❓ WA Parliamentary Question on Notice regarding agencies' compliance with SRC 8 (Digital Recordkeeping) and the identification/management of digital archives within the Minister's Environment and Youth portfolios. The answers reveal varying levels of compliance and transparency across different agencies.
AnsweredQoN 2942Legislative Assembly
QuestionView source ↗
In Western Australia, a mandatory requirement for agencies to identify and manage State archives in digital format was introduced when the State Records Commission adopted SRC 8 (Digital Recordkeeping) with the Standard coming into operation in February 2008. In relation to each agency and department in the Minister’s portfolios, I ask:
(a) how many data sets and/or digital records have been identified by each agency for preservation as digital archives pursuant to Principle 5 of SRC 8;
(b) is there is a publicly accessible register that describes data sets and classes of records identified as digital archives in the Minister’s departments and agencies; and
(i) if not, why not, and when is it the Minister’s intention to publish such a register;
(c) if such a transparent register does not currently exist, what assurance can the Minister give that digital archives of the State within her portfolios are being identified and managed in accordance with the requirements of SRC 8; and
(d) what funding has been allocated within the Minister’s portfolios, or provided by the State Records Office, to provide agencies with training and instruction on how to comply with SRC 8?
(a) how many data sets and/or digital records have been identified by each agency for preservation as digital archives pursuant to Principle 5 of SRC 8;
(b) is there is a publicly accessible register that describes data sets and classes of records identified as digital archives in the Minister’s departments and agencies; and
(i) if not, why not, and when is it the Minister’s intention to publish such a register;
(c) if such a transparent register does not currently exist, what assurance can the Minister give that digital archives of the State within her portfolios are being identified and managed in accordance with the requirements of SRC 8; and
(d) what funding has been allocated within the Minister’s portfolios, or provided by the State Records Office, to provide agencies with training and instruction on how to comply with SRC 8?
AnswerView source ↗
Answered
23 June 2010
Responded by
Minister representing the Minister for Environment; Youth
Response time
35 days
Department of Environment and Conservation; including the Office of the Appeals Convenor and the Office of the Environmental Protection Authority
a) 19
b) Yes. The Department's Information Statement, required under the
Freedom of Information Act 1992
, identifies a list of data sets and classes of records available from the Department and sets out how they can be accessed.
i) Not applicable.
c) Not applicable.
d) Each year funding is allocated within the Department for records awareness training, including training of new staff and refresher training. This training includes instruction in the management of hardcopy and digital records.
Botanic Gardens and Parks Authority
a) Two (relates to archived information from websites).
b) Yes, information is reflected in the BGPA Retention and Disposal Schedule for Functional Records (August 2009-Ref:RD 2009059) approved by the State Records Commission. This document is available to the public on request.
i) Not applicable
c) Not applicable
d) Nil
Swan River Trust
e) The Trust is part of the 19 data sets/digital records that fall within Department of Environment and Conservations Retention & Disposal Schedule.
f) Yes. In light of answer (a), and as a related agency to DEC, the Trust conforms to the Department's Information Statement, required under the
Freedom of Information Act 1992
, which identifies a list of data sets and classes of records available from the Department and Trust and sets out how they can be accessed.
i) Not applicable
g) Not applicable.
h) As part of the Trust's Service Level Agreement with DEC, each year funding is allocated within the DEC for Records Awareness Training for the Swan River Trust, including training of new staff and refresher training. This training includes instruction in the management of hardcopy and digital records.
Perth Zoo
(a) 16 data sets of digital records are identified and registered as part of Perth Zoo's vital records.
(b) The public have access to the existing Perth Zoo Freedom of Information (FOI) Statement 2005 which lists documents held including databases. The FOI Statement is scheduled for update in June 2010. Perth Zoo will be including an updated register that describes data sets and classes of records identified as digital archives.
(i) N/A
(c) N/A
(d) Nil.
Department for Communities; including the Office for Youth
a) No data sets have been identified as being of archival value.
b) A publicly accessible register is available as part of the department's officially approved Record Keeping Plan.
c) Not applicable
d) The Department for Child protection currently provides archival services to the Department for Communities under a Service Level Agreement. An Information Management Transformation Plan is currently being prepared and will identify training needs.
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a) 19
b) Yes. The Department's Information Statement, required under the
Freedom of Information Act 1992
, identifies a list of data sets and classes of records available from the Department and sets out how they can be accessed.
i) Not applicable.
c) Not applicable.
d) Each year funding is allocated within the Department for records awareness training, including training of new staff and refresher training. This training includes instruction in the management of hardcopy and digital records.
Botanic Gardens and Parks Authority
a) Two (relates to archived information from websites).
b) Yes, information is reflected in the BGPA Retention and Disposal Schedule for Functional Records (August 2009-Ref:RD 2009059) approved by the State Records Commission. This document is available to the public on request.
i) Not applicable
c) Not applicable
d) Nil
Swan River Trust
e) The Trust is part of the 19 data sets/digital records that fall within Department of Environment and Conservations Retention & Disposal Schedule.
f) Yes. In light of answer (a), and as a related agency to DEC, the Trust conforms to the Department's Information Statement, required under the
Freedom of Information Act 1992
, which identifies a list of data sets and classes of records available from the Department and Trust and sets out how they can be accessed.
i) Not applicable
g) Not applicable.
h) As part of the Trust's Service Level Agreement with DEC, each year funding is allocated within the DEC for Records Awareness Training for the Swan River Trust, including training of new staff and refresher training. This training includes instruction in the management of hardcopy and digital records.
Perth Zoo
(a) 16 data sets of digital records are identified and registered as part of Perth Zoo's vital records.
(b) The public have access to the existing Perth Zoo Freedom of Information (FOI) Statement 2005 which lists documents held including databases. The FOI Statement is scheduled for update in June 2010. Perth Zoo will be including an updated register that describes data sets and classes of records identified as digital archives.
(i) N/A
(c) N/A
(d) Nil.
Department for Communities; including the Office for Youth
a) No data sets have been identified as being of archival value.
b) A publicly accessible register is available as part of the department's officially approved Record Keeping Plan.
c) Not applicable
d) The Department for Child protection currently provides archival services to the Department for Communities under a Service Level Agreement. An Information Management Transformation Plan is currently being prepared and will identify training needs.
Notice: This document is created or edited using unregistered or evaluation copy of rtLib valid for testing or development purposes only. To use it for productive or any other purposes please register it. You may purchase the license on
http://www.rtlib.com
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