❓ A WA parliamentary question seeking details on outstanding creditor payments across various government departments and agencies as of June 30, 2007. The response provides a breakdown of amounts and number of creditors outstanding for different time periods.
AnsweredQoN 2552Legislative Assembly
Asked
14 August 2007
Member
Portfolio
Police and Emergency Services; Community Safety; Water Resources; Sport and Recreation
QuestionView source ↗
(a) what was the amount and number of creditors outstanding for less than or equal to 30 days as at 30 June 2007;
(b) what was the amount and number of creditors outstanding for less than or equal to 60 days as at 30 June 2007;
(c) what was the amount and number of creditors outstanding for less than or equal to 90 days as at 30 June 2007;
(d) what was the amount and number of creditors outstanding for less than or equal to 120 days as at 30 June 2007; and
(e) what was the amount and number of creditors outstanding more than 120 days as at 30 June 2007?
(b) what was the amount and number of creditors outstanding for less than or equal to 60 days as at 30 June 2007;
(c) what was the amount and number of creditors outstanding for less than or equal to 90 days as at 30 June 2007;
(d) what was the amount and number of creditors outstanding for less than or equal to 120 days as at 30 June 2007; and
(e) what was the amount and number of creditors outstanding more than 120 days as at 30 June 2007?
AnswerView source ↗
Answered
20 September 2007
Responded by
Minister for Police and Emergency Services; Community Safety; Water Resources; Sport and Recreation
Response time
37 days
Department of Water
Amount / Number of Creditors
(a) $1,104,130.78 / 130
(b) $82,291.54 / 19
(c) Nil
(d) Nil
(e) Nil
Water Corporation
Amount / Number of Creditors
(a) $1,810,720.67 / 387
(b) $182,024.47 / 38
(c) $8906.34 / 8
(d) $3707.25 / 5
(e) Nil
Busselton Water
Amount / Number of Creditors
(a) $463,624.33 / 61
(b) $4,453.28 / 5
(c) $159.75 / 1 Creditor
(d) $10.78 / 1 Creditor
(e) Nil
Aqwest
Amount / Number of Creditors
(a) $315,475.20 / 59
(b) $3,344.68 / 6
(c) $2,514.60 / 3
(d) $459.40 / 3
(e) $95.00 / 1
Department of Sport and Recreation
Amount / Number of Creditors
(a) $162,980.30 / 59
(b) $171,760.76 / 64
(c) $171,760.76 / 64
(d) $175,149.97 / 68
(e) $175,331.02 / 67
WA Institute of Sport
Amount / Number of Creditors
(a) $294956 / 43
(b) $31168 / 16
(c) $1084 / 1
(d) Nil
(e) Nil
WA Sports Centre Trust
Amount / Number of Creditors
(a) $1,160,880 / 258
(b)$216,463 / 86
(c) $79,465 / 38
(d) $ 34,257 / 34
(e) Nil
WA Police
The below figures have been taken from the Accounts Payable module of the WA Police Financial Management Information System.
Amount / Number of Creditors
(a) $2,436,809.53 / 242
(b) $227,935.12 / 93
(c) $31,300.13 / 23
(d) $3,524.01 / 8
(e) $2,328.22 / 11
Fire & Emergency Services Authority
Amount / Number of Creditors
(a) $5,430,659.14 / 425
(b) $74,137.39 / 39
(c) $30,111.96 / 15
(d) $9,800.18 / 10
(e) $6,838.46 / 11
Fire & Emergency Services Superannuation Board
Amount / Number of Creditors
(a) $29,772 / 15
(b) to (e) Nil
Office of Crime Prevention
As at 30 June 2007 the responsible reporting agency in respect of the Office of Crime Prevention was the WA Police. The Police response will be inclusive of the OCP.
Office of Road Safety
The Office of Road Safety is part of the Department of the Premier and Cabinet (DPC) for all administrative issues.
As such, the Office of Road Safety's response to this question will be included as part of the DPC response.
PQ LA2552 Explanatory Notes
WATER CORPORATION
The Water Corporation's financial system calculates the due date for payment of an invoice by applying the contracted trading terms from a supply agreement, i.e. 28 days from the 1
st
of the month following receipt of the invoice. For example:
Invoice Date 31 May 2005
Receipt Date 10 June 2005
Payment Date 28 July 2005 (48 days from invoice receipt)
Every effort is made to pay creditors in line with these terms. Monitoring of performance in this area is maintained on a regular basis. However, there are circumstances when payment in accordance with these terms is not possible. Such circumstances may include:
Contractual Disputes
Delays in approval for payment release as a result of contractual disputes or unsatisfactory service provision.
Goods Returned
Payment withheld pending return and re-supply of unsatisfactory goods.
Early Invoicing
Invoices received prior to the satisfactory delivery of goods or completion of service by the supplier.
