A WA parliamentary question on notice reveals that one notebook was stolen from the Attorney General's Department in the six months to December 2006. The department has since implemented stricter asset management processes.

AnsweredQoN 4611Legislative Council
Asked
20 March 2007
Portfolio
Attorney General

QuestionView source ↗

For each Department and Agency under the Attorney General’s control, including the Attorney General’s office -
(1) How many laptop, notebook and palm computers have been reported lost or stolen for the six months to 31 December 2006?
(2) What was the total value of the computers that were lost or stolen?
(3) Did any of these computers contain information that could be regarded as sensitive?
(4) What steps have been taken to ensure that any commercial or sensitive information was not compromised?
(5) Was the loss or theft of any of these computers reported to the police?
(6) If yes to (5), when were these reports made?
(7) Of those reported, what has been the outcome?
(8) If any were not reported to the police, why not?
(9) What steps, if any, have been put into place with a view to eliminating, or at least reducing, these losses?
(10) When were these steps put into place?

AnswerView source ↗

Answered
1 May 2007
Responded by
Minister for Child Protection representing the Attorney General
Response time
42 days
DEPARTMENT OF THE ATTORNEY GENERAL (1) One notebook was stolen. (2) $2,000 excluding GST. (3) No. (4) All Department notebooks have been configured with a special encrypted folder. All users of notebooks are required to use the encrypted folder for their work. Information in the encrypted folder is protected from unauthorised access and is automatically backed up into the Department's main computer network when the notebook is connected to the network. (5) Yes. (6) Police report was made on 14 November 2006. (7) The items reported have not been recovered. (8) Not applicable. (9) The Department requires all stolen and lost laptop, notebooks or palm computers to be reported to the Police. The Department has amended its asset management process by requiring the person reporting the incident to sign a statutory declaration outlining facts surrounding the loss or theft of the laptop, notebook or palm computer and for managers to consider the degree of staff negligence involved in the loss of the item. Where it is determined an individual was negligent, disciplinary action may proceed. (10) Completion of statutory declarations and consideration of any negligence involved in the loss was introduced in December 2006. · DIRECTOR OF PUBLIC PROSECUTIONS · EQUAL OPPORTUNITY COMMISSION · LAW REFORM COMMISSION · LEGAL AID WA · OFFICE OF THE INFORMATION COMMISSIONER · SOLICITOR GENERAL (1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
(1) One notebook was stolen. (2) $2,000 excluding GST. (3) No. (4) All Department notebooks have been configured with a special encrypted folder. All users of notebooks are required to use the encrypted folder for their work. Information in the encrypted folder is protected from unauthorised access and is automatically backed up into the Department's main computer network when the notebook is connected to the network. (5) Yes. (6) Police report was made on 14 November 2006. (7) The items reported have not been recovered. (8) Not applicable. (9) The Department requires all stolen and lost laptop, notebooks or palm computers to be reported to the Police. The Department has amended its asset management process by requiring the person reporting the incident to sign a statutory declaration outlining facts surrounding the loss or theft of the laptop, notebook or palm computer and for managers to consider the degree of staff negligence involved in the loss of the item. Where it is determined an individual was negligent, disciplinary action may proceed. (10) Completion of statutory declarations and consideration of any negligence involved in the loss was introduced in December 2006. · DIRECTOR OF PUBLIC PROSECUTIONS · EQUAL OPPORTUNITY COMMISSION · LAW REFORM COMMISSION · LEGAL AID WA · OFFICE OF THE INFORMATION COMMISSIONER · SOLICITOR GENERAL (1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
(2) $2,000 excluding GST. (3) No. (4) All Department notebooks have been configured with a special encrypted folder. All users of notebooks are required to use the encrypted folder for their work. Information in the encrypted folder is protected from unauthorised access and is automatically backed up into the Department's main computer network when the notebook is connected to the network. (5) Yes. (6) Police report was made on 14 November 2006. (7) The items reported have not been recovered. (8) Not applicable. (9) The Department requires all stolen and lost laptop, notebooks or palm computers to be reported to the Police. The Department has amended its asset management process by requiring the person reporting the incident to sign a statutory declaration outlining facts surrounding the loss or theft of the laptop, notebook or palm computer and for managers to consider the degree of staff negligence involved in the loss of the item. Where it is determined an individual was negligent, disciplinary action may proceed. (10) Completion of statutory declarations and consideration of any negligence involved in the loss was introduced in December 2006. · DIRECTOR OF PUBLIC PROSECUTIONS · EQUAL OPPORTUNITY COMMISSION · LAW REFORM COMMISSION · LEGAL AID WA · OFFICE OF THE INFORMATION COMMISSIONER · SOLICITOR GENERAL (1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
