❓ A WA parliamentary question seeks data on records management practices across agencies within the Attorney General's portfolio, including hard copy archives, staff training in records management, and digital archives management.
AnsweredQoN 3368Legislative Assembly
QuestionView source ↗
For each department, agency, government trading enterprise or organisation within your portfolios, can you please advise: (a) how many lineal meters of hard copy documents are held by the organisation, which would be transferred to the State Records Office as State Archives, if transfers were being accepted; (b) how many FTE have specific training in the State Records Act 2000 ; (c) how many FTE have specific training in, or knowledge of the long-term care and preservation of State Archives; and (d) how many FTE have specific training in, or knowledge of the management of digital archives?
AnswerView source ↗
Answered
14 August 2018
Response time
1 days
THE CORRUPTION AND CRIME COMMISSION
(a) This figure is unknown. The Commission has not yet identified state archives that need to be transferred to the State Records Office.
(b) Two officers have university qualifications in information/records management.
(c) One
(d) One
THE DEPARTMENT OF JUSTICE
( a) 16,670.1 lineal metres.
(b) 3,301 staff.
(c) 14 staff.
(d) 13 staff.
EQUAL OPPORTUNITY COMMISSION
(a) 51.6 lineal metres.
(b) 1
(c) 3
(d) 3
THE LEGAL PRACTICE BOARD INCLUDING THE LEGAL PROFESSION COMPLAINTS COMMITTEE (WHICH IS A COMMITTEE OF THE BOARD)
(a) 4.5 lineal meters.
(b) 1.0.
(c) 2.0.
(d) 2.0.
LEGALAID WA
(a) Nil
(b) 336
(c) 4
(d) 4
OFFICE OF THE COMMISSIONER FOR CHILDREN AND YOUNG PEOPLE
(a) 0
(b) 0
(c) 0
(d) 0
As the Commissioner for Children and Young People's office was only created in 2008 there are no records held that come under the term State Archives.
OFFICE OF THE DIRECTOR OF PUBLIC PROSECUTIONS
(a) 957 lineal meters;
(b) 4;
(c) 4; and
(d) 1.
OFFICE OF THE INFORMATION COMMISSIONER
(a) Unknown. Files that are earmarked for archiving have not, at this stage, been separated and stored as per the SRO’s ‘Directions for keeping hardcopy State archives awaiting transfer to the State Records Office’.
(b) 1.
(c) 1.
(d) 1
SOLICITOR GENERALS OFFICE
(a) 162 lineal meters;
(b) - (d) It is the responsibility of the Office Administrator to be aware of their responsibilities in relation to creating, managing and maintaining government records according to the State Records Act 2000. There is no specific training provided at the level asked in the above questions.
STATE SOLICITORS OFFICE
(a) Not supplied as it will be too onerous a task to undertake for the purposes of providing an answer.
(b) None. However the Records Manager for the State Solicitor's Office is extremely conversant with the provisions of the State Records Act and all staff are required to be made aware of their responsibilities in relation to creating, managing and maintaining government records.
(c) None. However the Records Manager for the State Solicitor's Office is very knowledgeable regarding the care and preservation of State Archives.
(d) None
(a) This figure is unknown. The Commission has not yet identified state archives that need to be transferred to the State Records Office.
(b) Two officers have university qualifications in information/records management.
(c) One
(d) One
THE DEPARTMENT OF JUSTICE
( a) 16,670.1 lineal metres.
(b) 3,301 staff.
(c) 14 staff.
(d) 13 staff.
EQUAL OPPORTUNITY COMMISSION
(a) 51.6 lineal metres.
(b) 1
(c) 3
(d) 3
THE LEGAL PRACTICE BOARD INCLUDING THE LEGAL PROFESSION COMPLAINTS COMMITTEE (WHICH IS A COMMITTEE OF THE BOARD)
(a) 4.5 lineal meters.
(b) 1.0.
(c) 2.0.
(d) 2.0.
LEGALAID WA
(a) Nil
(b) 336
(c) 4
(d) 4
OFFICE OF THE COMMISSIONER FOR CHILDREN AND YOUNG PEOPLE
(a) 0
(b) 0
(c) 0
(d) 0
As the Commissioner for Children and Young People's office was only created in 2008 there are no records held that come under the term State Archives.
OFFICE OF THE DIRECTOR OF PUBLIC PROSECUTIONS
(a) 957 lineal meters;
(b) 4;
(c) 4; and
(d) 1.
OFFICE OF THE INFORMATION COMMISSIONER
(a) Unknown. Files that are earmarked for archiving have not, at this stage, been separated and stored as per the SRO’s ‘Directions for keeping hardcopy State archives awaiting transfer to the State Records Office’.
(b) 1.
(c) 1.
(d) 1
SOLICITOR GENERALS OFFICE
(a) 162 lineal meters;
(b) - (d) It is the responsibility of the Office Administrator to be aware of their responsibilities in relation to creating, managing and maintaining government records according to the State Records Act 2000. There is no specific training provided at the level asked in the above questions.
STATE SOLICITORS OFFICE
(a) Not supplied as it will be too onerous a task to undertake for the purposes of providing an answer.
(b) None. However the Records Manager for the State Solicitor's Office is extremely conversant with the provisions of the State Records Act and all staff are required to be made aware of their responsibilities in relation to creating, managing and maintaining government records.
(c) None. However the Records Manager for the State Solicitor's Office is very knowledgeable regarding the care and preservation of State Archives.
(d) None
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