❓ A WA parliamentary question on notice requests detailed cost breakdowns for records management and archiving across various government agencies within the Environment portfolio, including access procedures for different user groups. The response provides some data, refers to another QoN, and outlines access processes, but notes limitations in data availability for some agencies.
AnsweredQoN 1373Legislative Council
QuestionView source ↗
I
refer to records management and archiving, and I ask: (a) for
each of the last five financial years finishing 2016-17, for each Government
agency within the Minister’s portfolio, could the Minister please provide the
cost of records archiving services including: (i) collection; (ii) storage; (iii) retrieval; and (iv) destruction; (b) for each of the last five financial years,
finishing 2016-17, for each Government agency within the Minister’s portfolio,
could the Minister please provide the cost of records management consultancy
services provided by: (i) the
State Records Office; and (ii) private consultants and/or consultancy
businesses; and (c) for
each Government agency reporting to the Minister, could the Minister please
explain the process by which records held offsite by third-party private
companies can be searched and accessed by: (i) members of the agency; (ii) members of other Government agencies; (iii) members of academia; and (iv) members of the public?
refer to records management and archiving, and I ask: (a) for
each of the last five financial years finishing 2016-17, for each Government
agency within the Minister’s portfolio, could the Minister please provide the
cost of records archiving services including: (i) collection; (ii) storage; (iii) retrieval; and (iv) destruction; (b) for each of the last five financial years,
finishing 2016-17, for each Government agency within the Minister’s portfolio,
could the Minister please provide the cost of records management consultancy
services provided by: (i) the
State Records Office; and (ii) private consultants and/or consultancy
businesses; and (c) for
each Government agency reporting to the Minister, could the Minister please
explain the process by which records held offsite by third-party private
companies can be searched and accessed by: (i) members of the agency; (ii) members of other Government agencies; (iii) members of academia; and (iv) members of the public?
AnswerView source ↗
Answered
21 August 2018
Responded by
Minister for Environment
Response time
9 days
For the former Disability Services Commission and the Department of Communities – Disability Services
Please refer to Legislative Council Question on Notice 1342.
For the former Department of Parks and Wildlife
(a)(i)-(iv)
Financial Year
2012-2013
2013-2014
2014-2015
2015-2016
2016-2017
Cost
$9,107.16
$5,439.40
$11,431.25
$10,445.98
$8,398.61
(b)(i) Nil
(b)(ii)
Financial Year
2012-2013
2013-2014
2014-2015
2015-2016
2016-2017
Cost
NIL
$ 42,475
$ 38,513
$900
$ 57,818
(c)(i) Via request to the department’s Office for Information Management or by undertaking a search of the department’s recordkeeping system themselves.
(c)(ii) Via written request to the department.
(c)(iii)-(iv) Via written request to the department or by freedom of information request.
Botanic Gardens and Parks Authority
(a)(i)-(iv) Not applicable
(b)(i) Nil
(b)(ii)
Financial Year
2012-2013
2013-2014
2014-2015
2015-2016
2016-2017
Cost
NIL
$ 880
NIL
NIL
NIL
(c)(i)-(iv) Not applicable
Zoological Parks Authority
(a)(i)-(iv)
Financial Year
2012-2013*
2013-2014*
2014-2015**
2015-2016
2016-2017
Cost
$1,635.84
$5,281.91
$3,641.02
* ZPA records prior to January 2015 are paper based records held at offsite storage. Retrieval of records and extraction of the numerous separate monthly invoices from the various files to calculate the various costs requested would be resource and time intensive.
**Figures for this financial year are for the period Jan-June 2015 only.
(b)(i)-(ii) Nil
(c)(i)-(iv) Via written request to the department or by freedom of information request.
Office of the Environmental Protection Authority
2012-2013
(a) (i) – (iv) Nil
(b) (i) – (ii) Nil
Department of Environment and Conservation (Environment Regulation)
2012-2013
(a) (i) – (iii) $338.70 excluding GST (costs not split between the three services in the invoices)
(iv) $975.29 excluding GST
(b) (i) – (ii) Nil
Office of the Environmental Protection Authority
2013-2014
(a)
(i) $458.06 excluding GST
(ii) $253.39 excluding GST
(iii) $229.04 excluding GST
(iv) Nil
(b)
(i) Nil
(ii) $12 600 excluding GST
Department of Environment Regulation
2013-2014
(a) (i) – (iii) $4 392.93 excluding GST (costs not split between the three services in the invoices)
(iv) $329.09 excluding GST
(b) (i) – (ii) Nil
Office of the Environmental Protection Authority
2014-2015
(a)
(i) $1 177.03 excluding GST
(ii) $1 229.12 excluding GST
(iii) $145.63 excluding GST
(iv) Nil
(b) (i) Nil
(ii) $267.30 excluding GST
Department of Environment Regulation
2014-2015
(a) (i) – (iii) $11 986.30 excluding GST (costs not split between the three services in the invoices)
(iv) $1 063.87 excluding GST
(b) (i) – (ii) Nil
Office of the Environmental Protection Authority
2015-2016
(a)
(i) $930.08 excluding GST
(ii) $1 081.99 excluding GST
(iii) $372.33 excluding GST
(iv) Nil
(b) (i) – (ii) Nil
Department of Environment Regulation
2015-2016
(a)
(i) – (iii) $11 543.88 excluding GST (costs not split between the three services in the invoices)
(iv) $492.16 excluding GST
(b) (i) – (ii) Nil
Office of the Environmental Protection Authority
2016-2017
(a)
(i) $839.61 excluding GST
(ii) $1 651.55 excluding GST
(iii) $620.05 excluding GST
(iv) Nil
(b) (i) – (ii) Nil
Department of Environment Regulation
2016-2017
(a) (i) – (iii) $14 263.56 excluding GST (costs not split between the three services in the invoices)
(iv) $588.80 excluding GST
(b) (i) – (ii) Nil
(c)
(i) – (ii) All offsite electronic and physical records are tracked using the Department of Water and Environmental Regulation’s Records Management System. Upon request by members of the agency or other Government Departments, the relevant records are retrieved and copies provided to the requestor.