(3) No. (4) All Department notebooks have been configured with a special encrypted folder. All users of notebooks are required to use the encrypted folder for their work. Information in the encrypted folder is protected from unauthorised access and is automatically backed up into the Department's main computer network when the notebook is connected to the network. (5) Yes. (6) Police report was made on 14 November 2006. (7) The items reported have not been recovered. (8) Not applicable. (9) The Department requires all stolen and lost laptop, notebooks or palm computers to be reported to the Police. The Department has amended its asset management process by requiring the person reporting the incident to sign a statutory declaration outlining facts surrounding the loss or theft of the laptop, notebook or palm computer and for managers to consider the degree of staff negligence involved in the loss of the item. Where it is determined an individual was negligent, disciplinary action may proceed. (10) Completion of statutory declarations and consideration of any negligence involved in the loss was introduced in December 2006. · DIRECTOR OF PUBLIC PROSECUTIONS · EQUAL OPPORTUNITY COMMISSION · LAW REFORM COMMISSION · LEGAL AID WA · OFFICE OF THE INFORMATION COMMISSIONER · SOLICITOR GENERAL (1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
(4) All Department notebooks have been configured with a special encrypted folder. All users of notebooks are required to use the encrypted folder for their work. Information in the encrypted folder is protected from unauthorised access and is automatically backed up into the Department's main computer network when the notebook is connected to the network. (5) Yes. (6) Police report was made on 14 November 2006. (7) The items reported have not been recovered. (8) Not applicable. (9) The Department requires all stolen and lost laptop, notebooks or palm computers to be reported to the Police. The Department has amended its asset management process by requiring the person reporting the incident to sign a statutory declaration outlining facts surrounding the loss or theft of the laptop, notebook or palm computer and for managers to consider the degree of staff negligence involved in the loss of the item. Where it is determined an individual was negligent, disciplinary action may proceed. (10) Completion of statutory declarations and consideration of any negligence involved in the loss was introduced in December 2006. · DIRECTOR OF PUBLIC PROSECUTIONS · EQUAL OPPORTUNITY COMMISSION · LAW REFORM COMMISSION · LEGAL AID WA · OFFICE OF THE INFORMATION COMMISSIONER · SOLICITOR GENERAL (1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
(5) Yes. (6) Police report was made on 14 November 2006. (7) The items reported have not been recovered. (8) Not applicable. (9) The Department requires all stolen and lost laptop, notebooks or palm computers to be reported to the Police. The Department has amended its asset management process by requiring the person reporting the incident to sign a statutory declaration outlining facts surrounding the loss or theft of the laptop, notebook or palm computer and for managers to consider the degree of staff negligence involved in the loss of the item. Where it is determined an individual was negligent, disciplinary action may proceed. (10) Completion of statutory declarations and consideration of any negligence involved in the loss was introduced in December 2006. · DIRECTOR OF PUBLIC PROSECUTIONS · EQUAL OPPORTUNITY COMMISSION · LAW REFORM COMMISSION · LEGAL AID WA · OFFICE OF THE INFORMATION COMMISSIONER · SOLICITOR GENERAL (1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
(6) Police report was made on 14 November 2006. (7) The items reported have not been recovered. (8) Not applicable. (9) The Department requires all stolen and lost laptop, notebooks or palm computers to be reported to the Police. The Department has amended its asset management process by requiring the person reporting the incident to sign a statutory declaration outlining facts surrounding the loss or theft of the laptop, notebook or palm computer and for managers to consider the degree of staff negligence involved in the loss of the item. Where it is determined an individual was negligent, disciplinary action may proceed. (10) Completion of statutory declarations and consideration of any negligence involved in the loss was introduced in December 2006. · DIRECTOR OF PUBLIC PROSECUTIONS · EQUAL OPPORTUNITY COMMISSION · LAW REFORM COMMISSION · LEGAL AID WA · OFFICE OF THE INFORMATION COMMISSIONER · SOLICITOR GENERAL (1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
