❓ A WA parliamentary question seeks information on policies and procedures for erasing hard drives of disposed photocopiers across various government agencies, as well as details on the photocopiers in use and handling of sensitive information. The responses vary, with some agencies having clear procedures, others referring to a central department, and one relying on encryption.
AnsweredQoN 3209Legislative Assembly
Asked
12 June 2018
Member
Portfolio
Premier; Minister for Public Sector Management; State Development, Jobs and Trade; Federal-State Relations
QuestionView source ↗
In respect of the Minister’s portfolio responsibilities for any of their departments, agencies, government trading enterprises or boards I ask: (a) Are there any policies or procedures in place for erasing the hard-drives of photocopiers upon their disposal from the agency: (i) If so, what are they and what software is used to erase the hard-drive; and (ii) If not, why not; (b) Could the Minister provide a breakdown (make/model/software operating system) of the photocopiers that are in use (including which are connected to a WLAN, LAN etc. and which are stand-alone) as at: (i) 1 June 2016; (ii) 1 June 2017; and (iii) 1 June 2018; and (c) Are any of the photocopiers in (b)(i)-(iii) used to scan, replicate or print sensitive or confidential information: (i) If so, what type of sensitive or confidential information; and (ii) If so, what measures are put in place to ensure this information is not retained on the hard-drive of the photocopier?
AnswerView source ↗
Answered
14 August 2018
Response time
9 days
GoldCorp
(a) Hard drives are removed from all photocopies prior to disposal/return of equipment. Drives are erased using ‘CBL Data Shredder’ software implementing the Department of Defence (DOD) 5220.22-M Standard. Drives that require physical destruction are processed through a certified NAID (National Association for Information Destruction) provider.
(b) Please refer to the response of the Department of the Premier and Cabinet.
(c) Not applicable.
Lotterywest
(a)(i) Lotterywest has the following software, policies and procedures in place for erasing hard-drives of photocopiers upon their disposal:
(ii) Not applicable.
(b) Please refer to the response of the Department of the Premier and Cabinet.
(c) Not applicable.
Premier and Cabinet
(a) Yes.
(i) A data overwrite is performed and hard-drives are reset to factory default, then removed and sent for destruction using the disposals common use agreement (CUA).
(b) It is not considered a reasonable or appropriate use of Government resources to compile a breakdown to this level.
(c) Not applicable.
Public Sector Commisson
(a) Please refer to the Department of Premier and Cabinet Response, as they are the service provider to the Commission.
(b) Please refer to the response of the Department of the Premier and Cabinet.
(c) Not applicable.
Salaries and Allowances Tribunal
(a) Please refer to response provided by the Department of Premier and Cabinet, which is the service provider to the Tribunal.
(b) Please refer to the response of the Department of the Premier and Cabinet.
(c) Not applicable.
Department of Jobs, Tourism, Science and Innovation
(a) No.
(i) Not applicable.
(ii) The Department utilises Ricoh printers with hard disk drive encryption and Data Overwrite Security System. Using this system, all print jobs sent to a printer are encrypted on the hard drive and cannot be read.
(b) Please refer to the response of the Department of the Premier and Cabinet.
(c) Not applicable.
(a) Hard drives are removed from all photocopies prior to disposal/return of equipment. Drives are erased using ‘CBL Data Shredder’ software implementing the Department of Defence (DOD) 5220.22-M Standard. Drives that require physical destruction are processed through a certified NAID (National Association for Information Destruction) provider.
(b) Please refer to the response of the Department of the Premier and Cabinet.
(c) Not applicable.
Lotterywest
(a)(i) Lotterywest has the following software, policies and procedures in place for erasing hard-drives of photocopiers upon their disposal:
(ii) Not applicable.
(b) Please refer to the response of the Department of the Premier and Cabinet.
(c) Not applicable.
Premier and Cabinet
(a) Yes.
(i) A data overwrite is performed and hard-drives are reset to factory default, then removed and sent for destruction using the disposals common use agreement (CUA).
(b) It is not considered a reasonable or appropriate use of Government resources to compile a breakdown to this level.
(c) Not applicable.
Public Sector Commisson
(a) Please refer to the Department of Premier and Cabinet Response, as they are the service provider to the Commission.
(b) Please refer to the response of the Department of the Premier and Cabinet.
(c) Not applicable.
Salaries and Allowances Tribunal
(a) Please refer to response provided by the Department of Premier and Cabinet, which is the service provider to the Tribunal.
(b) Please refer to the response of the Department of the Premier and Cabinet.
(c) Not applicable.
Department of Jobs, Tourism, Science and Innovation
(a) No.
(i) Not applicable.
(ii) The Department utilises Ricoh printers with hard disk drive encryption and Data Overwrite Security System. Using this system, all print jobs sent to a printer are encrypted on the hard drive and cannot be read.
(b) Please refer to the response of the Department of the Premier and Cabinet.
(c) Not applicable.
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