(iii) – (iv) Information is provided through a Freedom of Information request in accordance with the Freedom of Information Act 1992 .
Please refer to Legislative Council Question on Notice 1342.
For the former Department of Parks and Wildlife
(a)(i)-(iv)
Financial Year
2012-2013
2013-2014
2014-2015
2015-2016
2016-2017
Cost
$9,107.16
$5,439.40
$11,431.25
$10,445.98
$8,398.61
(b)(i) Nil
(b)(ii)
Financial Year
2012-2013
2013-2014
2014-2015
2015-2016
2016-2017
Cost
NIL
$ 42,475
$ 38,513
$900
$ 57,818
(c)(i) Via request to the department’s Office for Information Management or by undertaking a search of the department’s recordkeeping system themselves.
(c)(ii) Via written request to the department.
(c)(iii)-(iv) Via written request to the department or by freedom of information request.
Botanic Gardens and Parks Authority
(a)(i)-(iv) Not applicable
(b)(i) Nil
(b)(ii)
Financial Year
2012-2013
2013-2014
2014-2015
2015-2016
2016-2017
Cost
NIL
$ 880
NIL
NIL
NIL
(c)(i)-(iv) Not applicable
Zoological Parks Authority
(a)(i)-(iv)
Financial Year
2012-2013*
2013-2014*
2014-2015**
2015-2016
2016-2017
Cost
$1,635.84
$5,281.91
$3,641.02
* ZPA records prior to January 2015 are paper based records held at offsite storage. Retrieval of records and extraction of the numerous separate monthly invoices from the various files to calculate the various costs requested would be resource and time intensive.
**Figures for this financial year are for the period Jan-June 2015 only.
(b)(i)-(ii) Nil
(c)(i)-(iv) Via written request to the department or by freedom of information request.
Office of the Environmental Protection Authority
2012-2013
(a) (i) – (iv) Nil
(b) (i) – (ii) Nil
Department of Environment and Conservation (Environment Regulation)
2012-2013
(a) (i) – (iii) $338.70 excluding GST (costs not split between the three services in the invoices)
(iv) $975.29 excluding GST
(b) (i) – (ii) Nil
Office of the Environmental Protection Authority
2013-2014
(a)
(i) $458.06 excluding GST
(ii) $253.39 excluding GST
(iii) $229.04 excluding GST
(iv) Nil
(b)
(i) Nil
(ii) $12 600 excluding GST
Department of Environment Regulation
2013-2014
(a) (i) – (iii) $4 392.93 excluding GST (costs not split between the three services in the invoices)
(iv) $329.09 excluding GST
(b) (i) – (ii) Nil
Office of the Environmental Protection Authority
2014-2015
(a)
(i) $1 177.03 excluding GST
(ii) $1 229.12 excluding GST
(iii) $145.63 excluding GST
(iv) Nil
(b) (i) Nil
(ii) $267.30 excluding GST
Department of Environment Regulation
2014-2015
(a) (i) – (iii) $11 986.30 excluding GST (costs not split between the three services in the invoices)
(iv) $1 063.87 excluding GST
(b) (i) – (ii) Nil
Office of the Environmental Protection Authority
2015-2016
(a)
(i) $930.08 excluding GST
(ii) $1 081.99 excluding GST
(iii) $372.33 excluding GST
(iv) Nil
(b) (i) – (ii) Nil
Department of Environment Regulation
2015-2016
(a)
(i) – (iii) $11 543.88 excluding GST (costs not split between the three services in the invoices)
(iv) $492.16 excluding GST
(b) (i) – (ii) Nil
Office of the Environmental Protection Authority
2016-2017
(a)
(i) $839.61 excluding GST
(ii) $1 651.55 excluding GST
(iii) $620.05 excluding GST
(iv) Nil
(b) (i) – (ii) Nil
Department of Environment Regulation
2016-2017
(a) (i) – (iii) $14 263.56 excluding GST (costs not split between the three services in the invoices)
(iv) $588.80 excluding GST
(b) (i) – (ii) Nil
(c)
(i) – (ii) All offsite electronic and physical records are tracked using the Department of Water and Environmental Regulation’s Records Management System. Upon request by members of the agency or other Government Departments, the relevant records are retrieved and copies provided to the requestor.
(iii) – (iv) Information is provided through a Freedom of Information request in accordance with the Freedom of Information Act 1992 .
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