Invoice Mismatches
Invoices submitted that do not match the original price quoted.
WA POLICE
WA Police makes every effort to pay creditors within 30 days; however there are circumstances under which this is not possible. Examples which are reflected in the figures provided above include:
Late Billing
Some creditors do not submit invoices for more than 30 days after the goods or services are supplied. The date recorded in the finance system is the date of the invoice (not the date the invoice is received) therefore invoices may appear as outstanding for more than 30 days even if they are paid on the day they are received.
Accounts in dispute
Accounts are not approved for payment until any dispute is resolved.
Grant payments
Grant payments are not made until WA Police is satisfied that any required milestones have been met. This can cause delays in payment.
Misdirected invoices
Payment can be delayed if invoices are incorrectly addressed.
DEPARTMENT OF SPORT AND RECREATION
The Department of Sport and Recreation makes every effort to pay creditors within 30 days, however there are circumstances under which this is not possible. Examples, which are reflected in the figures provided below are:
Late billing
Some creditors do not submit invoices for more than 30 days after the goods or services are supplied. The date recorded in the finance system is the date of the invoice (not the date the invoice is received) and therefore such invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
Grant payments
Grant payments are not made until the Department is satisfied that any required milestones have been met. This can cause delays in payment.
Misdirected invoices
Payment can be delayed if invoices are incorrectly addressed.
DEPARTMENT OF WATER
The Department of Water (DoW) makes every effort to pay creditors within 30 days, however there are circumstances under which this is not possible. Examples, which are reflected in the figures provided in the answer to question (b) are:
Late billing
Some creditors did not submit invoices after the goods or services are supplied. The date recorded in the finance system for June creditors was the date of the invoice (not the date the invoice is received) and therefore such invoices appeared as outstanding for more than 30 days even though they were paid within 30 days of being received by our Finance Section. A number of invoices were first received by the DoW well after the invoice date.
Approval process time delay
Invoices submitted for payment require the approval of the relevant officer prior to processing. The DoW has a number of regional offices across the state. When June invoices were sent directly to the Perth office, copies were sent to regional offices for approval, then returned to the Perth office with approval for payment processing. On occasions, amounts were not paid on time due to unavoidable time delays in the transmission between offices.
Payment time confirmation
All amounts outstanding greater than 30 days at the end of June were paid in August, and as soon as possible after the finalisation of financial year end processing requirements.
BUSSELTON WATER
Busselton Water makes every effort to pay it's creditors within 30 days, however there are circumstances under which this is not possible. Examples, which are reflected in the figures provided below are:
Late billing
Some creditors do not submit invoices for more than 30 days after the goods or services are supplied. The date recorded in the finance system is the date of the invoice (not the date the invoice is received) and therefore such invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
Accounts in dispute
Accounts are not approved for payment until any dispute is resolved.
AQWEST
The Bunbury Water Board makes every effort to pay creditors within 30 days, however there are circumstances under which this is not possible.
Examples, which are reflected in the related figures are:
Late billing
Some creditors do not submit invoices for more than 30 days after the goods or services are supplied. The date recorded in the accounting system is the date of invoice (being the date the goods or services are supplied, and not necessarily the date the invoice is received). Therefore, such invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
Accounts in dispute
Accounts are not approved for payment until any dispute is resolved
Misdirected invoices
Payment can be delayed if invoices are incorrectly addressed.
WA INSTITUTE OF SPORT
The Western Australian Institute of Sport makes every effort to pay creditors within 30 days, however there are circumstances under which this is not possible. Examples, which are reflected in the figures provided below are:
Late billing
Some creditors do not submit invoices for more than 30 days after the goods or services are supplied. The date recorded in the finance system is the date of the invoice (not the date the invoice is received) and therefore such invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
Accounts in dispute
Accounts are not approved for payment until any dispute is resolved.
WA SPORTS CENTRE TRUST
Creditors are always paid within 30 days as required by the Financial Management Act 2006 however this may not occur in the following instances.
Late Billing
Some creditors do not submit invoices for more than 30 days after the goods or services are supplied. The date recorded in the finance system is the date of the invoice (not the date the invoice is received) and therefore such invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
Accounts in dispute
Accounts are not approved for payment until any dispute is resolved which will result in such invoices appearing as outstanding for more than 30 days.
Misdirected invoices
Payment can be delayed if invoices are incorrectly addressed.
FIRE AND EMERGENCY SERVICES AUTHORITY
FESA complies with the
Financial Management Act 2006
guidelines; however it should be noted that the above answer includes instances of timing differences such as, invoicing in advance and in arrears of receipt of goods/services and disputes with vendors.
There were a number of invoices received by FESA in mid to late June 2007 which remained outstanding as at 30 June 2007. These particular invoices account for $3.2 million of the $5.4 million indicated in part (a) above. These invoices have all since been paid within terms.
