❓ A WA parliamentary question seeks details on outstanding creditor payments across various agencies under the Disability Services, Tourism, Culture and the Arts, and Consumer Protection portfolios as of June 30, 2007. The answers reveal payment delays primarily due to shared services transition and invoice disputes.
AnsweredQoN 2556Legislative Assembly
Asked
14 August 2007
Member
Portfolio
Disability Services; Tourism; Culture and the Arts; Consumer Protection
QuestionView source ↗
(a) what was the amount and number of creditors outstanding for less than or equal to 30 days as at 30 June 2007;
(b) what was the amount and number of creditors outstanding for less than or equal to 60 days as at 30 June 2007;
(c) what was the amount and number of creditors outstanding for less than or equal to 90 days as at 30 June 2007;
(d) what was the amount and number of creditors outstanding for less than or equal to 120 days as at 30 June 2007; and
(e) what was the amount and number of creditors outstanding more than 120 days as at 30 June 2007?
(b) what was the amount and number of creditors outstanding for less than or equal to 60 days as at 30 June 2007;
(c) what was the amount and number of creditors outstanding for less than or equal to 90 days as at 30 June 2007;
(d) what was the amount and number of creditors outstanding for less than or equal to 120 days as at 30 June 2007; and
(e) what was the amount and number of creditors outstanding more than 120 days as at 30 June 2007?
AnswerView source ↗
Answered
19 September 2007
Responded by
Minister for Disability Services; Tourism; Culture and the Arts; Consumer Protection
Response time
36 days
Answer
Disability Services, Perth Theatre Trust and Consumer Protection advised that (d)-(e) Nil
Disability Services
The agency could not pay the outstanding creditors due to:
(b) & (c), all outstanding creditors were cleared in the first few weeks in July 2007. They were not processed within the 30 day period as supporting documentation for payment was
insufficient.
(a) $228,962.33 - 125 creditors
(b) $18 931.32 - 18creditors
(c) $3 149.87 - 5 creditors:
Tourism
(a) $814,771.56 - 66 creditors
(b)-(e) Nil
Rottnest Island Authority
The agency could not pay the outstanding creditors due to:
(b)-(e) Rottnest Island Authority makes every effort to pay creditors within 30 days, however, there are circumstances where this is not possible. The circumstances where Rottnest Island Authority does not pay creditors within 30 days is when the account is in dispute. The invoices are not approved for payment until the dispute is resolved.
(a) $813,576.83 - 110 creditors
(b) $460,442.15 - three creditors
(c) $103,635.06 - five creditors
(d) $36,029.03 - six creditors
(e) $130,900.65 - nine creditors
Department of Culture and the Arts
The agency could not pay the outstanding creditors due to:
(b - c) Most outstanding creditors between 30 and 90 days were held up during the roll-in to Office of Shared Services. There were delays in staff authorising invoices due to unfamiliarity with the new Oracle system. Dealing with workflows and new processes also caused delays. All these have been paid in July.
(d) Payment can be delayed up to 120 days if invoices are incorrectly addressed or accounts in dispute
(a) $1,787,409 - 178 creditors
(b) $150,903 - 19 creditors
(c) $3,478 - 6 creditors
(d) $3,656 - 5 creditors
(e) Nil
ScreenWest
The agency could not pay the outstanding creditors due to:
(b) 4 creditors were held up during the transition to the Office of Shared Services.
2 creditors sent invoices to the wrong Department
(a) $42,127- 6 creditors
(b) $2,733 - 6 creditors
(c)-(e) Nil
Perth Theatre Trust
The agency could not pay the outstanding creditors due to:
(b) - (c) Some outstanding creditors of between 30 and 90 days were held up during the transition to shared services and disputes with suppliers. The majority of outstanding creditors were delayed as a result of processing difficulties. All outstanding creditors have now been paid.
