❓ A WA parliamentary question on notice requesting a breakdown of outstanding creditor payments for various agencies within the Planning and Infrastructure portfolio as of June 30, 2007. The responses detail the number of creditors and amounts outstanding across different timeframes, along with explanations for delays.
AnsweredQoN 2555Legislative Assembly
QuestionView source ↗
(a) what was the amount and number of creditors outstanding for less than or equal to 30 days as at 30 June 2007;
(b) what was the amount and number of creditors outstanding for less than or equal to 60 days as at 30 June 2007;
(c) what was the amount and number of creditors outstanding for less than or equal to 90 days as at 30 June 2007;
(d) what was the amount and number of creditors outstanding for less than or equal to 120 days as at 30 June 2007; and
(e) what was the amount and number of creditors outstanding more than 120 days as at 30 June 2007?
(b) what was the amount and number of creditors outstanding for less than or equal to 60 days as at 30 June 2007;
(c) what was the amount and number of creditors outstanding for less than or equal to 90 days as at 30 June 2007;
(d) what was the amount and number of creditors outstanding for less than or equal to 120 days as at 30 June 2007; and
(e) what was the amount and number of creditors outstanding more than 120 days as at 30 June 2007?
AnswerView source ↗
Answered
16 October 2007
Responded by
Minister for Planning and Infrastructure
Response time
63 days
I have been advised by the agencies as follows:
Broome Port Authority
(a) 64 creditors, invoices totalling $264355.06 64
(b) 8 creditors, invoices totalling $7240.99 8
(c) 1 creditor, invoices totalling $102105.40 1
(d) Nil
(e) Nil
The Broome Port Authority makes every effort to pay creditors within 30 days, however there are circumstances under which this is not possible. Examples, which are reflected in the figures provided below are:
Late Billing
Some creditors do not submit invoices for more than 30 days after the goods or services are supplied. The date recorded in the finance system is the date of the invoice (not the date the invoice is received) and therefore such invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
Accounts in dispute
Accounts are not approved for payment until any dispute is resolved.
Instalment Payments
Recorded in the finance system are some expense that are paid in instalments. The whole amount of the invoice is entered into the finance system even though the instalments payments are not currently due.
Land Corp and Armadale Redevelopment Authority
LandCorp
ARA
(a)
290 creditors totalling $3,159,094.76
18 creditors totalling $248,408.74
(b)
143 creditors totalling $1,427,183.60
6 creditors totalling $109,445.32
(c)
103 creditors totalling $990,576.76
7 creditors totalling $441,827.20
(d)
64 creditors totalling $809,835.81
7 creditor s totalling $4,575.48
(e)
85 creditors totalling $855,098.08
13 creditors totalling $441,827.20
Landcorp and the Armadale Redevelopment Authority (ARA) make every effort to pay creditors either in accordance with their own terms or within 30 days of the invoice date, however, there are circumstances under which this is not possible. Examples, which are reflected in the figures above, are;
Late Billing
All retention and some other invoices are required to go via a third party, for example to an engineer, prior to receipt at Landcorp or ARA. Quite often these invoices are backdated to a prior month. As a result, these invoices may have already exceeded their payment terms before Landcorp or ARA receives them.
Accounts in Dispute
Accounts are not approved for payment until any dispute is resolved.
General Hold-ups, Examples Include
· Invoices may e emailed directly to Project Manager or collected on site by the Project Manager rather than directly addressed to agency's finance section with subsequent delays recording these invoices
· Invoices contained incorrect contact details and required follow up.
· Invalid Tax invoices needed to be returned for replacement.
Department for Planning and Infrastructure (DPI)
(a) Amount: $1,396,116.75; Creditors: 189
(b) Amount: $243,824.91; Creditors: 19
(c) Amount: $9,291.80; Creditors: 5
(d) Amount: $19,725.62; Creditors: 3
(e) Amount: $1,000; Creditors: 1
The above statistics are based on data contained within DPI's Financial Management System. DPI's system records the date on the suppliers invoice and this is the base for determining payment time frames. Unfortunately this means that legitimate causes for delay such as, supplier delays in posting invoices, incorrectly addressed invoices, invoice disputes etc are not readily identified. To take account of these legitimate delays, changes to DPI financial Management System would be required. Anecdotal evidence suggests that many of the payments outside of the 30 day compliance are the result of legitimate delays. This aside DPI makes every effort to pay creditors within 30 days.
