❓ Question regarding policies and procedures for erasing hard drives of disposed photocopiers across various agencies within the Minister's portfolio. The answers reveal varying practices across different departments, with some having formal policies, others relying on lease arrangements or built-in software, and all referring to QoN 3209 for specific photocopier details.
AnsweredQoN 3206Legislative Assembly
QuestionView source ↗
In respect of the Minister’s portfolio responsibilities for any of their departments, agencies, government trading enterprises or boards I ask: (a) Are there any policies or procedures in place for erasing the hard-drives of photocopiers upon their disposal from the agency: (i) If so, what are they and what software is used to erase the hard-drive; and (ii) If not, why not; (b) Could the Minister provide a breakdown (make/model/software operating system) of the photocopiers that are in use (including which are connected to a WLAN, LAN etc. and which are stand-alone) as at: (i) 1 June 2016; (ii) 1 June 2017; and (iii) 1 June 2018; and (c) Are any of the photocopiers in (b)(i)-(iii) used to scan, replicate or print sensitive or confidential information: (i) If so, what type of sensitive or confidential information; and (ii) If so, what measures are put in place to ensure this information is not retained on the hard-drive of the photocopier?
AnswerView source ↗
Answered
15 August 2018
Responded by
Minister representing the Minister for Environment; Disability Services
Response time
10 days
For the Department of Biodiversity, Conservation and Attractions
(a) Yes
(i) Operational Guideline - Data Handling (Information Security) that provides guidance to all staff on the appropriate handling practises required to protect the Department’s information assets from loss or inappropriate release. The Department’s IT disposal process provides instructions on the appropriate disposal of an IT asset in accordance with the CUA Contract Number WAS2016 “Waste Disposal and Recycling Services Category E – ICT Equipment Disposal (e-Waste). The default configuration of photocopiers is scan to Departmental email address. Local storage is not utilised.
(ii) Not applicable.
(b) Please see response to Legislative Assembly Question on Notice 3209.
(c) Not applicable.
For the Botanic Gardens and Parks Authority
(a) Yes.
(i) Common Use Arrangement (CUA) service provider who complies with international and CUA standards for secure disposal.
(ii) Not applicable.
(b) Please see response to Legislative Assembly Question on Notice 3209.
(c) Not applicable.
For the Rottnest Island Authority
(a) No.
(i) Lease arrangements cover erasing the hard-drives.
(ii) Not applicable.
(b) Please see response to Legislative Assembly Question on Notice 3209.
(c) Not applicable.
For the Zoological Parks Authority
(a) No.
(i) The DataOverwriteSecuritySystem (DOSS) software built into the devices erases all data from the hard-drives.
(ii) Not applicable.
(b) Please see response to Legislative Assembly Question on Notice 3209.
(c) Not applicable.
(a) Yes
(i) Operational Guideline - Data Handling (Information Security) that provides guidance to all staff on the appropriate handling practises required to protect the Department’s information assets from loss or inappropriate release. The Department’s IT disposal process provides instructions on the appropriate disposal of an IT asset in accordance with the CUA Contract Number WAS2016 “Waste Disposal and Recycling Services Category E – ICT Equipment Disposal (e-Waste). The default configuration of photocopiers is scan to Departmental email address. Local storage is not utilised.
(ii) Not applicable.
(b) Please see response to Legislative Assembly Question on Notice 3209.
(c) Not applicable.
For the Botanic Gardens and Parks Authority
(a) Yes.
(i) Common Use Arrangement (CUA) service provider who complies with international and CUA standards for secure disposal.
(ii) Not applicable.
(b) Please see response to Legislative Assembly Question on Notice 3209.
(c) Not applicable.
For the Rottnest Island Authority
(a) No.
(i) Lease arrangements cover erasing the hard-drives.
(ii) Not applicable.
(b) Please see response to Legislative Assembly Question on Notice 3209.
(c) Not applicable.
For the Zoological Parks Authority
(a) No.
(i) The DataOverwriteSecuritySystem (DOSS) software built into the devices erases all data from the hard-drives.
(ii) Not applicable.
(b) Please see response to Legislative Assembly Question on Notice 3209.
(c) Not applicable.
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