(a) $935, 063 - 127 creditors
(b) $119, 586 - 79 creditors
(c) $66, 521 - 17creditors
Art Gallery of Western Australia
The agency could not pay the outstanding creditors due to:
(b) - (c) The majority of outstanding creditors of between 30 and 90 days were held up during the transition to shared services.
(d) The invoices outstanding for between 90 and 120 days were mostly related to purchases whereby the goods had not yet been received or not fully received.
(a) $300,409 - 136 creditors
(b) $82,745 - 39 creditors
(c) $726 - 4 creditors
(d) $20,672 - 5 creditors
(e) Nil
State Library of Western Australia
The agency could not pay the outstanding creditors due to:
(b) - (c) The majority of outstanding creditors of between 30 and 90 days were held up during the transition to shared services and invoices held up due to disputes with suppliers.
(e) Invoices are not processed until goods are received and payments are held up due to disputed items or damaged goods received.
(a) $880,611 - 531 creditors
(b) $129,872 - 70 creditors
(c) $77,858 - 22 creditors
(d) Nil
(e) $4,830 - 11 creditors
WA Museum
The agency could not pay the outstanding creditors due to:
(b) - (c) The vast majority of outstanding creditors of between 30 and 90 days were held up during the transition to shared services. Very few remain outstanding.
(d) Invoices were not received at the Museum prior to the roll-in to shared services. These could not be processed until the process had settled. None remain outstanding.
(e) Of the 5 invoices outstanding more than 120 days three are in dispute and two had service/works outstanding at the reporting date. The three creditors in dispute remain outstanding.
(a) $415,785 - 313 creditors
(b) $83,207 - 84 creditors
(c) $10, 220 - 14 creditors
(d) $9,134 - 90 creditors
(e) $5, 165 - 5 creditors
Consumer Protection:
The Agency could not pay the outstanding creditors due to:
(b)-(c):
The Department of Consumer and Employment Protection (DOCEP) makes every effort to pay creditors within 30 days, however there are circumstances under which this is not possible.
Late Billing - some creditors do not submit invoices for more than 30 days after the goods or services are supplied. The date recorded in the finance system is the date of the invoice (not the date the invoice is received) and therefore such invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
Grant payments - grant payments are made when certain milestones are met. The department needs to be satisfied these have been met and this can cause delays in payment.
Misdirected invoices - payment can be delayed if invoices are incorrectly addressed and/or the original invoices are not received.
Early receipt of invoices - invoices can be received from creditors prior to the goods and/or service having been received. The date recorded in the finance system is the date of the invoice (not the date the invoice is received) and therefore such invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
(a) $160729 - 115 creditors
(b) $5079 - 14 creditors
(c) $4461 - 3 creditors
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Disability Services, Perth Theatre Trust and Consumer Protection advised that (d)-(e) Nil
Disability Services
The agency could not pay the outstanding creditors due to:
(b) & (c), all outstanding creditors were cleared in the first few weeks in July 2007. They were not processed within the 30 day period as supporting documentation for payment was
insufficient.
(a) $228,962.33 - 125 creditors
(b) $18 931.32 - 18creditors
(c) $3 149.87 - 5 creditors:
Tourism
(a) $814,771.56 - 66 creditors
(b)-(e) Nil
Rottnest Island Authority
The agency could not pay the outstanding creditors due to:
(b)-(e) Rottnest Island Authority makes every effort to pay creditors within 30 days, however, there are circumstances where this is not possible. The circumstances where Rottnest Island Authority does not pay creditors within 30 days is when the account is in dispute. The invoices are not approved for payment until the dispute is resolved.
(a) $813,576.83 - 110 creditors
(b) $460,442.15 - three creditors
(c) $103,635.06 - five creditors
(d) $36,029.03 - six creditors
(e) $130,900.65 - nine creditors
Department of Culture and the Arts
The agency could not pay the outstanding creditors due to:
(b - c) Most outstanding creditors between 30 and 90 days were held up during the roll-in to Office of Shared Services. There were delays in staff authorising invoices due to unfamiliarity with the new Oracle system. Dealing with workflows and new processes also caused delays. All these have been paid in July.