Western Australian Planning Commission (WAPC)
(a) 323 creditors, invoices totalling $3,111,795
(b) 25 creditors, invoices totalling $21,678
The date recorded in the finance system is the date of the invoice (not the date the invoice is received). For the majority of the creditors outstanding, the WAPC did not receive the invoice until June 2007 (within 30 days).
(c) 5 creditors, invoices totalling $5,505
(d) Nil
(e) 1 creditor, invoices totalling $582
Main Roads WA
(a) 996 creditors, invoices totalling $17,589,236.31
(b) 109 creditors, invoices totalling $149,029.91
(c) Nil
(d) Nil
(e) Nil
Main Roads makes every effort to pay creditors within 30 days, however there are circumstances under which this is not possible. Examples, which are reflected in the figures provided below are:
Late billing
Some creditors do not submit invoices for more than 30 days after the goods or services are supplied. The date recorded in the finance system is the date of the invoice (not the date the invoice is received) and therefore such invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
Accounts in dispute
Accounts are not approved for payment until any dispute is resolved.
Grant payments
Grant payments are not made until the Department is satisfied that any required milestones have been met. This can cause delays in payment.
Misdirected invoices
Payment can be delayed if invoices are incorrectly addressed.
Albany Port Authority
(a) 52 creditors, invoices totalling $250,318
(b) 2 creditors, invoices totalling $35,640
Some creditors do not submit invoices for more than 30 days after the goods or services are supplied. The date recorded in the finance system is the date of the invoice (not the date the invoice is received) and therefore such invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
(c) Nil
(d) Nil
(e) Nil
Fremantle Port Authority
(a) 212 creditors, invoices totalling $7,248,374
(b) Nil
(c) Nil
(d) Nil
(e) Nil
Midland Redevelopment Authority
(a) 2 creditors, invoices totalling $59
(b) 1 creditors, invoices totalling $990. A dispute with creditor has caused the delayed payment.
(c) Nil
(d) Nil
(e) 1 creditor, invoices totalling $24,631.44. Contractual performance dispute with creditor has caused the delayed payment.
Geraldton Port Authority
(a) 17 creditors, invoices totalling $390,391.97
(b) Nil
(c) 1 creditor, invoices totalling $4,185.68. This amount was in dispute with Patrick Ports. Accounts in dispute are not approved for payment until the dispute is resolved. This matter has since been resolved and account paid.
(d) Nil
(e) 8 creditors, invoices totalling $136,146.58 This is made up of 5 held for retention ($61,572.56) 3 accounts in dispute ($74,574.02). Retention amounts are agreed by both parties to be retained for a predetermined time to cover possible product defects etc. The 3 parties in dispute are as follows:-
· 3-D Marine Mapping - $24,200.00
· Main Roads Department - $47,646.58
· Toll Transitions - $ 2,727.44
Accounts in dispute are not approved for payment until the dispute is resolved.
East Perth Redevelopment Authority
(a) 35 creditors, invoices totalling $152,949.15
(b) Nil
(c) Nil
(d) Nil
(e) Nil
Subiaco Redevelopment Authority, Eastern Goldfields Transit Board
(a) Nil
(b) Nil
(c) Nil
(d) Nil
(e) Nil
Port Hedland Port Authority
(a) 90 creditors, invoices totalling $9,641,68.76
(b) 6 creditors, invoices totalling $27,140.62
(c) 2 creditors, invoices totalling $647.72
(d) 1 creditor, invoices totalling $397.00
(e) 1 creditor, invoices totalling $43.71
Port Hedland Port Authority had a total of 10 creditors with invoices outstanding past 30 days as at 30 June 2007. Of these, 7 creditor invoices were misdirected or misplaced within the purchasing and authorization process and therefore received and entered into the accounting system past the due date. 2 creditors were late in submitting their invoices, which therefore delayed the input and payment process. 2 invoices were in dispute as at 30 June 2007 and have now been resolved and subsequently paid.
