❓ Hon Barbara Scott questions the Minister for Arts regarding the State Records Office's inability to receive archival records, leading to a backlog and storage issues. The Minister acknowledges the problem and states the government is working on a solution, but funding is not yet secured.
AnsweredQoN 392Legislative Council
QuestionView source ↗
STATE RECORDS OFFICE - ARCHIVAL RECORDS
I refer to the State Records Commission annual report 2004-05 which states that, contrary to section 32 of the State Records Act, the State Records Office has been unable to receive archival records in this state since July 2001. (1) Is the minister aware that over the past five years this has left an estimated 31 kilometres of records scattered in departments? (2) Did the business case submitted to the Department of Treasury and Finance in February 2005 make a strong argument for a new repository? (3) Will the minister table a copy of the business case; and, if not, why not? (4) Given that the annual report also shows that the WA State Records Office stores less material than any other state, is the only state that does not have spare storage space and has a storage shortfall several times its actual storage space, when will the new state records repository be funded and when will construction be commenced and completed? Hon KATE DOUST
I refer to the State Records Commission annual report 2004-05 which states that, contrary to section 32 of the State Records Act, the State Records Office has been unable to receive archival records in this state since July 2001. (1) Is the minister aware that over the past five years this has left an estimated 31 kilometres of records scattered in departments? (2) Did the business case submitted to the Department of Treasury and Finance in February 2005 make a strong argument for a new repository? (3) Will the minister table a copy of the business case; and, if not, why not? (4) Given that the annual report also shows that the WA State Records Office stores less material than any other state, is the only state that does not have spare storage space and has a storage shortfall several times its actual storage space, when will the new state records repository be funded and when will construction be commenced and completed? Hon KATE DOUST
AnswerView source ↗
I am happy to answer this question on behalf of the parliamentary secretary representing the Minister for Culture and the Arts. I thank the member for some notice of this question. (1) I am aware that agencies are responsible for the proper storage and retention of their records. This government expects these records to be stored appropriately and not scattered in departments. (2)-(4) The government recognises the pressure of storing departmental records and is working with the State Records Office on an appropriate response. With digital records management expanding the scope of the project, the government is developing a cost-effective solution that requires additional repository facilities. Whilst the business case was developed and considered, future work needs to be undertaken on it. At this stage, no funding has been secured and it is, therefore, not possible to give the member specific dates for the building program. It is estimated that a project of this nature would take three years to bring to a conclusion.
(1) Is the minister aware that over the past five years this has left an estimated 31 kilometres of records scattered in departments? (2) Did the business case submitted to the Department of Treasury and Finance in February 2005 make a strong argument for a new repository? (3) Will the minister table a copy of the business case; and, if not, why not? (4) Given that the annual report also shows that the WA State Records Office stores less material than any other state, is the only state that does not have spare storage space and has a storage shortfall several times its actual storage space, when will the new state records repository be funded and when will construction be commenced and completed? Hon KATE DOUST replied: I am happy to answer this question on behalf of the parliamentary secretary representing the Minister for Culture and the Arts. I thank the member for some notice of this question. (1) I am aware that agencies are responsible for the proper storage and retention of their records. This government expects these records to be stored appropriately and not scattered in departments. (2)-(4) The government recognises the pressure of storing departmental records and is working with the State Records Office on an appropriate response. With digital records management expanding the scope of the project, the government is developing a cost-effective solution that requires additional repository facilities. Whilst the business case was developed and considered, future work needs to be undertaken on it. At this stage, no funding has been secured and it is, therefore, not possible to give the member specific dates for the building program. It is estimated that a project of this nature would take three years to bring to a conclusion.
