❓ WA Parliamentary Question on Notice regarding the identification and management of digital archives within agencies and departments under the Attorney General's portfolios, revealing varying levels of compliance with SRC 8 (Digital Recordkeeping).
AnsweredQoN 2937Legislative Assembly
QuestionView source ↗
In Western Australia, a mandatory requirement for agencies to identify and manage State archives in digital format was introduced when the State Records Commission adopted SRC 8 (Digital Recordkeeping) with the Standard coming into operation in February 2008. In relation to each agency and department in the Attorney General’s portfolios, I ask:
(a) how many data sets and/or digital records have been identified by each agency for preservation as digital archives pursuant to Principle 5 of SRC 8;
(b) is there is a publicly accessible register that describes data sets and classes of records identified as digital archives in the Attorney General’s departments and agencies; and
(i) if not, why not, and when is it the Attorney General’s intention to publish such a register;
(c) if such a transparent register does not currently exist, what assurance can the Attorney General’s give that digital archives of the State within his portfolios are being identified and managed in accordance with the requirements of SRC 8; and
(d) what funding has been allocated within the Attorney General’s portfolios, or provided by the State Records Office, to provide agencies with training and instruction on how to comply with SRC 8?
(a) how many data sets and/or digital records have been identified by each agency for preservation as digital archives pursuant to Principle 5 of SRC 8;
(b) is there is a publicly accessible register that describes data sets and classes of records identified as digital archives in the Attorney General’s departments and agencies; and
(i) if not, why not, and when is it the Attorney General’s intention to publish such a register;
(c) if such a transparent register does not currently exist, what assurance can the Attorney General’s give that digital archives of the State within his portfolios are being identified and managed in accordance with the requirements of SRC 8; and
(d) what funding has been allocated within the Attorney General’s portfolios, or provided by the State Records Office, to provide agencies with training and instruction on how to comply with SRC 8?
AnswerView source ↗
Answered
22 June 2010
Response time
34 days
Corruption and Crime Commission of Western Australia
(a) None;
(b) Not applicable;
(i) Not applicable;
(c) The Commission has a Records Disposal Program for the disposal of Commission records, including digital records, in accordance with a Disposal Authority approved by the State Records Commission and Principle 5 of SRC 8;
(d) None.
Department of Corrective Services
(a) Nine datasets and digital archives kept in TRIM;
(b) Yes;
(i) Not applicable;
(c) Not applicable;
(d) To satisfy SRC 8 and other State legislative recordkeeping requirements, funding is allocated as part of
the operational budget allocation for the Department's Corporate Records Management Branch.
Department of the Attorney General
(a) Five business data sets and digital archives in the Department's electronic document and records
management system;
(b) Yes;
(i) Not applicable;
(c) Not applicable;
(d) The Department has allocated an operational provision over the forward years to progressively satisfy the SRC 8 record keeping requirements and the other State Records Act obligations.
Equal Opportunity Commission of Western Australia
(a) The Equal Opportunity Commission has recently adopted the digitization of source documents. All digital records form part of the Commission's Retention and Disposal Authority which is approved by State Records.
(b) Public can access the register by making formal written request to the Commission.
(i) Not applicable.
(c) Not applicable.
(d) Funding will be made available in 2010/2011 for training all staff on the compliance requirements of
SRC 8.
Law Reform Commission of Western Australia
(a) None;
(b-c) Not applicable;
(d) Nil.
Legal Aid Commission of Western Australia
(a) None. However, Legal Aid WA will continue to review digital records to ascertain if they meet the requirements of a digital archive pursuant to SRC 8;
(b-c) Not applicable;
(d) None
Office of the Director of Public Prosecutions
(a) The Office of the Director of Public Prosecutions (ODPP) maintains paper base file records. ODPP has no data sets and/or digital records for preservation as digital archives pursuant to Principle 5 of SRC 8;
(b) No. Refer (a) above;
(c) Not applicable;
(d) Nil.
Office of the Information Commissioner
(a) Nil.
(b-c) Not applicable.
(d) Nil.
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(a) None;
(b) Not applicable;
(i) Not applicable;
(c) The Commission has a Records Disposal Program for the disposal of Commission records, including digital records, in accordance with a Disposal Authority approved by the State Records Commission and Principle 5 of SRC 8;
(d) None.
Department of Corrective Services
(a) Nine datasets and digital archives kept in TRIM;
(b) Yes;
(i) Not applicable;
(c) Not applicable;
(d) To satisfy SRC 8 and other State legislative recordkeeping requirements, funding is allocated as part of
the operational budget allocation for the Department's Corporate Records Management Branch.
Department of the Attorney General
(a) Five business data sets and digital archives in the Department's electronic document and records
management system;
(b) Yes;
(i) Not applicable;
(c) Not applicable;
(d) The Department has allocated an operational provision over the forward years to progressively satisfy the SRC 8 record keeping requirements and the other State Records Act obligations.
Equal Opportunity Commission of Western Australia
(a) The Equal Opportunity Commission has recently adopted the digitization of source documents. All digital records form part of the Commission's Retention and Disposal Authority which is approved by State Records.
(b) Public can access the register by making formal written request to the Commission.
(i) Not applicable.
(c) Not applicable.
(d) Funding will be made available in 2010/2011 for training all staff on the compliance requirements of
SRC 8.
Law Reform Commission of Western Australia
(a) None;
(b-c) Not applicable;
(d) Nil.
Legal Aid Commission of Western Australia
(a) None. However, Legal Aid WA will continue to review digital records to ascertain if they meet the requirements of a digital archive pursuant to SRC 8;
(b-c) Not applicable;
(d) None
Office of the Director of Public Prosecutions
(a) The Office of the Director of Public Prosecutions (ODPP) maintains paper base file records. ODPP has no data sets and/or digital records for preservation as digital archives pursuant to Principle 5 of SRC 8;
(b) No. Refer (a) above;
(c) Not applicable;
(d) Nil.
Office of the Information Commissioner
(a) Nil.
(b-c) Not applicable.
(d) Nil.
Notice: This document is created or edited using unregistered or evaluation copy of rtLib valid for testing or development purposes only. To use it for productive or any other purposes please register it. You may purchase the license on
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