agency and has a Management System in place for all of its operational and staff processes and procedures. This is strictly adhered to by all staff members. Accordingly, before a staff member permanently departs from the agency, a Staff Exit Form which contains a list of items including the return of security identifications and keys must be completed and signed off by the staff member and his/her Director/Manager and all property returned to the Manager, Business Services. (iii) The above procedures were instituted in 1998. b) (i) Not applicable (ii) Not applicable (iii) Not applicable
(b) (i) At time of responding, there were 750 cards issued to staff for the Department of Land Information (DLI) Midland building and 220 issued for the Mount Street Building (Valuation Services). (ii) DLI's Human Resource Branch informs the Operations Coordination Centre of a staff member’s termination date. On the applicable day, the respective card’s access to the building is deactivated via the online security system. The physical return of the deactivated card is the responsibility of the respective staff member and his/her manager, in accordance with an internal “Property Return Checklist”. DLI is presently reviewing existing practices. (iii) These procedures were instituted in 1993. STATE SUPPLY COMMISSION a) (i) 18 (ii) The State Supply Commission is a quality endorsed agency and has a Management System in place for all of its operational and staff processes and procedures. This is strictly adhered to by all staff members. Accordingly, before a staff member permanently departs from the agency, a Staff Exit Form which contains a list of items including the return of security identifications and keys must be completed and signed off by the staff member and his/her Director/Manager and all property returned to the Manager, Business Services. (iii) The above procedures were instituted in 1998. b) (i) Not applicable (ii) Not applicable (iii) Not applicable
(ii) DLI's Human Resource Branch informs the Operations Coordination Centre of a staff member’s termination date. On the applicable day, the respective card’s access to the building is deactivated via the online security system. The physical return of the deactivated card is the responsibility of the respective staff member and his/her manager, in accordance with an internal “Property Return Checklist”. DLI is presently reviewing existing practices. (iii) These procedures were instituted in 1993. STATE SUPPLY COMMISSION a) (i) 18 (ii) The State Supply Commission is a quality endorsed agency and has a Management System in place for all of its operational and staff processes and procedures. This is strictly adhered to by all staff members. Accordingly, before a staff member permanently departs from the agency, a Staff Exit Form which contains a list of items including the return of security identifications and keys must be completed and signed off by the staff member and his/her Director/Manager and all property returned to the Manager, Business Services. (iii) The above procedures were instituted in 1998. b) (i) Not applicable (ii) Not applicable (iii) Not applicable
DLI is presently reviewing existing practices. (iii) These procedures were instituted in 1993. STATE SUPPLY COMMISSION a) (i) 18 (ii) The State Supply Commission is a quality endorsed agency and has a Management System in place for all of its operational and staff processes and procedures. This is strictly adhered to by all staff members. Accordingly, before a staff member permanently departs from the agency, a Staff Exit Form which contains a list of items including the return of security identifications and keys must be completed and signed off by the staff member and his/her Director/Manager and all property returned to the Manager, Business Services. (iii) The above procedures were instituted in 1998. b) (i) Not applicable (ii) Not applicable (iii) Not applicable
(iii) These procedures were instituted in 1993. STATE SUPPLY COMMISSION a) (i) 18 (ii) The State Supply Commission is a quality endorsed agency and has a Management System in place for all of its operational and staff processes and procedures. This is strictly adhered to by all staff members. Accordingly, before a staff member permanently departs from the agency, a Staff Exit Form which contains a list of items including the return of security identifications and keys must be completed and signed off by the staff member and his/her Director/Manager and all property returned to the Manager, Business Services. (iii) The above procedures were instituted in 1998. b) (i) Not applicable (ii) Not applicable (iii) Not applicable
STATE SUPPLY COMMISSION a) (i) 18 (ii) The State Supply Commission is a quality endorsed agency and has a Management System in place for all of its operational and staff processes and procedures. This is strictly adhered to by all staff members. Accordingly, before a staff member permanently departs from the agency, a Staff Exit Form which contains a list of items including the return of security identifications and keys must be completed and signed off by the staff member and his/her Director/Manager and all property returned to the Manager, Business Services. (iii) The above procedures were instituted in 1998. b) (i) Not applicable (ii) Not applicable (iii) Not applicable
This is strictly adhered to by all staff members. Accordingly, before a staff member permanently departs from the agency, a Staff Exit Form which contains a list of items including the return of security identifications and keys must be completed and signed off by the staff member and his/her Director/Manager and all property returned to the Manager, Business Services. (iii) The above procedures were instituted in 1998. b) (i) Not applicable (ii) Not applicable (iii) Not applicable
Accordingly, before a staff member permanently departs from the agency, a Staff Exit Form which contains a list of items including the return of security identifications and keys must be completed and signed off by the staff member and his/her Director/Manager and all property returned to the Manager, Business Services. (iii) The above procedures were instituted in 1998. b) (i) Not applicable (ii) Not applicable (iii) Not applicable
(iii) The above procedures were instituted in 1998. b) (i) Not applicable (ii) Not applicable (iii) Not applicable
b) (i) Not applicable (ii) Not applicable (iii) Not applicable
AnswerView source ↗
Answered
16 December 2003
Responded by
Minister representing the Minister for Housing and Works; Land Information
Response time
19 days
HOUSING AND WORKS
(a) (i) The Department of Housing and Works has in excess of 200 keys.
