A WA parliamentary question seeks clarification on record-keeping practices related to the Gordon Inquiry, specifically regarding scope notes, record dispositions, and the involvement of the Department of Premier and Cabinet in revising the records schedule.

AnsweredQoN 1700Legislative Council
Asked
12 December 2003
Portfolio
Arts

QuestionView source ↗

I refer the minister to her answer to question without notice 1550. (1) Will the minister clarify the phrase “explicit scope notes” and what precisely did the State Records Commission seek in its request? (2) Will the minister clarify what is meant by the phrase “dispositions applied to certain records”? (3) What are the “certain records” referred to in the minister’s answer? (4) Why is the Department of the Premier and Cabinet revising the schedule since it was the Gordon inquiry committee that set the record, and will the committee members be involved in the revision? (5) Will the minister explain why the State Records Commission has not completed its review of the Gordon committee’s records plan almost 18 months after the inquiry? Hon LJILJANNA RAVLICH

AnswerView source ↗

I thank the member for some notice of this question. (1) The phrase “explicit scope notes” in this context means further information that describes the documentation contained in the records. The purpose of this was to ensure that the commission understood the nature of the records to facilitate approval of the record-keeping plan. (2) The term “disposition” refers to the disposal sentence applied to categories of records within the retention and disposal schedule, which forms part of the record-keeping plan. A disposal sentence may allow for records to be either archived permanently with the State Records Office or destroyed after a set period. Some financial or personnel records might fall into the latter category. No records have been destroyed to date. (3) The specific records for which the State Records Commission requested clarification relate to categories of research, transcripts and submissions of evidence. (4) At the completion of the Gordon inquiry, all records were forwarded to the Department of the Premier and Cabinet. I understand that the department intends to involve members of the former inquiry in this process. (5) I understand that the Department of the Premier and Cabinet scheduled this project as part of the planned approach to record-keeping processes applied to records it accepts from other agencies; for example, royal commissions and inquiries. The State Records Commission will be able to complete its review once the plan is resubmitted.
(1) Will the minister clarify the phrase “explicit scope notes” and what precisely did the State Records Commission seek in its request? (2) Will the minister clarify what is meant by the phrase “dispositions applied to certain records”? (3) What are the “certain records” referred to in the minister’s answer? (4) Why is the Department of the Premier and Cabinet revising the schedule since it was the Gordon inquiry committee that set the record, and will the committee members be involved in the revision? (5) Will the minister explain why the State Records Commission has not completed its review of the Gordon committee’s records plan almost 18 months after the inquiry? Hon LJILJANNA RAVLICH replied: I thank the member for some notice of this question. (1) The phrase “explicit scope notes” in this context means further information that describes the documentation contained in the records. The purpose of this was to ensure that the commission understood the nature of the records to facilitate approval of the record-keeping plan. (2) The term “disposition” refers to the disposal sentence applied to categories of records within the retention and disposal schedule, which forms part of the record-keeping plan. A disposal sentence may allow for records to be either archived permanently with the State Records Office or destroyed after a set period. Some financial or personnel records might fall into the latter category. No records have been destroyed to date. (3) The specific records for which the State Records Commission requested clarification relate to categories of research, transcripts and submissions of evidence. (4) At the completion of the Gordon inquiry, all records were forwarded to the Department of the Premier and Cabinet. I understand that the department intends to involve members of the former inquiry in this process. (5) I understand that the Department of the Premier and Cabinet scheduled this project as part of the planned approach to record-keeping processes applied to records it accepts from other agencies; for example, royal commissions and inquiries. The State Records Commission will be able to complete its review once the plan is resubmitted.
(2) Will the minister clarify what is meant by the phrase “dispositions applied to certain records”? (3) What are the “certain records” referred to in the minister’s answer? (4) Why is the Department of the Premier and Cabinet revising the schedule since it was the Gordon inquiry committee that set the record, and will the committee members be involved in the revision? (5) Will the minister explain why the State Records Commission has not completed its review of the Gordon committee’s records plan almost 18 months after the inquiry? Hon LJILJANNA RAVLICH replied: I thank the member for some notice of this question. (1) The phrase “explicit scope notes” in this context means further information that describes the documentation contained in the records. The purpose of this was to ensure that the commission understood the nature of the records to facilitate approval of the record-keeping plan. (2) The term “disposition” refers to the disposal sentence applied to categories of records within the retention and disposal schedule, which forms part of the record-keeping plan. A disposal sentence may allow for records to be either archived permanently with the State Records Office or destroyed after a set period. Some financial or personnel records might fall into the latter category. No records have been destroyed to date. (3) The specific records for which the State Records Commission requested clarification relate to categories of research, transcripts and submissions of evidence. (4) At the completion of the Gordon inquiry, all records were forwarded to the Department of the Premier and Cabinet. I understand that the department intends to involve members of the former inquiry in this process. (5) I understand that the Department of the Premier and Cabinet scheduled this project as part of the planned approach to record-keeping processes applied to records it accepts from other agencies; for example, royal commissions and inquiries. The State Records Commission will be able to complete its review once the plan is resubmitted.