(2) Did the business case submitted to the Department of Treasury and Finance in February 2005 make a strong argument for a new repository? (3) Will the minister table a copy of the business case; and, if not, why not? (4) Given that the annual report also shows that the WA State Records Office stores less material than any other state, is the only state that does not have spare storage space and has a storage shortfall several times its actual storage space, when will the new state records repository be funded and when will construction be commenced and completed? Hon KATE DOUST replied: I am happy to answer this question on behalf of the parliamentary secretary representing the Minister for Culture and the Arts. I thank the member for some notice of this question. (1) I am aware that agencies are responsible for the proper storage and retention of their records. This government expects these records to be stored appropriately and not scattered in departments. (2)-(4) The government recognises the pressure of storing departmental records and is working with the State Records Office on an appropriate response. With digital records management expanding the scope of the project, the government is developing a cost-effective solution that requires additional repository facilities. Whilst the business case was developed and considered, future work needs to be undertaken on it. At this stage, no funding has been secured and it is, therefore, not possible to give the member specific dates for the building program. It is estimated that a project of this nature would take three years to bring to a conclusion.
(3) Will the minister table a copy of the business case; and, if not, why not? (4) Given that the annual report also shows that the WA State Records Office stores less material than any other state, is the only state that does not have spare storage space and has a storage shortfall several times its actual storage space, when will the new state records repository be funded and when will construction be commenced and completed? Hon KATE DOUST replied: I am happy to answer this question on behalf of the parliamentary secretary representing the Minister for Culture and the Arts. I thank the member for some notice of this question. (1) I am aware that agencies are responsible for the proper storage and retention of their records. This government expects these records to be stored appropriately and not scattered in departments. (2)-(4) The government recognises the pressure of storing departmental records and is working with the State Records Office on an appropriate response. With digital records management expanding the scope of the project, the government is developing a cost-effective solution that requires additional repository facilities. Whilst the business case was developed and considered, future work needs to be undertaken on it. At this stage, no funding has been secured and it is, therefore, not possible to give the member specific dates for the building program. It is estimated that a project of this nature would take three years to bring to a conclusion.
(4) Given that the annual report also shows that the WA State Records Office stores less material than any other state, is the only state that does not have spare storage space and has a storage shortfall several times its actual storage space, when will the new state records repository be funded and when will construction be commenced and completed? Hon KATE DOUST replied: I am happy to answer this question on behalf of the parliamentary secretary representing the Minister for Culture and the Arts. I thank the member for some notice of this question. (1) I am aware that agencies are responsible for the proper storage and retention of their records. This government expects these records to be stored appropriately and not scattered in departments. (2)-(4) The government recognises the pressure of storing departmental records and is working with the State Records Office on an appropriate response. With digital records management expanding the scope of the project, the government is developing a cost-effective solution that requires additional repository facilities. Whilst the business case was developed and considered, future work needs to be undertaken on it. At this stage, no funding has been secured and it is, therefore, not possible to give the member specific dates for the building program. It is estimated that a project of this nature would take three years to bring to a conclusion.
Hon KATE DOUST replied: I am happy to answer this question on behalf of the parliamentary secretary representing the Minister for Culture and the Arts. I thank the member for some notice of this question. (1) I am aware that agencies are responsible for the proper storage and retention of their records. This government expects these records to be stored appropriately and not scattered in departments. (2)-(4) The government recognises the pressure of storing departmental records and is working with the State Records Office on an appropriate response. With digital records management expanding the scope of the project, the government is developing a cost-effective solution that requires additional repository facilities. Whilst the business case was developed and considered, future work needs to be undertaken on it. At this stage, no funding has been secured and it is, therefore, not possible to give the member specific dates for the building program. It is estimated that a project of this nature would take three years to bring to a conclusion.
I am happy to answer this question on behalf of the parliamentary secretary representing the Minister for Culture and the Arts. I thank the member for some notice of this question. (1) I am aware that agencies are responsible for the proper storage and retention of their records. This government expects these records to be stored appropriately and not scattered in departments. (2)-(4) The government recognises the pressure of storing departmental records and is working with the State Records Office on an appropriate response. With digital records management expanding the scope of the project, the government is developing a cost-effective solution that requires additional repository facilities. Whilst the business case was developed and considered, future work needs to be undertaken on it. At this stage, no funding has been secured and it is, therefore, not possible to give the member specific dates for the building program. It is estimated that a project of this nature would take three years to bring to a conclusion.
