❓ A WA parliamentary question seeks information on the identification and management of digital archives within the Minister's portfolios (Child Protection, Community Services, Seniors and Volunteering, Women's Interests) following the introduction of SRC 8. The response reveals differing levels of compliance and approaches between the Department for Child Protection and the Department for Communities.
AnsweredQoN 2938Legislative Assembly
Asked
19 May 2010
Member
Portfolio
Child Protection; Community Services; Seniors and Volunteering; Women's Interests
QuestionView source ↗
In Western Australia, a mandatory requirement for agencies to identify and manage State archives in digital format was introduced when the State Records Commission adopted SRC 8 (Digital Recordkeeping) with the Standard coming into operation in February 2008. In relation to each agency and department in the Minister’s portfolios, I ask:
(a) how many data sets and/or digital records have been identified by each agency for preservation as digital archives pursuant to Principle 5 of SRC 8;
(b) is there is a publicly accessible register that describes data sets and classes of records identified as digital archives in the Minister’s departments and agencies; and
(i) if not, why not, and when is it the Minister’s intention to publish such a register;
(c) if such a transparent register does not currently exist, what assurance can the Minister give that digital archives of the State within her portfolios are being identified and managed in accordance with the requirements of SRC 8; and
(d) what funding has been allocated within the Minister’s portfolios, or provided by the State Records Office, to provide agencies with training and instruction on how to comply with SRC 8?
(a) how many data sets and/or digital records have been identified by each agency for preservation as digital archives pursuant to Principle 5 of SRC 8;
(b) is there is a publicly accessible register that describes data sets and classes of records identified as digital archives in the Minister’s departments and agencies; and
(i) if not, why not, and when is it the Minister’s intention to publish such a register;
(c) if such a transparent register does not currently exist, what assurance can the Minister give that digital archives of the State within her portfolios are being identified and managed in accordance with the requirements of SRC 8; and
(d) what funding has been allocated within the Minister’s portfolios, or provided by the State Records Office, to provide agencies with training and instruction on how to comply with SRC 8?
AnswerView source ↗
Answered
22 June 2010
Responded by
Minister representing the Minister for Child Protection; Community Services; Seniors and Volunteering; Women's Interests
Response time
34 days
Department for Child Protection
(a) 23
(b) Yes.
(i) Not applicable.
(c) Not applicable.
(d) Training to support compliance with SRC 8 is integrated with orientation and various ongoing training activities, and is delivered from areas such as Information Management Services, Learning and Development and Human Resources. Given this integration, it is not possible to quantify funding specifically allocated to comply with SRC 8. No funding has been provided by the State Records Office.
Department for Communities
The answer for Department for Communities which includes Community Services; Senior and Volunteering; and Women's Interests is:
(a) No data sets have been identified as being of archival value.
(b) A publicly accessible register is available as part of the department's officially approved Record Keeping Plan.
(c) Not applicable
(i) Not applicable
(d) The Department for Child protection currently provides archival services to the Department for Communities under a Service Level Agreement. An Information Management Transformation Plan is currently being prepared and will identify training needs.
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(a) 23
(b) Yes.
(i) Not applicable.
(c) Not applicable.
(d) Training to support compliance with SRC 8 is integrated with orientation and various ongoing training activities, and is delivered from areas such as Information Management Services, Learning and Development and Human Resources. Given this integration, it is not possible to quantify funding specifically allocated to comply with SRC 8. No funding has been provided by the State Records Office.
Department for Communities
The answer for Department for Communities which includes Community Services; Senior and Volunteering; and Women's Interests is:
(a) No data sets have been identified as being of archival value.
(b) A publicly accessible register is available as part of the department's officially approved Record Keeping Plan.
(c) Not applicable
(i) Not applicable
(d) The Department for Child protection currently provides archival services to the Department for Communities under a Service Level Agreement. An Information Management Transformation Plan is currently being prepared and will identify training needs.
Notice: This document is created or edited using unregistered or evaluation copy of rtLib valid for testing or development purposes only. To use it for productive or any other purposes please register it. You may purchase the license on
http://www.rtlib.com
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