❓ The WA Police and Road Safety Commission outline their procedures for handling hard drives from disposed photocopiers, including physical destruction and secure scanning practices. A detailed breakdown of photocopier models is provided in a separate response.
AnsweredQoN 3205Legislative Assembly
QuestionView source ↗
In respect of the Minister’s portfolio responsibilities for any of their departments, agencies, government trading enterprises or boards I ask: (a) Are there any policies or procedures in place for erasing the hard-drives of photocopiers upon their disposal from the agency: (i) If so, what are they and what software is used to erase the hard-drive; and (ii) If not, why not; (b) Could the Minister provide a breakdown (make/model/software operating system) of the photocopiers that are in use (including which are connected to a WLAN, LAN etc. and which are stand-alone) as at: (i) 1 June 2016; (ii) 1 June 2017; and (iii) 1 June 2018; and (c) Are any of the photocopiers in (b)(i)-(iii) used to scan, replicate or print sensitive or confidential information: (i) If so, what type of sensitive or confidential information; and (ii) If so, what measures are put in place to ensure this information is not retained on the hard-drive of the photocopier?
AnswerView source ↗
Answered
14 August 2018
Responded by
Minister for Police; Road Safety
Response time
9 days
( a ) The Western Australian Police advise that all hard drives are removed before disposal and destroyed via crushing/shredding process. The destruction is witnessed by WA Police Force staff and destruction certificates recorded. WA Police Force printers and photcopiers process operational and legally restricted material as well as confidential cabinet and parliamentary information. WA Police Force multi-function printing and scanning devices are configured to scan to a networked server rather than the local hard drive. This network location is data wiped on a regular basis. Secure scanning is also configured for sensitive data to be delivered directly to the requestors e-mail box or a secured network folder.
The Road Safety Commission advise that since attachment to the WA Police Force on 1 July 2017, the Road Safety Commission has adopted the WA Police Force Information Security Policies. From 1 July 2015 to 30 June 2017, the Road Safety Commission as a separate agency of State, had its own Information and Communications Technology Use Policy. WA Police Force recover the HDD prior to the asset being removed by the vendor and arrange for it to be shredded as part of witnessed destruction. The serial number of the HDD is recorded. The Road Safety Commission has a number of multifunction devices (MFDs) used for scanning and printing of documents related to a range of matters that could be sensitive or confidential. These include documents relating to human resource matters and Cabinet in Confidence documents. All staff within the Road Safety Commission have been made aware of their obligations under the State Records Act 2000.
( b ) Please see response to Legislative Assembly Question on Notice 3209.
( c ) Not Applicable.
The Road Safety Commission advise that since attachment to the WA Police Force on 1 July 2017, the Road Safety Commission has adopted the WA Police Force Information Security Policies. From 1 July 2015 to 30 June 2017, the Road Safety Commission as a separate agency of State, had its own Information and Communications Technology Use Policy. WA Police Force recover the HDD prior to the asset being removed by the vendor and arrange for it to be shredded as part of witnessed destruction. The serial number of the HDD is recorded. The Road Safety Commission has a number of multifunction devices (MFDs) used for scanning and printing of documents related to a range of matters that could be sensitive or confidential. These include documents relating to human resource matters and Cabinet in Confidence documents. All staff within the Road Safety Commission have been made aware of their obligations under the State Records Act 2000.
( b ) Please see response to Legislative Assembly Question on Notice 3209.
( c ) Not Applicable.
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