❓ Question on Notice regarding the cost and accessibility of records management and archiving services within the Sport and Recreation portfolio in Western Australia. The response provides some cost data but notes limitations in data availability and access procedures.
AnsweredQoN 1357Legislative Council
QuestionView source ↗
I
refer to records management and archiving, and I ask: (a) for
each of the last five financial years finishing 2016-17, for each Government
agency within the Minister’s portfolio, could the Minister please provide the
cost of records archiving services including: (i) collection; (ii) storage; (iii) retrieval; and (iv) destruction; (b) for each of the last five financial years,
finishing 2016-17, for each Government agency within the Minister’s portfolio,
could the Minister please provide the cost of records management consultancy
services provided by: (i) the
State Records Office; and (ii) private consultants and/or consultancy
businesses; and (c) for
each Government agency reporting to the Minister, could the Minister please
explain the process by which records held offsite by third-party private
companies can be searched and accessed by: (i) members of the agency; (ii) members of other Government agencies; (iii) members of academia; and (iv) members of the public?
refer to records management and archiving, and I ask: (a) for
each of the last five financial years finishing 2016-17, for each Government
agency within the Minister’s portfolio, could the Minister please provide the
cost of records archiving services including: (i) collection; (ii) storage; (iii) retrieval; and (iv) destruction; (b) for each of the last five financial years,
finishing 2016-17, for each Government agency within the Minister’s portfolio,
could the Minister please provide the cost of records management consultancy
services provided by: (i) the
State Records Office; and (ii) private consultants and/or consultancy
businesses; and (c) for
each Government agency reporting to the Minister, could the Minister please
explain the process by which records held offsite by third-party private
companies can be searched and accessed by: (i) members of the agency; (ii) members of other Government agencies; (iii) members of academia; and (iv) members of the public?
AnswerView source ↗
Answered
22 August 2018
Responded by
Leader of the House representing the Minister for Sport and Recreation
Response time
10 days
Sport and Recreation (WA) (A Division of DLGSC)
(a) Please note these costs cannot be separated.
(i-iv)
2016 / 2017
2015 / 2016
2014 / 2015
2013 / 2014
2012 / 2013
$8,330.21
$9,771.59
$8,932.72
Information held in SmartStream and no longer accessible to DLGSC staff
Information held in SmartStream and no longer accessible to DLGSC staff
(b) Please note these costs cannot be separated.
(i-iv)
2016 / 2017
2015 / 2016
2014 / 2015
2013 / 2014
2012 / 2013
$0
$0
$0
Information held in SmartStream and no longer accessible to DLGSC staff
Information held in SmartStream and no longer accessible to DLGSC staff
(c)
i) Members of the agency can search in TRIM, to find records which are listed as ‘offsite’. They then contact the IM Team to retrieve those records if appropriate.
ii) Members of other Government Agencies have no access to search or access these records unless a request for information is approved.
iii) Member of academia have no access to search, but can request access through the FOI process.
iv) Members of the public have no access to search, but can request access through the FOI process.
(a) Please note these costs cannot be separated.
(i-iv)
2016 / 2017
2015 / 2016
2014 / 2015
2013 / 2014
2012 / 2013
$8,330.21
$9,771.59
$8,932.72
Information held in SmartStream and no longer accessible to DLGSC staff
Information held in SmartStream and no longer accessible to DLGSC staff
(b) Please note these costs cannot be separated.
(i-iv)
2016 / 2017
2015 / 2016
2014 / 2015
2013 / 2014
2012 / 2013
$0
$0
$0
Information held in SmartStream and no longer accessible to DLGSC staff
Information held in SmartStream and no longer accessible to DLGSC staff
(c)
i) Members of the agency can search in TRIM, to find records which are listed as ‘offsite’. They then contact the IM Team to retrieve those records if appropriate.
ii) Members of other Government Agencies have no access to search or access these records unless a request for information is approved.
iii) Member of academia have no access to search, but can request access through the FOI process.
iv) Members of the public have no access to search, but can request access through the FOI process.
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