❓ A WA parliamentary question on notice examines agency compliance with digital recordkeeping standards (SRC 8) across the Transport and Disability Services portfolios, revealing varying levels of implementation and funding.
AnsweredQoN 2932Legislative Assembly
QuestionView source ↗
In Western Australia, a mandatory requirement for agencies to identify and manage State archives in digital format was introduced when the State Records Commission adopted SRC 8 (Digital Recordkeeping) with the Standard coming into operation in February 2008. In relation to each agency and department in the Minister’s portfolios, I ask:
(a) how many data sets and/or digital records have been identified by each agency for preservation as digital archives pursuant to Principle 5 of SRC 8;
(b) is there is a publicly accessible register that describes data sets and classes of records identified as digital archives in the Minister’s departments and agencies; and
(i) if not, why not, and when is it the Minister’s intention to publish such a register;
(c) if such a transparent register does not currently exist, what assurance can the Minister give that digital archives of the State within his portfolios are being identified and managed in accordance with the requirements of SRC 8; and
(d) what funding has been allocated within the Minister’s portfolios, or provided by the State Records Office, to provide agencies with training and instruction on how to comply with SRC 8?
(a) how many data sets and/or digital records have been identified by each agency for preservation as digital archives pursuant to Principle 5 of SRC 8;
(b) is there is a publicly accessible register that describes data sets and classes of records identified as digital archives in the Minister’s departments and agencies; and
(i) if not, why not, and when is it the Minister’s intention to publish such a register;
(c) if such a transparent register does not currently exist, what assurance can the Minister give that digital archives of the State within his portfolios are being identified and managed in accordance with the requirements of SRC 8; and
(d) what funding has been allocated within the Minister’s portfolios, or provided by the State Records Office, to provide agencies with training and instruction on how to comply with SRC 8?
AnswerView source ↗
Answered
22 June 2010
Responded by
Minister representing the Minister for Transport; Disability Services
Response time
34 days
Public Transport Authority
(a) Three datasets.
(b) These datasets are identified in the PTA Retention and Disposal Authority, and this is available to the public on request.
(c) Not applicable.
(d) No specific funding has been provided to the PTA, however, the Records Services Section is aware of the requirements of the State Records Commission Standard 8.
Main Roads
(a) 45 datasets.
(b) The Main Roads Corporate Recordkeeping Plan contains this register and is available to the public on request.
(c) Not applicable.
(d) Nil.
Disability Services Commission
(a) 11 datasets.
(b) Yes. Retention and Disposal Schedule.
(i)-(c) Not applicable.
(d) Nil.
Department of Transport
(a) Five.
(b) No.
(i) An information asset register was developed for the former Department for Planning and Infrastructure (DPI). This is now out of date and is currently being further developed and updated specifically for Transport.
(c) Digital datasets and records are identified and managed through the approved the retention and disposal schedule and record keeping plan, which is currently being amended following the split of DPI.
The databases have audit or transaction logs associated with them, and are part of the organisation's normal back-up process.
Digital records are stored in Objective, the department's electronic records and document management system, and can only be deleted in accordance with an approved disposal authority. A disaster recovery plan for Objective is in place.
(d) Existing Department of Transport resources (staff and recurrent budget) are utilised to undertake this activity as required. The State Records Office provides no funding.
Notice: This document is created or edited using unregistered or evaluation copy of rtLib valid for testing or development purposes only. To use it for productive or any other purposes please register it. You may purchase the license on
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(a) Three datasets.
(b) These datasets are identified in the PTA Retention and Disposal Authority, and this is available to the public on request.
(c) Not applicable.
(d) No specific funding has been provided to the PTA, however, the Records Services Section is aware of the requirements of the State Records Commission Standard 8.
Main Roads
(a) 45 datasets.
(b) The Main Roads Corporate Recordkeeping Plan contains this register and is available to the public on request.
(c) Not applicable.
(d) Nil.
Disability Services Commission
(a) 11 datasets.
(b) Yes. Retention and Disposal Schedule.
(i)-(c) Not applicable.
(d) Nil.
Department of Transport
(a) Five.
(b) No.
(i) An information asset register was developed for the former Department for Planning and Infrastructure (DPI). This is now out of date and is currently being further developed and updated specifically for Transport.
(c) Digital datasets and records are identified and managed through the approved the retention and disposal schedule and record keeping plan, which is currently being amended following the split of DPI.
The databases have audit or transaction logs associated with them, and are part of the organisation's normal back-up process.
Digital records are stored in Objective, the department's electronic records and document management system, and can only be deleted in accordance with an approved disposal authority. A disaster recovery plan for Objective is in place.
(d) Existing Department of Transport resources (staff and recurrent budget) are utilised to undertake this activity as required. The State Records Office provides no funding.
Notice: This document is created or edited using unregistered or evaluation copy of rtLib valid for testing or development purposes only. To use it for productive or any other purposes please register it. You may purchase the license on
http://www.rtlib.com
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