Bunbury Port Authority
(a) 87 creditors, invoices totalling $872,032.43
(b) 2 creditors, invoices totalling $29,592.08
(c) 0 creditors
(d) 1 creditor, invoices totalling $2,337.50
(e) 0 creditors
In accordance with its Accounting Payable policy the Bunbury Port
Authority in most cases promptly pays invoices within 30 days of receipt of the invoice. This is why the majority of the outstanding invoices are less than 30 days (87 out of a total of 90).
Of the two invoices that were over 30 days but less than 60, one had to be requested from the supplier as they had not submitted their invoice and the other was a minor adjustment of $747.08 which required clarification before being paid on 11 July 2007. The invoice that was outstanding for 90-120 days, although dated 27 March 2007 was not received from the creditor until 28 June 2007 and was paid on 11 July2007.
Dampier Port Authority
(a) 54 creditors, invoices totalling $592,140
(b) 6 creditors, invoices totalling $68,647
(c) 2 creditors, invoices totalling $19,606
(d) Nil
(e) 4 creditors, invoices totalling $95,977
The Dampier Port Authority makes every effort to pay creditors within 30 days however there are circumstances under which this is not possible.
Late Billing (b)
- Some of our creditors do not submit invoices for more than 30 days after goods or services have been supplied. The date recorded in the finance system is the date of the invoice - not the date the invoice is received. Therefore these invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
Accounts in Dispute and Works not yet Performed (e)
- These accounts are not approved for payment until the dispute has been resolved.
Esperance Port Authority
(a) 129 creditors, invoices totalling $2,593,083
(b)1 creditor, invoices totalling $ 351
(c) Nil
(d) Nil
(e) Nil
Late billing
Some creditors do not submit invoices for more than 30 days after the goods or services are supplied. The date recorded in the finance system is the date of the invoice (not the date the invoice is received) and therefore such invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
Public Transport Authority
(a) 171 Creditors, invoices totalling $1,963,000
(b) 15 Creditors, invoices totalling $106,000
(c) 7 Creditors, invoices totalling $25,000
(d) 4 Creditors, invoices totalling $323,000
(e) 4 Creditors, invoices totalling $8,000
The Public Transport Authority makes every effort to pay creditors within 30 days, however, for the following reasons this is not always possible.
Late billing
Some creditors do not submit invoices for more than 30 days after the goods or services are supplied. The date recorded in the finance system is the date of the invoice (not the date the invoice is received) and therefore such invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
Accounts in dispute
Accounts are not approved for payment until any dispute is resolved.
Misdirected invoices
Payment can be delayed if invoices are incorrectly addressed or sent to the wrong department.
Invoices without Purchase Orders Numbers
When the supplier omits the purchase order number, the invoice is usually sent back to the supplier. When returned the invoice may still have the original date on it.
Lost invoices
Some invoices are lost in the mail, a duplicate copy is requested from the supplier and the copy of invoice will have the original date, which usually will be already outstanding for more than 30 days.
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Broome Port Authority
(a) 64 creditors, invoices totalling $264355.06 64
(b) 8 creditors, invoices totalling $7240.99 8
(c) 1 creditor, invoices totalling $102105.40 1
(d) Nil
(e) Nil
The Broome Port Authority makes every effort to pay creditors within 30 days, however there are circumstances under which this is not possible. Examples, which are reflected in the figures provided below are:
Late Billing
Some creditors do not submit invoices for more than 30 days after the goods or services are supplied. The date recorded in the finance system is the date of the invoice (not the date the invoice is received) and therefore such invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
Accounts in dispute
Accounts are not approved for payment until any dispute is resolved.
Instalment Payments
Recorded in the finance system are some expense that are paid in instalments. The whole amount of the invoice is entered into the finance system even though the instalments payments are not currently due.
Land Corp and Armadale Redevelopment Authority
LandCorp
ARA
(a)
290 creditors totalling $3,159,094.76
18 creditors totalling $248,408.74
(b)
143 creditors totalling $1,427,183.60
6 creditors totalling $109,445.32
(c)
103 creditors totalling $990,576.76
7 creditors totalling $441,827.20
(d)
64 creditors totalling $809,835.81
7 creditor s totalling $4,575.48
(e)
85 creditors totalling $855,098.08
13 creditors totalling $441,827.20
Landcorp and the Armadale Redevelopment Authority (ARA) make every effort to pay creditors either in accordance with their own terms or within 30 days of the invoice date, however, there are circumstances under which this is not possible. Examples, which are reflected in the figures above, are;
Late Billing
All retention and some other invoices are required to go via a third party, for example to an engineer, prior to receipt at Landcorp or ARA. Quite often these invoices are backdated to a prior month. As a result, these invoices may have already exceeded their payment terms before Landcorp or ARA receives them.