(3) What are the “certain records” referred to in the minister’s answer? (4) Why is the Department of the Premier and Cabinet revising the schedule since it was the Gordon inquiry committee that set the record, and will the committee members be involved in the revision? (5) Will the minister explain why the State Records Commission has not completed its review of the Gordon committee’s records plan almost 18 months after the inquiry? Hon LJILJANNA RAVLICH replied: I thank the member for some notice of this question. (1) The phrase “explicit scope notes” in this context means further information that describes the documentation contained in the records. The purpose of this was to ensure that the commission understood the nature of the records to facilitate approval of the record-keeping plan. (2) The term “disposition” refers to the disposal sentence applied to categories of records within the retention and disposal schedule, which forms part of the record-keeping plan. A disposal sentence may allow for records to be either archived permanently with the State Records Office or destroyed after a set period. Some financial or personnel records might fall into the latter category. No records have been destroyed to date. (3) The specific records for which the State Records Commission requested clarification relate to categories of research, transcripts and submissions of evidence. (4) At the completion of the Gordon inquiry, all records were forwarded to the Department of the Premier and Cabinet. I understand that the department intends to involve members of the former inquiry in this process. (5) I understand that the Department of the Premier and Cabinet scheduled this project as part of the planned approach to record-keeping processes applied to records it accepts from other agencies; for example, royal commissions and inquiries. The State Records Commission will be able to complete its review once the plan is resubmitted.
(4) Why is the Department of the Premier and Cabinet revising the schedule since it was the Gordon inquiry committee that set the record, and will the committee members be involved in the revision? (5) Will the minister explain why the State Records Commission has not completed its review of the Gordon committee’s records plan almost 18 months after the inquiry? Hon LJILJANNA RAVLICH replied: I thank the member for some notice of this question. (1) The phrase “explicit scope notes” in this context means further information that describes the documentation contained in the records. The purpose of this was to ensure that the commission understood the nature of the records to facilitate approval of the record-keeping plan. (2) The term “disposition” refers to the disposal sentence applied to categories of records within the retention and disposal schedule, which forms part of the record-keeping plan. A disposal sentence may allow for records to be either archived permanently with the State Records Office or destroyed after a set period. Some financial or personnel records might fall into the latter category. No records have been destroyed to date. (3) The specific records for which the State Records Commission requested clarification relate to categories of research, transcripts and submissions of evidence. (4) At the completion of the Gordon inquiry, all records were forwarded to the Department of the Premier and Cabinet. I understand that the department intends to involve members of the former inquiry in this process. (5) I understand that the Department of the Premier and Cabinet scheduled this project as part of the planned approach to record-keeping processes applied to records it accepts from other agencies; for example, royal commissions and inquiries. The State Records Commission will be able to complete its review once the plan is resubmitted.
(5) Will the minister explain why the State Records Commission has not completed its review of the Gordon committee’s records plan almost 18 months after the inquiry? Hon LJILJANNA RAVLICH replied: I thank the member for some notice of this question. (1) The phrase “explicit scope notes” in this context means further information that describes the documentation contained in the records. The purpose of this was to ensure that the commission understood the nature of the records to facilitate approval of the record-keeping plan. (2) The term “disposition” refers to the disposal sentence applied to categories of records within the retention and disposal schedule, which forms part of the record-keeping plan. A disposal sentence may allow for records to be either archived permanently with the State Records Office or destroyed after a set period. Some financial or personnel records might fall into the latter category. No records have been destroyed to date. (3) The specific records for which the State Records Commission requested clarification relate to categories of research, transcripts and submissions of evidence. (4) At the completion of the Gordon inquiry, all records were forwarded to the Department of the Premier and Cabinet. I understand that the department intends to involve members of the former inquiry in this process. (5) I understand that the Department of the Premier and Cabinet scheduled this project as part of the planned approach to record-keeping processes applied to records it accepts from other agencies; for example, royal commissions and inquiries. The State Records Commission will be able to complete its review once the plan is resubmitted.