(d) Payment can be delayed up to 120 days if invoices are incorrectly addressed or accounts in dispute
(a) $1,787,409 - 178 creditors
(b) $150,903 - 19 creditors
(c) $3,478 - 6 creditors
(d) $3,656 - 5 creditors
(e) Nil
ScreenWest
The agency could not pay the outstanding creditors due to:
(b) 4 creditors were held up during the transition to the Office of Shared Services.
2 creditors sent invoices to the wrong Department
(a) $42,127- 6 creditors
(b) $2,733 - 6 creditors
(c)-(e) Nil
Perth Theatre Trust
The agency could not pay the outstanding creditors due to:
(b) - (c) Some outstanding creditors of between 30 and 90 days were held up during the transition to shared services and disputes with suppliers. The majority of outstanding creditors were delayed as a result of processing difficulties. All outstanding creditors have now been paid.
(a) $935, 063 - 127 creditors
(b) $119, 586 - 79 creditors
(c) $66, 521 - 17creditors
Art Gallery of Western Australia
The agency could not pay the outstanding creditors due to:
(b) - (c) The majority of outstanding creditors of between 30 and 90 days were held up during the transition to shared services.
(d) The invoices outstanding for between 90 and 120 days were mostly related to purchases whereby the goods had not yet been received or not fully received.
(a) $300,409 - 136 creditors
(b) $82,745 - 39 creditors
(c) $726 - 4 creditors
(d) $20,672 - 5 creditors
(e) Nil
State Library of Western Australia
The agency could not pay the outstanding creditors due to:
(b) - (c) The majority of outstanding creditors of between 30 and 90 days were held up during the transition to shared services and invoices held up due to disputes with suppliers.
(e) Invoices are not processed until goods are received and payments are held up due to disputed items or damaged goods received.
(a) $880,611 - 531 creditors
(b) $129,872 - 70 creditors
(c) $77,858 - 22 creditors
(d) Nil
(e) $4,830 - 11 creditors
WA Museum
The agency could not pay the outstanding creditors due to:
(b) - (c) The vast majority of outstanding creditors of between 30 and 90 days were held up during the transition to shared services. Very few remain outstanding.
(d) Invoices were not received at the Museum prior to the roll-in to shared services. These could not be processed until the process had settled. None remain outstanding.
(e) Of the 5 invoices outstanding more than 120 days three are in dispute and two had service/works outstanding at the reporting date. The three creditors in dispute remain outstanding.
(a) $415,785 - 313 creditors
(b) $83,207 - 84 creditors
(c) $10, 220 - 14 creditors
(d) $9,134 - 90 creditors
(e) $5, 165 - 5 creditors
Consumer Protection:
The Agency could not pay the outstanding creditors due to:
(b)-(c):
The Department of Consumer and Employment Protection (DOCEP) makes every effort to pay creditors within 30 days, however there are circumstances under which this is not possible.
Late Billing - some creditors do not submit invoices for more than 30 days after the goods or services are supplied. The date recorded in the finance system is the date of the invoice (not the date the invoice is received) and therefore such invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
Grant payments - grant payments are made when certain milestones are met. The department needs to be satisfied these have been met and this can cause delays in payment.
Misdirected invoices - payment can be delayed if invoices are incorrectly addressed and/or the original invoices are not received.
Early receipt of invoices - invoices can be received from creditors prior to the goods and/or service having been received. The date recorded in the finance system is the date of the invoice (not the date the invoice is received) and therefore such invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
(a) $160729 - 115 creditors
(b) $5079 - 14 creditors
(c) $4461 - 3 creditors
Notice: This document is created or edited using unregistered or evaluation copy of rtLib valid for testing or development purposes only. To use it for productive or any other purposes please register it. You may purchase the license on
http://www.rtlib.com
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