Accounts in Dispute
Accounts are not approved for payment until any dispute is resolved.
General Hold-ups, Examples Include
· Invoices may e emailed directly to Project Manager or collected on site by the Project Manager rather than directly addressed to agency's finance section with subsequent delays recording these invoices
· Invoices contained incorrect contact details and required follow up.
· Invalid Tax invoices needed to be returned for replacement.
Department for Planning and Infrastructure (DPI)
(a) Amount: $1,396,116.75; Creditors: 189
(b) Amount: $243,824.91; Creditors: 19
(c) Amount: $9,291.80; Creditors: 5
(d) Amount: $19,725.62; Creditors: 3
(e) Amount: $1,000; Creditors: 1
The above statistics are based on data contained within DPI's Financial Management System. DPI's system records the date on the suppliers invoice and this is the base for determining payment time frames. Unfortunately this means that legitimate causes for delay such as, supplier delays in posting invoices, incorrectly addressed invoices, invoice disputes etc are not readily identified. To take account of these legitimate delays, changes to DPI financial Management System would be required. Anecdotal evidence suggests that many of the payments outside of the 30 day compliance are the result of legitimate delays. This aside DPI makes every effort to pay creditors within 30 days.
Western Australian Planning Commission (WAPC)
(a) 323 creditors, invoices totalling $3,111,795
(b) 25 creditors, invoices totalling $21,678
The date recorded in the finance system is the date of the invoice (not the date the invoice is received). For the majority of the creditors outstanding, the WAPC did not receive the invoice until June 2007 (within 30 days).
(c) 5 creditors, invoices totalling $5,505
(d) Nil
(e) 1 creditor, invoices totalling $582
Main Roads WA
(a) 996 creditors, invoices totalling $17,589,236.31
(b) 109 creditors, invoices totalling $149,029.91
(c) Nil
(d) Nil
(e) Nil
Main Roads makes every effort to pay creditors within 30 days, however there are circumstances under which this is not possible. Examples, which are reflected in the figures provided below are:
Late billing
Some creditors do not submit invoices for more than 30 days after the goods or services are supplied. The date recorded in the finance system is the date of the invoice (not the date the invoice is received) and therefore such invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
Accounts in dispute
Accounts are not approved for payment until any dispute is resolved.
Grant payments
Grant payments are not made until the Department is satisfied that any required milestones have been met. This can cause delays in payment.
Misdirected invoices
Payment can be delayed if invoices are incorrectly addressed.
Albany Port Authority
(a) 52 creditors, invoices totalling $250,318
(b) 2 creditors, invoices totalling $35,640
Some creditors do not submit invoices for more than 30 days after the goods or services are supplied. The date recorded in the finance system is the date of the invoice (not the date the invoice is received) and therefore such invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
(c) Nil
(d) Nil
(e) Nil
Fremantle Port Authority
(a) 212 creditors, invoices totalling $7,248,374
(b) Nil
(c) Nil
(d) Nil
(e) Nil
Midland Redevelopment Authority
(a) 2 creditors, invoices totalling $59
(b) 1 creditors, invoices totalling $990. A dispute with creditor has caused the delayed payment.
(c) Nil
(d) Nil
(e) 1 creditor, invoices totalling $24,631.44. Contractual performance dispute with creditor has caused the delayed payment.
Geraldton Port Authority
(a) 17 creditors, invoices totalling $390,391.97
(b) Nil
(c) 1 creditor, invoices totalling $4,185.68. This amount was in dispute with Patrick Ports. Accounts in dispute are not approved for payment until the dispute is resolved. This matter has since been resolved and account paid.
(d) Nil
(e) 8 creditors, invoices totalling $136,146.58 This is made up of 5 held for retention ($61,572.56) 3 accounts in dispute ($74,574.02). Retention amounts are agreed by both parties to be retained for a predetermined time to cover possible product defects etc. The 3 parties in dispute are as follows:-
· 3-D Marine Mapping - $24,200.00
· Main Roads Department - $47,646.58
· Toll Transitions - $ 2,727.44
Accounts in dispute are not approved for payment until the dispute is resolved.
