❓ Question regarding agencies' compliance with digital recordkeeping standards (SRC 8) and the management of digital archives within the Minister's portfolios. The answers reveal varying levels of compliance and transparency across different agencies.
AnsweredQoN 2940Legislative Assembly
Asked
19 May 2010
Member
Portfolio
Local Government; Heritage; Citizenship and Multicultural Interests
QuestionView source ↗
In Western Australia, a mandatory requirement for agencies to identify and manage State archives in digital format was introduced when the State Records Commission adopted SRC 8 (Digital Recordkeeping) with the Standard coming into operation in February 2008. In relation to each agency and department in the Minister’s portfolios, I ask:
(a) how many data sets and/or digital records have been identified by each agency for preservation as digital archives pursuant to Principle 5 of SRC 8;
(b) is there is a publicly accessible register that describes data sets and classes of records identified as digital archives in the Minister’s departments and agencies; and
(i) if not, why not, and when is it the Minister’s intention to publish such a register;
(c) if such a transparent register does not currently exist, what assurance can the Minister give that digital archives of the State within his portfolios are being identified and managed in accordance with the requirements of SRC 8; and
(d) what funding has been allocated within the Minister’s portfolios, or provided by the State Records Office, to provide agencies with training and instruction on how to comply with SRC 8?
(a) how many data sets and/or digital records have been identified by each agency for preservation as digital archives pursuant to Principle 5 of SRC 8;
(b) is there is a publicly accessible register that describes data sets and classes of records identified as digital archives in the Minister’s departments and agencies; and
(i) if not, why not, and when is it the Minister’s intention to publish such a register;
(c) if such a transparent register does not currently exist, what assurance can the Minister give that digital archives of the State within his portfolios are being identified and managed in accordance with the requirements of SRC 8; and
(d) what funding has been allocated within the Minister’s portfolios, or provided by the State Records Office, to provide agencies with training and instruction on how to comply with SRC 8?
AnswerView source ↗
Answered
22 June 2010
Responded by
Minister for Local Government; Heritage; Citizenship and Multicultural Interests
Response time
34 days
Department of Local Government including the Office of Multicultural Interests
(a) All physical files identified for preservation are with either State Records Office (SRO) storage or IronMountainstorage. A small number of files are stored in the basement of Dumas House pending removal to IronMountain. Digital records are backed up and stored safely at IronMountain. All digital records are considered as archive material.
(b) No
(i) It is not required under Principle 5 of SRC 8.
(c) All records are managed under SRO Retention and Disposal guidelines.
(d) The Department of Local Government does not receive funding from SRO.
Heritage Council of Western Australia
(a)
The Retention and Disposal schedule for the Heritage Council identifies two sets of digital records for preservation under Principle 5 of SRC8.
(b) The Retention and Disposal Schedule of the Heritage Council is available upon request
(i) Not applicable
(c) Not applicable
(d) Training and instruction on SRC8 has been supplied free of charge by the State Records Office to the Office of Heritage.
National Trust of Australia (Western Australia)
(a) 15 data sets
(b) Yes
(i) Not applicable
(c) Not applicable
(d) No funding has been allocated
Metropolitan Cemeteries Board
(a) Four (4)
(b) Yes, the Metropolitan Cemeteries Board's Retention and Disposal Schedule (RD2006 011) identifies digital records of archival value.
(i) Not applicable
(c) Not applicable
(d) Records management funding is provided from Metropolitan Cemeteries Board internal resources.
Notice: This document is created or edited using unregistered or evaluation copy of rtLib valid for testing or development purposes only. To use it for productive or any other purposes please register it. You may purchase the license on
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(a) All physical files identified for preservation are with either State Records Office (SRO) storage or IronMountainstorage. A small number of files are stored in the basement of Dumas House pending removal to IronMountain. Digital records are backed up and stored safely at IronMountain. All digital records are considered as archive material.
(b) No
(i) It is not required under Principle 5 of SRC 8.
(c) All records are managed under SRO Retention and Disposal guidelines.
(d) The Department of Local Government does not receive funding from SRO.
Heritage Council of Western Australia
(a)
The Retention and Disposal schedule for the Heritage Council identifies two sets of digital records for preservation under Principle 5 of SRC8.
(b) The Retention and Disposal Schedule of the Heritage Council is available upon request
(i) Not applicable
(c) Not applicable
(d) Training and instruction on SRC8 has been supplied free of charge by the State Records Office to the Office of Heritage.
National Trust of Australia (Western Australia)
(a) 15 data sets
(b) Yes
(i) Not applicable
(c) Not applicable
(d) No funding has been allocated
Metropolitan Cemeteries Board
(a) Four (4)
(b) Yes, the Metropolitan Cemeteries Board's Retention and Disposal Schedule (RD2006 011) identifies digital records of archival value.
(i) Not applicable
(c) Not applicable
(d) Records management funding is provided from Metropolitan Cemeteries Board internal resources.
Notice: This document is created or edited using unregistered or evaluation copy of rtLib valid for testing or development purposes only. To use it for productive or any other purposes please register it. You may purchase the license on
http://www.rtlib.com
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