A significant amount, $2,078,828.60 million, of the $3.2 million relates to the recoup of monies from FESA as part of the Natural Disaster Relief Arrangements program. This relief funding is provided as a result of the Dwellingup bushfires and Tropical Cyclones George, Claire and Isobel.
The following sets out in more detail the amounts invoiced and the services to which they relate.
Air Capability
$416,118.56
Capital Works
$587,556.46
Natural Disaster Relief Arrangements
$2,078,828.60
Fleet Services monthly charges for June
$139,020.47
Notice: This document is created or edited using unregistered or evaluation copy of rtLib valid for testing or development purposes only. To use it for productive or any other purposes please register it. You may purchase the license on
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Amount / Number of Creditors
(a) $1,104,130.78 / 130
(b) $82,291.54 / 19
(c) Nil
(d) Nil
(e) Nil
Water Corporation
Amount / Number of Creditors
(a) $1,810,720.67 / 387
(b) $182,024.47 / 38
(c) $8906.34 / 8
(d) $3707.25 / 5
(e) Nil
Busselton Water
Amount / Number of Creditors
(a) $463,624.33 / 61
(b) $4,453.28 / 5
(c) $159.75 / 1 Creditor
(d) $10.78 / 1 Creditor
(e) Nil
Aqwest
Amount / Number of Creditors
(a) $315,475.20 / 59
(b) $3,344.68 / 6
(c) $2,514.60 / 3
(d) $459.40 / 3
(e) $95.00 / 1
Department of Sport and Recreation
Amount / Number of Creditors
(a) $162,980.30 / 59
(b) $171,760.76 / 64
(c) $171,760.76 / 64
(d) $175,149.97 / 68
(e) $175,331.02 / 67
WA Institute of Sport
Amount / Number of Creditors
(a) $294956 / 43
(b) $31168 / 16
(c) $1084 / 1
(d) Nil
(e) Nil
WA Sports Centre Trust
Amount / Number of Creditors
(a) $1,160,880 / 258
(b)$216,463 / 86
(c) $79,465 / 38
(d) $ 34,257 / 34
(e) Nil
WA Police
The below figures have been taken from the Accounts Payable module of the WA Police Financial Management Information System.
Amount / Number of Creditors
(a) $2,436,809.53 / 242
(b) $227,935.12 / 93
(c) $31,300.13 / 23
(d) $3,524.01 / 8
(e) $2,328.22 / 11
Fire & Emergency Services Authority
Amount / Number of Creditors
(a) $5,430,659.14 / 425
(b) $74,137.39 / 39
(c) $30,111.96 / 15
(d) $9,800.18 / 10
(e) $6,838.46 / 11
Fire & Emergency Services Superannuation Board
Amount / Number of Creditors
(a) $29,772 / 15
(b) to (e) Nil
Office of Crime Prevention
As at 30 June 2007 the responsible reporting agency in respect of the Office of Crime Prevention was the WA Police. The Police response will be inclusive of the OCP.
Office of Road Safety
The Office of Road Safety is part of the Department of the Premier and Cabinet (DPC) for all administrative issues.
As such, the Office of Road Safety's response to this question will be included as part of the DPC response.
PQ LA2552 Explanatory Notes
WATER CORPORATION
The Water Corporation's financial system calculates the due date for payment of an invoice by applying the contracted trading terms from a supply agreement, i.e. 28 days from the 1
st
of the month following receipt of the invoice. For example:
Invoice Date 31 May 2005
Receipt Date 10 June 2005
Payment Date 28 July 2005 (48 days from invoice receipt)
Every effort is made to pay creditors in line with these terms. Monitoring of performance in this area is maintained on a regular basis. However, there are circumstances when payment in accordance with these terms is not possible. Such circumstances may include:
Contractual Disputes
Delays in approval for payment release as a result of contractual disputes or unsatisfactory service provision.
Goods Returned
Payment withheld pending return and re-supply of unsatisfactory goods.
Early Invoicing
Invoices received prior to the satisfactory delivery of goods or completion of service by the supplier.
Invoice Mismatches
Invoices submitted that do not match the original price quoted.
WA POLICE
WA Police makes every effort to pay creditors within 30 days; however there are circumstances under which this is not possible. Examples which are reflected in the figures provided above include:
Late Billing
Some creditors do not submit invoices for more than 30 days after the goods or services are supplied. The date recorded in the finance system is the date of the invoice (not the date the invoice is received) therefore invoices may appear as outstanding for more than 30 days even if they are paid on the day they are received.
Accounts in dispute
Accounts are not approved for payment until any dispute is resolved.
Grant payments
Grant payments are not made until WA Police is satisfied that any required milestones have been met. This can cause delays in payment.
Misdirected invoices
Payment can be delayed if invoices are incorrectly addressed.