(1) I am aware that agencies are responsible for the proper storage and retention of their records. This government expects these records to be stored appropriately and not scattered in departments. (2)-(4) The government recognises the pressure of storing departmental records and is working with the State Records Office on an appropriate response. With digital records management expanding the scope of the project, the government is developing a cost-effective solution that requires additional repository facilities. Whilst the business case was developed and considered, future work needs to be undertaken on it. At this stage, no funding has been secured and it is, therefore, not possible to give the member specific dates for the building program. It is estimated that a project of this nature would take three years to bring to a conclusion.
(2)-(4) The government recognises the pressure of storing departmental records and is working with the State Records Office on an appropriate response. With digital records management expanding the scope of the project, the government is developing a cost-effective solution that requires additional repository facilities. Whilst the business case was developed and considered, future work needs to be undertaken on it. At this stage, no funding has been secured and it is, therefore, not possible to give the member specific dates for the building program. It is estimated that a project of this nature would take three years to bring to a conclusion.
(1) Is the minister aware that over the past five years this has left an estimated 31 kilometres of records scattered in departments? (2) Did the business case submitted to the Department of Treasury and Finance in February 2005 make a strong argument for a new repository? (3) Will the minister table a copy of the business case; and, if not, why not? (4) Given that the annual report also shows that the WA State Records Office stores less material than any other state, is the only state that does not have spare storage space and has a storage shortfall several times its actual storage space, when will the new state records repository be funded and when will construction be commenced and completed? Hon KATE DOUST replied: I am happy to answer this question on behalf of the parliamentary secretary representing the Minister for Culture and the Arts. I thank the member for some notice of this question. (1) I am aware that agencies are responsible for the proper storage and retention of their records. This government expects these records to be stored appropriately and not scattered in departments. (2)-(4) The government recognises the pressure of storing departmental records and is working with the State Records Office on an appropriate response. With digital records management expanding the scope of the project, the government is developing a cost-effective solution that requires additional repository facilities. Whilst the business case was developed and considered, future work needs to be undertaken on it. At this stage, no funding has been secured and it is, therefore, not possible to give the member specific dates for the building program. It is estimated that a project of this nature would take three years to bring to a conclusion.
(2) Did the business case submitted to the Department of Treasury and Finance in February 2005 make a strong argument for a new repository? (3) Will the minister table a copy of the business case; and, if not, why not? (4) Given that the annual report also shows that the WA State Records Office stores less material than any other state, is the only state that does not have spare storage space and has a storage shortfall several times its actual storage space, when will the new state records repository be funded and when will construction be commenced and completed? Hon KATE DOUST replied: I am happy to answer this question on behalf of the parliamentary secretary representing the Minister for Culture and the Arts. I thank the member for some notice of this question. (1) I am aware that agencies are responsible for the proper storage and retention of their records. This government expects these records to be stored appropriately and not scattered in departments. (2)-(4) The government recognises the pressure of storing departmental records and is working with the State Records Office on an appropriate response. With digital records management expanding the scope of the project, the government is developing a cost-effective solution that requires additional repository facilities. Whilst the business case was developed and considered, future work needs to be undertaken on it. At this stage, no funding has been secured and it is, therefore, not possible to give the member specific dates for the building program. It is estimated that a project of this nature would take three years to bring to a conclusion.
