❓ A WA parliamentary question seeks details on the acquittal process for the Local Projects Local Jobs scheme administered by the Department of Education, including audits, deviations in expenditure, and overdue acquittals. The Minister provides answers regarding standard forms, required documents, audit processes, and identifies four projects with expenditure deviations exceeding 5%.
AnsweredQoN 1274Legislative Council
QuestionView source ↗
(1) I seek details concerning the acquittal process, including the information provided by recipient organisations regarding the funding they received via that portion of the Local Projects Local Jobs (LPLJ) scheme administered by the department, in particular I ask: (a) was there a standard form provided to all recipient organisations to acquit the LPLJ revenue they received against their expenditure; (b) what standard documents were each recipient organisation obliged to provide the department prior to/after LPLJ funds were released; (c) by when was this information required by the department; (d) did the department undertake any audits to confirm the accuracy of acquittal documentation submitted by recipient organisations; (e) did any organisation's project expenditure deviate from the purpose for which the grant was provided, or from the amount provided by the department by an amount of five percent or more (in either direction); (f) if yes to (e), what are the details; and (g) whenever there was concerns arising from the acquittal information submitted by a recipient, how were concerns followed up, and what was the outcome? (2) Will the Minister please identify the project, recipient organisation and associated funding for acquittals that are/were: (a) thirty to forty four days overdue; (b) forty five to fifty nine days overdue; (c) sixty to eighty nine days overdue; and (d) over ninety days overdue? (3) Are any acquittals presently outstanding and, if so, which project and organisation is involved?
AnswerView source ↗
Answered
27 June 2018
Responded by
Minister for Education and Training
Response time
10 days
(1) (a) Yes
(b) Public schools are required to complete a Project Acquittal Report.
Non-government sector recipients are required to submit a Certification Statement for Grant Recipient.
(c) The final deadline is 30 June 2018.
(d) The Internal Audit and Assurance Directorate is currently auditing grant agreements and its sample includes LPLJ projects. The Office of the Auditor General is also auditing a sample of LPLJ projects for 2017-18 financial audit.
(e) Yes.
(f) As at 8 June 2018, the project expenditure for the following four recipients deviated from the amount for which the grant was provided by an amount of five per cent or more:
Project
Recipient
Underspent Percentage
MET046
Aveley Primary School
9.5%
MET096
Bicton Primary School
25.0%
MET436
Settlers Primary School
9.5%
MET550
Hawker Park Primary School
10%
(g) Department of Education officers have contacted the relevant recipients via email or telephone seeking additional information as required. Recipients are currently completing the final acquittal process for the projects.
(2) (a)-(d) Final project acquittals are not due until 30 June 2018.
(3) Not applicable.
(b) Public schools are required to complete a Project Acquittal Report.
Non-government sector recipients are required to submit a Certification Statement for Grant Recipient.
(c) The final deadline is 30 June 2018.
(d) The Internal Audit and Assurance Directorate is currently auditing grant agreements and its sample includes LPLJ projects. The Office of the Auditor General is also auditing a sample of LPLJ projects for 2017-18 financial audit.
(e) Yes.
(f) As at 8 June 2018, the project expenditure for the following four recipients deviated from the amount for which the grant was provided by an amount of five per cent or more:
Project
Recipient
Underspent Percentage
MET046
Aveley Primary School
9.5%
MET096
Bicton Primary School
25.0%
MET436
Settlers Primary School
9.5%
MET550
Hawker Park Primary School
10%
(g) Department of Education officers have contacted the relevant recipients via email or telephone seeking additional information as required. Recipients are currently completing the final acquittal process for the projects.
(2) (a)-(d) Final project acquittals are not due until 30 June 2018.
(3) Not applicable.
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