❓ A WA parliamentary question investigates the use of outsourced payroll management companies by departments and agencies within a Minister's portfolio, revealing costs, data shared, and potential privacy breaches. Several agencies use Ascender Pay Pty Ltd and ADP, with no reported privacy breaches.
AnsweredQoN 3593Legislative Assembly
Asked
14 August 2018
Member
Portfolio
Mines and Petroleum; Commerce and Industrial Relations; Electoral Affairs; Asian Engagement
QuestionView source ↗
In the 2017-18 financial year has any department, agencies, commissions or Government Trading Enterprises (GTE) within the Minister's portfolio of responsibilities utilised an outsourced payroll management company and if so: (a) What outsourced payroll company was used and in what country are they based; (b) What is the estimated cost of utilising this outsourced option; (c) What data is provided to this outsourced payroll company in order to process payroll (i.e. names, addresses, bank details); and (d) Is the Minister or Agency aware of any privacy breaches in relation to the data provided to this outsourced payroll company: (i) If so, what is the nature of that breach, including dates of released data and details of the data released?
AnswerView source ↗
Answered
18 September 2018
Responded by
Minister for Mines and Petroleum; Commerce and Industrial Relations; Electoral Affairs; Asian Engagement
Response time
9 days
Department of Mines, Industry Regulation and Safety:
No
(a)-(d)(i) Not applicable
Mineral Research Institute WA:
No
(a)-(d)(i) Not applicable
WA Industrial Relations Commission:
Yes
(a) Ascender Pay Pty Ltd which is an Australian company.
(b) $34 896.31
(c) Names, addresses, tax file numbers and bank details.
(d) No
(i) Not applicable
WorkCover WA:
Yes
(a) Ascender Pay Pty Ltd which is an Australian company.
(b) $82 993
(c) Names, addresses, bank details, tax file numbers and superannuation account.
(d) No
(i) Not applicable
Construction Industry Long Service Leave Payments Board (MyLeave):
Yes
(a) Automatic Data Processing Ltd (ADP) which is an Australian based company.
(b) $4868.31
(c) Names, addresses, Tax File Numbers, Bank account details, phone numbers, rate of pay, superannuation funds, leave accrual and leave taken
(d) The Board has not been advised of any privacy breaches in relation to data held by ADP.
(i) Not applicable
WA Electoral Commission:
Yes
(a) Ascender Pay Pty Ltd which is an Australian company.
(b) $48 633.34
(c) Only authorised staff of the payroll provider are provided with data, which includes names, addresses and bank details.
(d) No
(i) Not applicable
No
(a)-(d)(i) Not applicable
Mineral Research Institute WA:
No
(a)-(d)(i) Not applicable
WA Industrial Relations Commission:
Yes
(a) Ascender Pay Pty Ltd which is an Australian company.
(b) $34 896.31
(c) Names, addresses, tax file numbers and bank details.
(d) No
(i) Not applicable
WorkCover WA:
Yes
(a) Ascender Pay Pty Ltd which is an Australian company.
(b) $82 993
(c) Names, addresses, bank details, tax file numbers and superannuation account.
(d) No
(i) Not applicable
Construction Industry Long Service Leave Payments Board (MyLeave):
Yes
(a) Automatic Data Processing Ltd (ADP) which is an Australian based company.
(b) $4868.31
(c) Names, addresses, Tax File Numbers, Bank account details, phone numbers, rate of pay, superannuation funds, leave accrual and leave taken
(d) The Board has not been advised of any privacy breaches in relation to data held by ADP.
(i) Not applicable
WA Electoral Commission:
Yes
(a) Ascender Pay Pty Ltd which is an Australian company.
(b) $48 633.34
(c) Only authorised staff of the payroll provider are provided with data, which includes names, addresses and bank details.
(d) No
(i) Not applicable
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