DEPARTMENT OF SPORT AND RECREATION
The Department of Sport and Recreation makes every effort to pay creditors within 30 days, however there are circumstances under which this is not possible. Examples, which are reflected in the figures provided below are:
Late billing
Some creditors do not submit invoices for more than 30 days after the goods or services are supplied. The date recorded in the finance system is the date of the invoice (not the date the invoice is received) and therefore such invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
Grant payments
Grant payments are not made until the Department is satisfied that any required milestones have been met. This can cause delays in payment.
Misdirected invoices
Payment can be delayed if invoices are incorrectly addressed.
DEPARTMENT OF WATER
The Department of Water (DoW) makes every effort to pay creditors within 30 days, however there are circumstances under which this is not possible. Examples, which are reflected in the figures provided in the answer to question (b) are:
Late billing
Some creditors did not submit invoices after the goods or services are supplied. The date recorded in the finance system for June creditors was the date of the invoice (not the date the invoice is received) and therefore such invoices appeared as outstanding for more than 30 days even though they were paid within 30 days of being received by our Finance Section. A number of invoices were first received by the DoW well after the invoice date.
Approval process time delay
Invoices submitted for payment require the approval of the relevant officer prior to processing. The DoW has a number of regional offices across the state. When June invoices were sent directly to the Perth office, copies were sent to regional offices for approval, then returned to the Perth office with approval for payment processing. On occasions, amounts were not paid on time due to unavoidable time delays in the transmission between offices.
Payment time confirmation
All amounts outstanding greater than 30 days at the end of June were paid in August, and as soon as possible after the finalisation of financial year end processing requirements.
BUSSELTON WATER
Busselton Water makes every effort to pay it's creditors within 30 days, however there are circumstances under which this is not possible. Examples, which are reflected in the figures provided below are:
Late billing
Some creditors do not submit invoices for more than 30 days after the goods or services are supplied. The date recorded in the finance system is the date of the invoice (not the date the invoice is received) and therefore such invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
Accounts in dispute
Accounts are not approved for payment until any dispute is resolved.
AQWEST
The Bunbury Water Board makes every effort to pay creditors within 30 days, however there are circumstances under which this is not possible.
Examples, which are reflected in the related figures are:
Late billing
Some creditors do not submit invoices for more than 30 days after the goods or services are supplied. The date recorded in the accounting system is the date of invoice (being the date the goods or services are supplied, and not necessarily the date the invoice is received). Therefore, such invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
Accounts in dispute
Accounts are not approved for payment until any dispute is resolved
Misdirected invoices
Payment can be delayed if invoices are incorrectly addressed.
WA INSTITUTE OF SPORT
The Western Australian Institute of Sport makes every effort to pay creditors within 30 days, however there are circumstances under which this is not possible. Examples, which are reflected in the figures provided below are:
Late billing
Some creditors do not submit invoices for more than 30 days after the goods or services are supplied. The date recorded in the finance system is the date of the invoice (not the date the invoice is received) and therefore such invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
Accounts in dispute
Accounts are not approved for payment until any dispute is resolved.
WA SPORTS CENTRE TRUST
Creditors are always paid within 30 days as required by the Financial Management Act 2006 however this may not occur in the following instances.
Late Billing
Some creditors do not submit invoices for more than 30 days after the goods or services are supplied. The date recorded in the finance system is the date of the invoice (not the date the invoice is received) and therefore such invoices will appear as outstanding for more than 30 days even if they are paid on the day they are received.
Accounts in dispute
Accounts are not approved for payment until any dispute is resolved which will result in such invoices appearing as outstanding for more than 30 days.
Misdirected invoices
Payment can be delayed if invoices are incorrectly addressed.
FIRE AND EMERGENCY SERVICES AUTHORITY
FESA complies with the
Financial Management Act 2006
guidelines; however it should be noted that the above answer includes instances of timing differences such as, invoicing in advance and in arrears of receipt of goods/services and disputes with vendors.
There were a number of invoices received by FESA in mid to late June 2007 which remained outstanding as at 30 June 2007. These particular invoices account for $3.2 million of the $5.4 million indicated in part (a) above. These invoices have all since been paid within terms.
A significant amount, $2,078,828.60 million, of the $3.2 million relates to the recoup of monies from FESA as part of the Natural Disaster Relief Arrangements program. This relief funding is provided as a result of the Dwellingup bushfires and Tropical Cyclones George, Claire and Isobel.
The following sets out in more detail the amounts invoiced and the services to which they relate.
Air Capability
$416,118.56
Capital Works
$587,556.46
Natural Disaster Relief Arrangements
$2,078,828.60
Fleet Services monthly charges for June
$139,020.47
Notice: This document is created or edited using unregistered or evaluation copy of rtLib valid for testing or development purposes only. To use it for productive or any other purposes please register it. You may purchase the license on
http://www.rtlib.com
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