❓ A WA parliamentary question sought data on access requests to State Archives records across various government entities. The responses varied, with some reporting no requests and others detailing how requests were handled, including a case where access was initially declined but later accommodated.
AnsweredQoN 3359Legislative Assembly
Asked
28 June 2018
Member
Portfolio
Premier; Minister for Public Sector Management; State Development, Jobs and Trade; Federal-State Relations
QuestionView source ↗
For each department, agency, government trading enterprise or organisation within your portfolios, can you please advise, for each of the past five years: (a) how many requests have been made to access State Archives records held by the organisation; (b) how many requests to access State Archives records were met; and (c) how many requests to access State Archives records were declined and the basis on which each request was denied?
AnswerView source ↗
Answered
14 August 2018
Response time
1 days
GoldCorp
(a) Approximately 6. Only one was issued as an official FOI.
(b) All requests were met. The non FOI requests were addressed as courtesies to members of the public – particularly when prompted by visitors to follow up reactions to our exhibitor tour.
(c) One request was initially declined due to the historical researcher requiring site access to inspect the records first hand. An accommodation was met by temporarily transferring the records to the SRO’s public viewing research areas for a set time. The SRO were able to support the researcher and oversea the preservation and protection of the records.
Lotterywest
(a) For each of the past five years Lotterywest has received no requests to access the State Archives records.
(b) Not applicable.
(c) Not applicable.
Premier and Cabinet
On the basis that the Member is referring to requests for a restricted paper folder, sitting in the State Records Office that was still within its restriction period (25 or 30 or 75 years depending on the subject matter), the answer is:
(a)
2017 - 0
2016 - 0
2015 - 1
2014 - 1
2013 - 2
(b) All
(c) Not applicable.
Public Sector Commission
(a) None.
(b) Not applicable.
(c) Not applicable.
Salaries and Allowances Tribunal
(a) Nil
(b) Not applicable.
(c) Not applicable.
Department of Jobs, Tourism, Science and Innovation
(a) No specific records are kept; an estimate of the number of requests would be 75 per year.
(b) All requests were met.
(c) None declined.
(a) Approximately 6. Only one was issued as an official FOI.
(b) All requests were met. The non FOI requests were addressed as courtesies to members of the public – particularly when prompted by visitors to follow up reactions to our exhibitor tour.
(c) One request was initially declined due to the historical researcher requiring site access to inspect the records first hand. An accommodation was met by temporarily transferring the records to the SRO’s public viewing research areas for a set time. The SRO were able to support the researcher and oversea the preservation and protection of the records.
Lotterywest
(a) For each of the past five years Lotterywest has received no requests to access the State Archives records.
(b) Not applicable.
(c) Not applicable.
Premier and Cabinet
On the basis that the Member is referring to requests for a restricted paper folder, sitting in the State Records Office that was still within its restriction period (25 or 30 or 75 years depending on the subject matter), the answer is:
(a)
2017 - 0
2016 - 0
2015 - 1
2014 - 1
2013 - 2
(b) All
(c) Not applicable.
Public Sector Commission
(a) None.
(b) Not applicable.
(c) Not applicable.
Salaries and Allowances Tribunal
(a) Nil
(b) Not applicable.
(c) Not applicable.
Department of Jobs, Tourism, Science and Innovation
(a) No specific records are kept; an estimate of the number of requests would be 75 per year.
(b) All requests were met.
(c) None declined.
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