(7) The items reported have not been recovered. (8) Not applicable. (9) The Department requires all stolen and lost laptop, notebooks or palm computers to be reported to the Police. The Department has amended its asset management process by requiring the person reporting the incident to sign a statutory declaration outlining facts surrounding the loss or theft of the laptop, notebook or palm computer and for managers to consider the degree of staff negligence involved in the loss of the item. Where it is determined an individual was negligent, disciplinary action may proceed. (10) Completion of statutory declarations and consideration of any negligence involved in the loss was introduced in December 2006. · DIRECTOR OF PUBLIC PROSECUTIONS · EQUAL OPPORTUNITY COMMISSION · LAW REFORM COMMISSION · LEGAL AID WA · OFFICE OF THE INFORMATION COMMISSIONER · SOLICITOR GENERAL (1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
(8) Not applicable. (9) The Department requires all stolen and lost laptop, notebooks or palm computers to be reported to the Police. The Department has amended its asset management process by requiring the person reporting the incident to sign a statutory declaration outlining facts surrounding the loss or theft of the laptop, notebook or palm computer and for managers to consider the degree of staff negligence involved in the loss of the item. Where it is determined an individual was negligent, disciplinary action may proceed. (10) Completion of statutory declarations and consideration of any negligence involved in the loss was introduced in December 2006. · DIRECTOR OF PUBLIC PROSECUTIONS · EQUAL OPPORTUNITY COMMISSION · LAW REFORM COMMISSION · LEGAL AID WA · OFFICE OF THE INFORMATION COMMISSIONER · SOLICITOR GENERAL (1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
(9) The Department requires all stolen and lost laptop, notebooks or palm computers to be reported to the Police. The Department has amended its asset management process by requiring the person reporting the incident to sign a statutory declaration outlining facts surrounding the loss or theft of the laptop, notebook or palm computer and for managers to consider the degree of staff negligence involved in the loss of the item. Where it is determined an individual was negligent, disciplinary action may proceed. (10) Completion of statutory declarations and consideration of any negligence involved in the loss was introduced in December 2006. · DIRECTOR OF PUBLIC PROSECUTIONS · EQUAL OPPORTUNITY COMMISSION · LAW REFORM COMMISSION · LEGAL AID WA · OFFICE OF THE INFORMATION COMMISSIONER · SOLICITOR GENERAL (1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
(10) Completion of statutory declarations and consideration of any negligence involved in the loss was introduced in December 2006. · DIRECTOR OF PUBLIC PROSECUTIONS · EQUAL OPPORTUNITY COMMISSION · LAW REFORM COMMISSION · LEGAL AID WA · OFFICE OF THE INFORMATION COMMISSIONER · SOLICITOR GENERAL (1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
· DIRECTOR OF PUBLIC PROSECUTIONS · EQUAL OPPORTUNITY COMMISSION · LAW REFORM COMMISSION · LEGAL AID WA · OFFICE OF THE INFORMATION COMMISSIONER · SOLICITOR GENERAL (1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
· DIRECTOR OF PUBLIC PROSECUTIONS · EQUAL OPPORTUNITY COMMISSION · LAW REFORM COMMISSION · LEGAL AID WA · OFFICE OF THE INFORMATION COMMISSIONER · SOLICITOR GENERAL (1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
· DIRECTOR OF PUBLIC PROSECUTIONS · EQUAL OPPORTUNITY COMMISSION · LAW REFORM COMMISSION · LEGAL AID WA · OFFICE OF THE INFORMATION COMMISSIONER · SOLICITOR GENERAL (1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
· EQUAL OPPORTUNITY COMMISSION · LAW REFORM COMMISSION · LEGAL AID WA · OFFICE OF THE INFORMATION COMMISSIONER · SOLICITOR GENERAL (1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
· EQUAL OPPORTUNITY COMMISSION · LAW REFORM COMMISSION · LEGAL AID WA · OFFICE OF THE INFORMATION COMMISSIONER · SOLICITOR GENERAL (1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
· LAW REFORM COMMISSION · LEGAL AID WA · OFFICE OF THE INFORMATION COMMISSIONER · SOLICITOR GENERAL (1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
· LAW REFORM COMMISSION · LEGAL AID WA · OFFICE OF THE INFORMATION COMMISSIONER · SOLICITOR GENERAL (1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
· LEGAL AID WA · OFFICE OF THE INFORMATION COMMISSIONER · SOLICITOR GENERAL (1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
· LEGAL AID WA · OFFICE OF THE INFORMATION COMMISSIONER · SOLICITOR GENERAL (1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
· OFFICE OF THE INFORMATION COMMISSIONER · SOLICITOR GENERAL (1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
· OFFICE OF THE INFORMATION COMMISSIONER · SOLICITOR GENERAL (1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
· SOLICITOR GENERAL (1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
· SOLICITOR GENERAL (1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
(1) Nil. (2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
(2)-(10) Not applicable. Ministerial Office (1) Nil (2-10) Not applicable
Ministerial Office (1) Nil (2-10) Not applicable

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