(ii) A procedure is in place to recover keys from exiting employees.
(iii) The current procedure has been in place since 1999.
(b) (i) The Department of Housing and Works has 1098 cards as at 9 December 2003.
(ii) A procedure is in place to recover cards from exiting employees.
(iii) The current procedure has been in place since 1999.
LAND INFORMATION
(i) (i-iii) Not applicable.
(b) (i) At time of responding, there were 750 cards issued to staff for the Department of Land Information (DLI) Midland building and 220 issued for the Mount Street Building (Valuation Services).
(ii) DLI's Human Resource Branch informs the Operations Coordination Centre of a staff member’s termination date. On the applicable day, the respective card’s access to the building is deactivated via the online security system. The physical return of the deactivated card is the responsibility of the respective staff member and his/her manager, in accordance with an internal “Property Return Checklist”.
DLI is presently reviewing existing practices.
(iii) These procedures were instituted in 1993.
STATE SUPPLY COMMISSION
a) (i) 18
(ii) The State Supply Commission is a quality endorsed agency and has a Management System in place for all of its operational and staff processes and procedures.
This is strictly adhered to by all staff members.
Accordingly, before a staff member permanently departs from the agency, a Staff Exit Form which contains a list of items including the return of security identifications and keys must be completed and signed off by the staff member and his/her Director/Manager and all property returned to the Manager, Business Services.
(iii) The above procedures were instituted in 1998.
b) (i) Not applicable
(ii) Not applicable
(iii) Not applicable
(a) (i) The Department of Housing and Works has in excess of 200 keys.
(ii) A procedure is in place to recover keys from exiting employees.
(iii) The current procedure has been in place since 1999.
(b) (i) The Department of Housing and Works has 1098 cards as at 9 December 2003.
(ii) A procedure is in place to recover cards from exiting employees.
(iii) The current procedure has been in place since 1999.
LAND INFORMATION
(i) (i-iii) Not applicable.
(b) (i) At time of responding, there were 750 cards issued to staff for the Department of Land Information (DLI) Midland building and 220 issued for the Mount Street Building (Valuation Services).
(ii) DLI's Human Resource Branch informs the Operations Coordination Centre of a staff member’s termination date. On the applicable day, the respective card’s access to the building is deactivated via the online security system. The physical return of the deactivated card is the responsibility of the respective staff member and his/her manager, in accordance with an internal “Property Return Checklist”.
DLI is presently reviewing existing practices.
(iii) These procedures were instituted in 1993.
STATE SUPPLY COMMISSION
a) (i) 18
(ii) The State Supply Commission is a quality endorsed agency and has a Management System in place for all of its operational and staff processes and procedures.
This is strictly adhered to by all staff members.
Accordingly, before a staff member permanently departs from the agency, a Staff Exit Form which contains a list of items including the return of security identifications and keys must be completed and signed off by the staff member and his/her Director/Manager and all property returned to the Manager, Business Services.
(iii) The above procedures were instituted in 1998.
b) (i) Not applicable
(ii) Not applicable
(iii) Not applicable
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