(3) Will the minister table a copy of the business case; and, if not, why not? (4) Given that the annual report also shows that the WA State Records Office stores less material than any other state, is the only state that does not have spare storage space and has a storage shortfall several times its actual storage space, when will the new state records repository be funded and when will construction be commenced and completed? Hon KATE DOUST replied: I am happy to answer this question on behalf of the parliamentary secretary representing the Minister for Culture and the Arts. I thank the member for some notice of this question. (1) I am aware that agencies are responsible for the proper storage and retention of their records. This government expects these records to be stored appropriately and not scattered in departments. (2)-(4) The government recognises the pressure of storing departmental records and is working with the State Records Office on an appropriate response. With digital records management expanding the scope of the project, the government is developing a cost-effective solution that requires additional repository facilities. Whilst the business case was developed and considered, future work needs to be undertaken on it. At this stage, no funding has been secured and it is, therefore, not possible to give the member specific dates for the building program. It is estimated that a project of this nature would take three years to bring to a conclusion.
(4) Given that the annual report also shows that the WA State Records Office stores less material than any other state, is the only state that does not have spare storage space and has a storage shortfall several times its actual storage space, when will the new state records repository be funded and when will construction be commenced and completed? Hon KATE DOUST replied: I am happy to answer this question on behalf of the parliamentary secretary representing the Minister for Culture and the Arts. I thank the member for some notice of this question. (1) I am aware that agencies are responsible for the proper storage and retention of their records. This government expects these records to be stored appropriately and not scattered in departments. (2)-(4) The government recognises the pressure of storing departmental records and is working with the State Records Office on an appropriate response. With digital records management expanding the scope of the project, the government is developing a cost-effective solution that requires additional repository facilities. Whilst the business case was developed and considered, future work needs to be undertaken on it. At this stage, no funding has been secured and it is, therefore, not possible to give the member specific dates for the building program. It is estimated that a project of this nature would take three years to bring to a conclusion.
Hon KATE DOUST replied: I am happy to answer this question on behalf of the parliamentary secretary representing the Minister for Culture and the Arts. I thank the member for some notice of this question. (1) I am aware that agencies are responsible for the proper storage and retention of their records. This government expects these records to be stored appropriately and not scattered in departments. (2)-(4) The government recognises the pressure of storing departmental records and is working with the State Records Office on an appropriate response. With digital records management expanding the scope of the project, the government is developing a cost-effective solution that requires additional repository facilities. Whilst the business case was developed and considered, future work needs to be undertaken on it. At this stage, no funding has been secured and it is, therefore, not possible to give the member specific dates for the building program. It is estimated that a project of this nature would take three years to bring to a conclusion.
I am happy to answer this question on behalf of the parliamentary secretary representing the Minister for Culture and the Arts. I thank the member for some notice of this question. (1) I am aware that agencies are responsible for the proper storage and retention of their records. This government expects these records to be stored appropriately and not scattered in departments. (2)-(4) The government recognises the pressure of storing departmental records and is working with the State Records Office on an appropriate response. With digital records management expanding the scope of the project, the government is developing a cost-effective solution that requires additional repository facilities. Whilst the business case was developed and considered, future work needs to be undertaken on it. At this stage, no funding has been secured and it is, therefore, not possible to give the member specific dates for the building program. It is estimated that a project of this nature would take three years to bring to a conclusion.
(1) I am aware that agencies are responsible for the proper storage and retention of their records. This government expects these records to be stored appropriately and not scattered in departments. (2)-(4) The government recognises the pressure of storing departmental records and is working with the State Records Office on an appropriate response. With digital records management expanding the scope of the project, the government is developing a cost-effective solution that requires additional repository facilities. Whilst the business case was developed and considered, future work needs to be undertaken on it. At this stage, no funding has been secured and it is, therefore, not possible to give the member specific dates for the building program. It is estimated that a project of this nature would take three years to bring to a conclusion.
(2)-(4) The government recognises the pressure of storing departmental records and is working with the State Records Office on an appropriate response. With digital records management expanding the scope of the project, the government is developing a cost-effective solution that requires additional repository facilities. Whilst the business case was developed and considered, future work needs to be undertaken on it. At this stage, no funding has been secured and it is, therefore, not possible to give the member specific dates for the building program. It is estimated that a project of this nature would take three years to bring to a conclusion.
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