East Perth Redevelopment Authority
(a) 35 creditors, invoices totalling $152,949.15
(b) Nil
(c) Nil
(d) Nil
(e) Nil
Subiaco Redevelopment Authority, Eastern Goldfields Transit Board
(a) Nil
(b) Nil
(c) Nil
(d) Nil
(e) Nil
Port Hedland Port Authority
(a) 90 creditors, invoices totalling $9,641,68.76
(b) 6 creditors, invoices totalling $27,140.62
(c) 2 creditors, invoices totalling $647.72
(d) 1 creditor, invoices totalling $397.00
(e) 1 creditor, invoices totalling $43.71
Port Hedland Port Authority had a total of 10 creditors with invoices outstanding past 30 days as at 30 June 2007. Of these, 7 creditor invoices were misdirected or misplaced within the purchasing and authorization process and therefore received and entered into the accounting system past the due date. 2 creditors were late in submitting their invoices, which therefore delayed the input and payment process. 2 invoices were in dispute as at 30 June 2007 and have now been resolved and subsequently paid.
Bunbury Port Authority
(a) 87 creditors, invoices totalling $872,032.43
(b) 2 creditors, invoices totalling $29,592.08
(c) 0 creditors
(d) 1 creditor, invoices totalling $2,337.50
(e) 0 creditors
In accordance with its Accounting Payable policy the Bunbury Port
Authority in most cases promptly pays invoices within 30 days of receipt of the invoice. This is why the majority of the outstanding invoices are less than 30 days (87 out of a total of 90).
Of the two invoices that were over 30 days but less than 60, one had to be requested from the supplier as they had not submitted their invoice and the other was a minor adjustment of $747.08 which required clarification before being paid on 11 July 2007. The invoice that was outstanding for 90-120 days, although dated 27 March 2007 was not received from the creditor until 28 June 2007 and was paid on 11 July2007.
Dampier Port Authority
(a) 54 creditors, invoices totalling $592,140
(b) 6 creditors, invoices totalling $68,647
(c) 2 creditors, invoices totalling $19,606
(d) Nil
(e) 4 creditors, invoices totalling $95,977
The Dampier Port Authority makes every effort to pay creditors within 30 days however there are circumstances under which this is not possible.
Late Billing (b)
- Some of our creditors do not submit invoices for more than 30 days after goods or services have been supplied. The date recorded in the finance system is the date of the invoice - not the date the invoice is received. Therefore these invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
Accounts in Dispute and Works not yet Performed (e)
- These accounts are not approved for payment until the dispute has been resolved.
Esperance Port Authority
(a) 129 creditors, invoices totalling $2,593,083
(b)1 creditor, invoices totalling $ 351
(c) Nil
(d) Nil
(e) Nil
Late billing
Some creditors do not submit invoices for more than 30 days after the goods or services are supplied. The date recorded in the finance system is the date of the invoice (not the date the invoice is received) and therefore such invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
Public Transport Authority
(a) 171 Creditors, invoices totalling $1,963,000
(b) 15 Creditors, invoices totalling $106,000
(c) 7 Creditors, invoices totalling $25,000
(d) 4 Creditors, invoices totalling $323,000
(e) 4 Creditors, invoices totalling $8,000
The Public Transport Authority makes every effort to pay creditors within 30 days, however, for the following reasons this is not always possible.
Late billing
Some creditors do not submit invoices for more than 30 days after the goods or services are supplied. The date recorded in the finance system is the date of the invoice (not the date the invoice is received) and therefore such invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
Accounts in dispute
Accounts are not approved for payment until any dispute is resolved.
Misdirected invoices
Payment can be delayed if invoices are incorrectly addressed or sent to the wrong department.
Invoices without Purchase Orders Numbers
When the supplier omits the purchase order number, the invoice is usually sent back to the supplier. When returned the invoice may still have the original date on it.
Lost invoices
Some invoices are lost in the mail, a duplicate copy is requested from the supplier and the copy of invoice will have the original date, which usually will be already outstanding for more than 30 days.
Notice: This document is created or edited using unregistered or evaluation copy of rtLib valid for testing or development purposes only. To use it for productive or any other purposes please register it. You may purchase the license on
http://www.rtlib.com
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