❓ Question on Notice regarding the cost of records management and archiving services for government agencies within the Commerce and Industrial Relations portfolio, and the process for accessing records held offsite. The answer provides cost breakdowns for several agencies and outlines access procedures.
AnsweredQoN 1349Legislative Council
QuestionView source ↗
I
refer to records management and archiving, and I ask: (a) for
each of the last five financial years finishing 2016-17, for each Government
agency within the Minister’s portfolio, could the Minister please provide the
cost of records archiving services including: (i) collection; (ii) storage; (iii) retrieval; and (iv) destruction; (b) for each of the last five financial years,
finishing 2016-17, for each Government agency within the Minister’s portfolio,
could the Minister please provide the cost of records management consultancy
services provided by: (i) the
State Records Office; and (ii) private consultants and/or consultancy
businesses; and (c) for
each Government agency reporting to the Minister, could the Minister please
explain the process by which records held offsite by third-party private
companies can be searched and accessed by: (i) members of the agency; (ii) members of other Government agencies; (iii) members of academia; and (iv) members of the public?
refer to records management and archiving, and I ask: (a) for
each of the last five financial years finishing 2016-17, for each Government
agency within the Minister’s portfolio, could the Minister please provide the
cost of records archiving services including: (i) collection; (ii) storage; (iii) retrieval; and (iv) destruction; (b) for each of the last five financial years,
finishing 2016-17, for each Government agency within the Minister’s portfolio,
could the Minister please provide the cost of records management consultancy
services provided by: (i) the
State Records Office; and (ii) private consultants and/or consultancy
businesses; and (c) for
each Government agency reporting to the Minister, could the Minister please
explain the process by which records held offsite by third-party private
companies can be searched and accessed by: (i) members of the agency; (ii) members of other Government agencies; (iii) members of academia; and (iv) members of the public?
AnswerView source ↗
Answered
21 August 2018
Responded by
Minister for Regional Development representing the Minister for Commerce and Industrial Relations
Response time
9 days
WA Industrial Relations Commission:
(a) – (b) See tabled paper no.
(c)
(i) Members of the agency can search for records using the Department's Electronic Document Records Management System (EDRMS). Those records held off-site by third party private companies can be recalled via the Department's Records staff, using the third-party company's online portal.
(ii) The Department's records database is not available to other government agencies or to the public. However information can be requested by members of other Government agencies or the public and the Department's Records staff can recall (if appropriate) those off-site records held by a third-party private company.
(iii) As above.
(iv) As above.
WorkCover WA:
(a)
2012 – 2013
2013-2014
2014-2015
2015-2016
2016-2017
(i)
Collection:
$3 212
$3 749
$1 818
$2 025
$1 542
(ii)
Storage
$28 867
$34 557
$29 192
$26 203
$20 910
(iii)
Retrieval
$6 329
$3 698
$2 799
$2 932
$8 580
(iv)
Destruction
NIL
$145
$12
$19
$44
(b) (i) Nil
(ii)
2012 – 2013
2013-2014
2014-2015
2015-2016
2016-2017
Nil
$60 600
$27 338
Nil
Nil
(c) (i) Request via the agency’s Records Team and subject to file and security restrictions
(ii) Application via Freedom of Information Request or Summons/Subpoena
(iii) Application via Freedom of Information Request or Summons/Subpoena
(iv) Application via Freedom of Information Request or Summons/Subpoena
Construction Industry Long Service Leave Payments Board (MyLeave):
(a)
2012 – 2013
2013-2014
2014-2015
2015-2016
2016-2017
(i)-(iv)
$16 182
$21 107
$16 699
$23 360
$19 134
(b) (i) Nil
(ii)
2012 – 2013
2013-2014
2014-2015
2015-2016
2016-2017
$6 210
$1 793
$4 389
Nil
Nil
(c)
(i) Agency accesses records via an online portal. Records stored with contractors barcode and agency box number.
(ii) - (iv) Other party access via formal request to agency.
(a) – (b) See tabled paper no.
(c)
(i) Members of the agency can search for records using the Department's Electronic Document Records Management System (EDRMS). Those records held off-site by third party private companies can be recalled via the Department's Records staff, using the third-party company's online portal.
(ii) The Department's records database is not available to other government agencies or to the public. However information can be requested by members of other Government agencies or the public and the Department's Records staff can recall (if appropriate) those off-site records held by a third-party private company.
(iii) As above.
(iv) As above.
WorkCover WA:
(a)
2012 – 2013
2013-2014
2014-2015
2015-2016
2016-2017
(i)
Collection:
$3 212
$3 749
$1 818
$2 025
$1 542
(ii)
Storage
$28 867
$34 557
$29 192
$26 203
$20 910
(iii)
Retrieval
$6 329
$3 698
$2 799
$2 932
$8 580
(iv)
Destruction
NIL
$145
$12
$19
$44
(b) (i) Nil
(ii)
2012 – 2013
2013-2014
2014-2015
2015-2016
2016-2017
Nil
$60 600
$27 338
Nil
Nil
(c) (i) Request via the agency’s Records Team and subject to file and security restrictions
(ii) Application via Freedom of Information Request or Summons/Subpoena
(iii) Application via Freedom of Information Request or Summons/Subpoena
(iv) Application via Freedom of Information Request or Summons/Subpoena
Construction Industry Long Service Leave Payments Board (MyLeave):
(a)
2012 – 2013
2013-2014
2014-2015
2015-2016
2016-2017
(i)-(iv)
$16 182
$21 107
$16 699
$23 360
$19 134
(b) (i) Nil
(ii)
2012 – 2013
2013-2014
2014-2015
2015-2016
2016-2017
$6 210
$1 793
$4 389
Nil
Nil
(c)
(i) Agency accesses records via an online portal. Records stored with contractors barcode and agency box number.
(ii) - (iv) Other party access via formal request to agency.
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