❓ Question regarding policies and procedures for secure disposal of photocopiers and the management of sensitive information handled by them within the Department of Primary Industries and Regional Development and Regional Development Commissions. The response indicates policies are in place and hard drives are encrypted and securely destroyed.
AnsweredQoN 3204Legislative Assembly
Asked
12 June 2018
Member
Portfolio
Regional Development; Agriculture and Food; Minister Assisting the Minister for State Development, Jobs and Trade
QuestionView source ↗
In respect of the Minister’s portfolio responsibilities for any of their departments, agencies, government trading enterprises or boards I ask: (a) Are there any policies or procedures in place for erasing the hard-drives of photocopiers upon their disposal from the agency: (i) If so, what are they and what software is used to erase the hard-drive; and (ii) If not, why not; (b) Could the Minister provide a breakdown (make/model/software operating system) of the photocopiers that are in use (including which are connected to a WLAN, LAN etc. and which are stand-alone) as at: (i) 1 June 2016; (ii) 1 June 2017; and (iii) 1 June 2018; and (c) Are any of the photocopiers in (b)(i)-(iii) used to scan, replicate or print sensitive or confidential information: (i) If so, what type of sensitive or confidential information; and (ii) If so, what measures are put in place to ensure this information is not retained on the hard-drive of the photocopier?
AnswerView source ↗
Answered
23 August 2018
Responded by
Minister representing the Minister for Regional Development; Agriculture and Food; Minister Assisting the Minister for State Development, Jobs and Trade
Response time
14 days
For the Department of Primary Industries and Regional Development and nine Regional Development Commissions:
(a) Yes.
(i) Overarching Information Security Policy, Disposal and Reuse Policy and ICT Systems Secure Access Policy.Not Applicable.
(ii) All devices utilise encrypted hard-drives. These drives are overwritten after each job to ensure no latent images remain. This includes overwriting of temporary files on the hard-drives using software supplied with the devices. Disposal of devices also involves secure destruction of any onboard hard-drives with associated Certificate of Destruction.
b) Please see response to Legislative Assembly Question on Notice 3209.
c) Not Applicable.
(a) Yes.
(i) Overarching Information Security Policy, Disposal and Reuse Policy and ICT Systems Secure Access Policy.Not Applicable.
(ii) All devices utilise encrypted hard-drives. These drives are overwritten after each job to ensure no latent images remain. This includes overwriting of temporary files on the hard-drives using software supplied with the devices. Disposal of devices also involves secure destruction of any onboard hard-drives with associated Certificate of Destruction.
b) Please see response to Legislative Assembly Question on Notice 3209.
c) Not Applicable.
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