❓ A WA parliamentary question on notice regarding the tender process for the expansion of Fraser's Restaurant in Kings Park for the CHOGM meeting. The response details exemptions from competitive procurement for the design phase and provides information on the construction tender process, including submitted prices.
AnsweredQoN 4899Legislative Assembly
QuestionView source ↗
In relation to the expansion of facilities at Kings Park for the Commonwealth Heads of Government Meeting (CHOGM), I ask:
(a) when did the tender process for the designing of the expansion of Fraser’s Restaurant at Kings Park open and close; and
(i) how many tenders were submitted;
(ii) what was the scope of works in the tender; and
(iii) what were the quotes of each tender; and
(b) when did the tender process for the construction of the expansion of Fraser’s Restaurant at Kings Park open and close; and
(i) how many tenders were there;
(ii) what was the scope of works in the tender; and
(iii) what were the quotes of each tender?
(a) when did the tender process for the designing of the expansion of Fraser’s Restaurant at Kings Park open and close; and
(i) how many tenders were submitted;
(ii) what was the scope of works in the tender; and
(iii) what were the quotes of each tender; and
(b) when did the tender process for the construction of the expansion of Fraser’s Restaurant at Kings Park open and close; and
(i) how many tenders were there;
(ii) what was the scope of works in the tender; and
(iii) what were the quotes of each tender?
AnswerView source ↗
Answered
17 May 2011
Response time
55 days
Department of the Premier and Cabinet advises:
(a i) - (a iii) In order to determine whether a facility could be prepared at Kings Park in time for CHOGM 2011 McDonald Jones Architects Pty Ltd was initially engaged by the Botanic Gardens and Parks Authority (BGPA) on 15 October 2010 to examine options for an extension of Fraser's Restaurant and prepare conceptual plans, cost estimates and a draft construction timetable for feasibility purposes. An exemption from the competitive procurement requirements for this work was recommended by the Department of Treasury and Finance - Government Procurement and approved by the BGPA Chief Executive Officer, on the basis that the timeframe was urgent, there was a requirement for strict confidentiality, the value of the contract was less than $100,000, the appointed consultant had knowledge of the existing facility and its operation and was familiar with the BGPA requirements for works in Kings Park.
Agreement was received from the Australian Prime Minister and the London based Commonwealth Secretariat to hold the CHOGM Leaders' Retreat at Kings Park in late December 2010. The contract was subsequently novated from BGPA to the Minister for Works on 11 January 2011 and the scope expanded to incorporate full design, contract documentation and contract supervision of the works. A waiver from public tenders was approved by the Executive Director Building Management and Works on the basis that the design team possessed significant knowledge of the project and there was insufficient time to appoint a new design team.
(b) Tenders for construction were called on the 10 December 2010 and closed on the 23 December 2010.
(b i) Four
(b ii) The provision of construction management services for the redevelopment of Fraser's Restaurant, Kings Park incorporating a new first floor function space including kitchen and toilet facilities to enable it to be used initially as the Leaders' Retreat for the Commonwealth Heads of Government Meeting (CHOGM) in October 2011 and afterwards as a facility for State receptions and other community and commercial activities.
The tenderers were requested to respond to qualitative and price criteria.
(b iii) The construction management contract required the tenderers to submit prices for two elements: (1) a lump sum fee to cover fixed site costs and (2) a percentage rate for profit and overheads to be applied to each subcontract works packages.
The following tender prices were received, the names of the unsuccessful tenderers have not been disclosed for commercial confidentiality reasons.
Tenderer Lump Sum Fee Profits and overheads fee percentage
Company 1 $627,000 6.80%
Company 2 $941,464 4.00%
Company 3 $475,0934.00%
Perkins $547,316 2.75%
Based on project cost estimates provided by the Quantity Surveyor, Perkins the successful tender, was assessed as tendering the lowest total fee and the second highest score in the qualitative criteria.
The tenders were also assessed against qualitative criteria by an evaluation panel comprising representatives from Building Management and Works, BGPA, Department of the Premier and Cabinet and State Solicitors Office.
The evaluation panel agreed Perkins represented value for money.
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(a i) - (a iii) In order to determine whether a facility could be prepared at Kings Park in time for CHOGM 2011 McDonald Jones Architects Pty Ltd was initially engaged by the Botanic Gardens and Parks Authority (BGPA) on 15 October 2010 to examine options for an extension of Fraser's Restaurant and prepare conceptual plans, cost estimates and a draft construction timetable for feasibility purposes. An exemption from the competitive procurement requirements for this work was recommended by the Department of Treasury and Finance - Government Procurement and approved by the BGPA Chief Executive Officer, on the basis that the timeframe was urgent, there was a requirement for strict confidentiality, the value of the contract was less than $100,000, the appointed consultant had knowledge of the existing facility and its operation and was familiar with the BGPA requirements for works in Kings Park.
Agreement was received from the Australian Prime Minister and the London based Commonwealth Secretariat to hold the CHOGM Leaders' Retreat at Kings Park in late December 2010. The contract was subsequently novated from BGPA to the Minister for Works on 11 January 2011 and the scope expanded to incorporate full design, contract documentation and contract supervision of the works. A waiver from public tenders was approved by the Executive Director Building Management and Works on the basis that the design team possessed significant knowledge of the project and there was insufficient time to appoint a new design team.
(b) Tenders for construction were called on the 10 December 2010 and closed on the 23 December 2010.
(b i) Four
(b ii) The provision of construction management services for the redevelopment of Fraser's Restaurant, Kings Park incorporating a new first floor function space including kitchen and toilet facilities to enable it to be used initially as the Leaders' Retreat for the Commonwealth Heads of Government Meeting (CHOGM) in October 2011 and afterwards as a facility for State receptions and other community and commercial activities.
The tenderers were requested to respond to qualitative and price criteria.
(b iii) The construction management contract required the tenderers to submit prices for two elements: (1) a lump sum fee to cover fixed site costs and (2) a percentage rate for profit and overheads to be applied to each subcontract works packages.
The following tender prices were received, the names of the unsuccessful tenderers have not been disclosed for commercial confidentiality reasons.
Tenderer Lump Sum Fee Profits and overheads fee percentage
Company 1 $627,000 6.80%
Company 2 $941,464 4.00%
Company 3 $475,0934.00%
Perkins $547,316 2.75%
Based on project cost estimates provided by the Quantity Surveyor, Perkins the successful tender, was assessed as tendering the lowest total fee and the second highest score in the qualitative criteria.
The tenders were also assessed against qualitative criteria by an evaluation panel comprising representatives from Building Management and Works, BGPA, Department of the Premier and Cabinet and State Solicitors Office.
The evaluation panel agreed Perkins represented value for money.
Notice: This document is created or edited using unregistered or evaluation copy of rtLib valid for testing or development purposes only. To use it for productive or any other purposes please register it. You may purchase the license on
http://www.rtlib.com
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