Hon LJILJANNA RAVLICH replied: I thank the member for some notice of this question. (1) The phrase “explicit scope notes” in this context means further information that describes the documentation contained in the records. The purpose of this was to ensure that the commission understood the nature of the records to facilitate approval of the record-keeping plan. (2) The term “disposition” refers to the disposal sentence applied to categories of records within the retention and disposal schedule, which forms part of the record-keeping plan. A disposal sentence may allow for records to be either archived permanently with the State Records Office or destroyed after a set period. Some financial or personnel records might fall into the latter category. No records have been destroyed to date. (3) The specific records for which the State Records Commission requested clarification relate to categories of research, transcripts and submissions of evidence. (4) At the completion of the Gordon inquiry, all records were forwarded to the Department of the Premier and Cabinet. I understand that the department intends to involve members of the former inquiry in this process. (5) I understand that the Department of the Premier and Cabinet scheduled this project as part of the planned approach to record-keeping processes applied to records it accepts from other agencies; for example, royal commissions and inquiries. The State Records Commission will be able to complete its review once the plan is resubmitted.
I thank the member for some notice of this question. (1) The phrase “explicit scope notes” in this context means further information that describes the documentation contained in the records. The purpose of this was to ensure that the commission understood the nature of the records to facilitate approval of the record-keeping plan. (2) The term “disposition” refers to the disposal sentence applied to categories of records within the retention and disposal schedule, which forms part of the record-keeping plan. A disposal sentence may allow for records to be either archived permanently with the State Records Office or destroyed after a set period. Some financial or personnel records might fall into the latter category. No records have been destroyed to date. (3) The specific records for which the State Records Commission requested clarification relate to categories of research, transcripts and submissions of evidence. (4) At the completion of the Gordon inquiry, all records were forwarded to the Department of the Premier and Cabinet. I understand that the department intends to involve members of the former inquiry in this process. (5) I understand that the Department of the Premier and Cabinet scheduled this project as part of the planned approach to record-keeping processes applied to records it accepts from other agencies; for example, royal commissions and inquiries. The State Records Commission will be able to complete its review once the plan is resubmitted.
(1) The phrase “explicit scope notes” in this context means further information that describes the documentation contained in the records. The purpose of this was to ensure that the commission understood the nature of the records to facilitate approval of the record-keeping plan. (2) The term “disposition” refers to the disposal sentence applied to categories of records within the retention and disposal schedule, which forms part of the record-keeping plan. A disposal sentence may allow for records to be either archived permanently with the State Records Office or destroyed after a set period. Some financial or personnel records might fall into the latter category. No records have been destroyed to date. (3) The specific records for which the State Records Commission requested clarification relate to categories of research, transcripts and submissions of evidence. (4) At the completion of the Gordon inquiry, all records were forwarded to the Department of the Premier and Cabinet. I understand that the department intends to involve members of the former inquiry in this process. (5) I understand that the Department of the Premier and Cabinet scheduled this project as part of the planned approach to record-keeping processes applied to records it accepts from other agencies; for example, royal commissions and inquiries. The State Records Commission will be able to complete its review once the plan is resubmitted.
(2) The term “disposition” refers to the disposal sentence applied to categories of records within the retention and disposal schedule, which forms part of the record-keeping plan. A disposal sentence may allow for records to be either archived permanently with the State Records Office or destroyed after a set period. Some financial or personnel records might fall into the latter category. No records have been destroyed to date. (3) The specific records for which the State Records Commission requested clarification relate to categories of research, transcripts and submissions of evidence. (4) At the completion of the Gordon inquiry, all records were forwarded to the Department of the Premier and Cabinet. I understand that the department intends to involve members of the former inquiry in this process. (5) I understand that the Department of the Premier and Cabinet scheduled this project as part of the planned approach to record-keeping processes applied to records it accepts from other agencies; for example, royal commissions and inquiries. The State Records Commission will be able to complete its review once the plan is resubmitted.
(3) The specific records for which the State Records Commission requested clarification relate to categories of research, transcripts and submissions of evidence. (4) At the completion of the Gordon inquiry, all records were forwarded to the Department of the Premier and Cabinet. I understand that the department intends to involve members of the former inquiry in this process. (5) I understand that the Department of the Premier and Cabinet scheduled this project as part of the planned approach to record-keeping processes applied to records it accepts from other agencies; for example, royal commissions and inquiries. The State Records Commission will be able to complete its review once the plan is resubmitted.
(4) At the completion of the Gordon inquiry, all records were forwarded to the Department of the Premier and Cabinet. I understand that the department intends to involve members of the former inquiry in this process. (5) I understand that the Department of the Premier and Cabinet scheduled this project as part of the planned approach to record-keeping processes applied to records it accepts from other agencies; for example, royal commissions and inquiries. The State Records Commission will be able to complete its review once the plan is resubmitted.
(5) I understand that the Department of the Premier and Cabinet scheduled this project as part of the planned approach to record-keeping processes applied to records it accepts from other agencies; for example, royal commissions and inquiries. The State Records Commission will be able to complete its review once the plan is resubmitted.

Explore WA Government Data

Search the full archive in the free dashboard, or query programmatically via API.

Explore more